Top 595 Facilities assistant Jobs in Birmingham, Al

Manufacturing Office Coordinator
Confidential —Birmingham, AL
- $20 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Risk Management Assistant with Docusign Experience
PangeaTwo —Homewood, AL
- $50,000 - $60,000 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
14d
Shopping Center Maintenance Coordinator, Facilities - Hoover, AL
Publix Super Markets, Inc. —Hoover, AL
- $5,775 - $8,660 a month
- Full-time
- Mid-level
- Contracts
Office Assistant (Attendance) 26-47
Alabama State Department of Education —Trussville, AL
- $31,529 - $42,187 a year
- Contract
- High school diploma or GED
- Entry level
3d
Care Transition Assistant - Care Management - AM (150)
UAB Medicine —Birmingham, AL
- $15.00 - $24.40 an hour
- Full-time
- High school diploma or GED
- Case management
- Home Health
- Paid parental leave
- Tuition reimbursement
22h
Executive Assistant
Small Magic —Birmingham, AL
- $55,000 - $75,000 a year
- Part-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
Facility Administrative Assistant
Reworld Solutions, LLC —Birmingham, AL
- $18.65 - $24.86 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Wellness program
- Paid parental leave
Quick Apply
2d
Neurodiagnostic Assistant - Neurology Seizure Monitoring - Multiple Shifts
UAB Medicine —Birmingham, AL
- $17.95 - $29.20 an hour
- Full-time
- BLS Certification
- No experience needed
- High school diploma or GED
- Paid parental leave
- Tuition reimbursement
Member Service Assistant
Costco Wholesale Corporation —Hoover, AL
- Driving
- US work authorization
- Warehouse
- AD&D insurance
- Employee stock purchase plan
Administrative Assistant (Full-Time)
Penhall Company —Birmingham, AL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
Office Assistant
JEFFERSON BLOUNT ST CLAIR MENTAL HEALTH AUTHORITY —Birmingham, AL
- Full-time
- Inventory management
- Ability to walk for extended periods
- Mid-level
Executive Assistant
Employers —Birmingham, AL
- $30 - $44 an hour
- Weekends as needed
- Microsoft Outlook
- Analysis skills
- Bachelor's degree
Client Services Assistant
Housing Authority of the Birmingham District —Birmingham, AL
- Part-time
- Clean driving record
- Microsoft Outlook
- Research
Patient Services Assistant
TherapySouth —Birmingham, AL
- $14 - $15 an hour
- Full-time
- Computer literacy
- Physical & Rehabilitation Medicine
- HIPAA
Quick Apply
Executive Assistant
Employers Insurance Group (EIG) —Birmingham, AL
- $30 - $44 an hour
- Weekends as needed
- Microsoft Outlook
- Analysis skills
- Bachelor's degree
Quick Apply
Executive Assistant to Chief Nursing Executive
UAB Medicine —Birmingham, AL
- $57,940 - $94,150 a year
- Full-time
- Oracle
- Microsoft Outlook
- Computer literacy
- Paid parental leave
- Tuition reimbursement
22h
Clinical Executive Assistant II - Transplant Administration - AM (009)
UAB Medicine —Birmingham, AL
- $55,180 - $89,670 a year
- Full-time
- Office
- High school diploma or GED
- Bachelor's degree
- Paid parental leave
- Tuition reimbursement
2d
Lab Assistant - Environmental Services
Labcorp —Birmingham, AL
- Overtime
- Computer literacy
- High school diploma or GED
- Data entry
- Employee stock purchase plan
- Disability insurance
Assistant Human Resource Services
Children's of Alabama —Birmingham, AL
- Full-time
- Word processing
- Bachelor of Science
- Mid-level
Clinical Executive Assistant I - OB/GYN Division
UAB Medicine —Birmingham, AL
- Full-time
- Mid-level
- Office
- Ob/Gyn
- Paid parental leave
- Health insurance

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Manufacturing Office Coordinator

Confidential
Birmingham, AL

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Manufacturing management
Customer service
Executive administrative support
Administrative experience
High school diploma or GED
Multi-line phone systems
Business Administration
Office management
Associate's degree

Full Job Description

Front Desk Receptionist

Department: Administration
Reports To: Leadership
Location: Manufacturing Facility – Birmingham, Alabama (Onsite)
FLSA Status: Non-Exempt

Position Summary

Confidential Company is seeking a highly professional, organized, and customer-focused Front Desk Receptionist to serve as the first point of contact for visitors, customers, vendors, applicants, and employees. This position plays a critical role in creating a positive first impression while serving as an administrative liaison between leadership, Human Resources, and various departments within the organization.

The ideal candidate will be highly organized, capable of managing multiple priorities in a fast-paced manufacturing environment, and possess exceptional communication skills, professionalism, discretion, and the ability to handle confidential information.

Essential Duties and Responsibilities

Reception & Customer Service

Greet and assist visitors, customers, vendors, contractors, and applicants entering the facility.
Answer, screen, and direct incoming multi-line phone calls professionally and efficiently.
Maintain visitor logs, issue visitor badges, and ensure compliance with company security procedures.
Maintain a clean, organized, and professional reception area.

Administrative Support

Provide administrative support to executive leadership and department managers.
Coordinate conference room schedules and meeting logistics.
Prepare meeting materials, presentations, and assist with special projects as assigned.
Manage incoming and outgoing mail, overnight shipments, and package deliveries.
Maintain office supply inventories and coordinate purchasing requests.
Assist with document preparation, filing, scanning, record retention, and data entry.
Coordinate travel arrangements, hotel accommodations, and itineraries for employees and visitors.

Human Resources & Recruiting Support

Welcome candidates and coordinate interview schedules and logistics.
Assist with onboarding activities, including new hire paperwork and orientation preparation.
Maintain confidential personnel files and HR records.
Assist with employee communications, recognition programs, company events, and employee engagement initiatives.
Support recruiting activities, including scheduling interviews and communicating with candidates.

Communication & Coordination

Serve as a liaison between departments and leadership to ensure timely communication and follow-up.
Support company-wide initiatives and administrative projects.
Assist with maintaining company directories, organizational charts, and contact lists.

Confidentiality & Professionalism

Handle sensitive business and personnel information with the highest level of confidentiality.
Exercise sound judgment when interacting with employees, candidates, customers, and executive leadership.

Safety

Support company safety initiatives and comply with all company policies and procedures.
Follow manufacturing facility safety requirements when entering production areas.

Additional Responsibilities

Perform other duties as assigned and demonstrate flexibility to support changing business needs.

Qualifications

Education & Experience

High School Diploma or GED required.
Associate’s degree in Business Administration or related field preferred.
Minimum of 3 years of receptionist, executive administrative, office management, or customer service experience preferred.
Experience supporting executive leadership strongly preferred.
Previous experience in manufacturing, industrial, construction, or engineering environments preferred.

Knowledge, Skills & Abilities

Exceptional verbal and written communication skills.
Excellent customer service and relationship-building skills.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
Ability to work independently and exercise sound judgment.
Strong organizational skills with exceptional attention to detail.
Ability to manage competing priorities and frequent interruptions.
Professional presence and demeanor with all levels of the organization.
Ability to maintain strict confidentiality.
Strong problem-solving and critical-thinking abilities.
Experience with HR systems, onboarding systems, or applicant tracking systems is a plus.

Must be able to successfully answer these Interview Questions …

First Impression & Professionalism

Tell me about yourself and what interested you in this position with Confidential Company.
Why are you looking to leave your current employer?
What do you believe makes an exceptional front desk receptionist?

Manufacturing Environment

Have you worked in a manufacturing, industrial, or construction environment before? If so, describe your experience.
How would you balance maintaining professionalism in a busy manufacturing environment with frequent interruptions?

Multi-Tasking & Organization

Tell me about a time when you had multiple urgent tasks at once. How did you prioritize them?
Describe the busiest office environment you’ve worked in.
How do you stay organized and ensure details do not fall through the cracks?

Executive Support

Have you supported executive leadership before? What type of support did you provide?
Tell me about a time when an executive requested something urgently. How did you handle it?

Customer Service & Communication

Describe a difficult customer, visitor, or employee interaction and how you resolved it.
How would you handle an upset visitor who insists on seeing a manager who is unavailable?
This role requires interaction with employees, vendors, executives, and applicants. How do you adapt your communication style?

Confidentiality

Tell me about a situation where you were entrusted with confidential information.
How would you respond if an employee asked for information that you knew should remain confidential?

Recruiting & HR Support

Have you assisted with onboarding, interview scheduling, or recruiting activities?
What experience do you have working with HR records or personnel files?
Describe your experience using ATS systems, HRIS systems, or onboarding software.

Technology Skills

Rate your proficiency with Outlook, Excel, Word, Teams, and PowerPoint.
Have you ever created reports, tracked information in Excel, or managed calendars for multiple leaders?

Cultural Fit

Confidential Company is a family-oriented company with a fast-paced environment. What type of work culture helps you perform your best?
What does teamwork mean to you?
Why do you believe you would be successful in this position?

Behavioral Questions

Tell me about a mistake you made at work and how you handled it.
Describe a time you had to deal with constant interruptions while still meeting deadlines.
Tell me about a time you went above and beyond for a customer or employee.

Closing Questions

What are your salary expectations?
If selected, when would you be available to start?
Do you have any concerns about working onsite in a manufacturing environment?
Why should Company hire you over other candidates?

Recommended Final Assessment Question:

“This position requires someone who can be the face of the company, support leadership, assist HR, manage confidential information, and handle multiple priorities simultaneously. Can you provide an example from your past experience where you successfully managed all of these responsibilities?”

Pay: $20.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Retirement plan
Vision insurance

Education:

Associate (Required)

Experience:

Executive administrative support: 3 years (Required)
Customer service: 3 years (Required)
Manufacturing management: 3 years (Required)
Office management: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in birmingham, al

Manufacturing Office Coordinator

Risk Management Assistant with Docusign Experience

Shopping Center Maintenance Coordinator, Facilities - Hoover, AL

Office Assistant (Attendance) 26-47

Care Transition Assistant - Care Management - AM (150)

Executive Assistant

Facility Administrative Assistant

Neurodiagnostic Assistant - Neurology Seizure Monitoring - Multiple Shifts

Member Service Assistant

Administrative Assistant (Full-Time)

Office Assistant

Executive Assistant

Client Services Assistant

Patient Services Assistant

Executive Assistant

Executive Assistant to Chief Nursing Executive

Clinical Executive Assistant II - Transplant Administration - AM (009)

Lab Assistant - Environmental Services

Assistant Human Resource Services

Clinical Executive Assistant I - OB/GYN Division

I want to receive the latest job alert for facilities assistant in birmingham, al

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