Top 16 Administrative assistant Jobs in Bloomington Il

Executive Assistant/Bookkeeper
Ecology Action Center —Normal, IL
- $45,000 - $48,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Program Assistant
Ecology Action Center —Normal, IL
- From $19 an hour
- Extended hours
- Background check
- Clean driving record
- Ability to walk for extended periods
- Paid time off
Quick Apply
8d
Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Admin Assistant - Home Health
Carle Health —Normal, IL
- $18.51 - $29.99 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Health insurance
5h
Receptionist
Arc at Normal —Normal, IL
- $15 - $17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- English
- Paid holidays
- Dental insurance
Quick Apply
3d
Accounting Clerk/Administrative Assistant
Minerva Promotions —Bloomington, IL
- $18.00 - $24.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
- Health insurance
- 401(k)
Quick Apply
Administrative Specialist II - Circuit Clerk
McLean County, IL —McLean, IL
- $19.53 - $29.89 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- High school
- Health savings account
- Health insurance
Administrative Specialist I - FUSE (Part Time)
McLean County, IL —Bloomington, IL
- $18.30 - $20.07 an hour
- Part-time
- High school
- Office
- High school diploma or GED
- Health savings account
- Health insurance
Executive Assistant to the President and Provost
Eureka College —Eureka, IL
- $45,760 - $49,920 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
Quick Apply
13d

More jobs to discover

Find similar jobs that you might be interested in.

Program Assistant
Ecology Action Center —Normal, IL
Valid driver's license, reliable transportation, proof of automobile insurance, and an acceptable driving record required.
From $19 an hour
Quick Apply
8d
Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Bloomington, IL
Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism.
$75,000 - $95,000 a year

Show more similar jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Financial Administrative Assistant
Vaco by Highspring —Columbus, OH
Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job…
$65,000 - $75,000 a year
Quick Apply
3d
Executive Administrative Assistant (3+ years)
Impact Church Reynoldsburg —Reynoldsburg, OH
This person will be a fill in for volunteers that don't show up, so the candidate may end up doing anything from being a front door greeter to checking kids in…
$20 - $21 an hour
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for administrative assistant in bloomington il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near bloomington il

Executive Assistant/Bookkeeper

Ecology Action Center -
Normal, IL

Quick Apply

Job Details

Full-time
$45,000 - $48,000 a year
8 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Wiki systems
Confidential information handling
Microsoft Excel
Accounts receivable management
Spreadsheets
Executive administrative support
Database management
Records management
Financial records management
Financial record maintenance
QuickBooks Online
Financial data management
QuickBooks
Proofreading
Associate's degree
Document management systems
Bookkeeping
Cloud storage services
Bank reconciliation
Technical Proficiency
Adobe Acrobat
Accounting support
File organization

Full Job Description

The Executive Assistant/Bookkeeper is a fulltime nonexempt hourly position providing executive, financial, and administrative support to the Executive Director while maintaining accurate financial records, supporting grant administration, coordinating office operations, and helping ensure the organization's administrative systems operate efficiently.

Primary Responsibilities

30% Financial Operations

Accounts payable
Accounts receivable
QuickBooks Online bookkeeping
Petty cash
Bank deposits
Bank transfers
Credit card reconciliation
Donation entry
Rebate requests
Vendor payments
Audit support
Identify missing receipts

30% Executive Support

Board packet preparation
Calendar support
Meeting logistics
Proofreading
Vendor documentation
Reports
Correspondence support

15% Grant Financial Administration

Prepare draw requests
Calculate reimbursement requests
Maintain grant financial files
Track grant expenditures
Assemble quarterly financial reports
Maintain supporting documentation

15% Organizational Records

Contracts
Insurance
Tax documentation
Vendor files
Grant financial records
Bookkeeping manual
Internal wiki
File organization
Neon CRM donor database maintenance

10% Office Administration

Office supplies
Equipment coordination
Printer management
Basic IT coordination
Filing
Mail
General office support

Minimum Qualifications

Education

Associate degree in Accounting, Business Administration, Office Administration, Nonprofit Management, or a related field; or
Equivalent combination of education and progressively responsible experience.

Experience

Three years of progressively responsible administrative or bookkeeping experience.
Experience with QuickBooks Online software.
Experience supporting senior management or executives.
Experience maintaining confidential information.

Required Knowledge

Accounts payable and receivable
Office administration
Records management
Microsoft Office (especially Excel)
Cloud-based file management
Professional business correspondence

Technical Skills

Proficiency with or ability to quickly learn:

QuickBooks Online
Dext
Neon CRM
Adobe Acrobat
Network file systems
Zoom
Electronic document management

Critical Skills

Able to keep multiple projects moving simultaneously without losing details.
Able to manage confidential personnel, financial, and donor information appropriately.
Recognizes problems before they become crises and independently follows through on routine matters.
Comfortable working in a nonprofit environment where priorities shift and staff wear multiple hats.
Professional and courteous when interacting with the public, volunteers, board members, contractors, and government partners.
Produces polished correspondence, reports, and board materials.
Accurately maintains financial records, grant documentation, and organizational files.
Demonstrated ability to establish and improve organizational systems, maintain documentation, and create efficient administrative processes.

Equal Opportunity

The EAC is an equal opportunity employer for all qualified employees and applicants. All decisions regarding employment are made without regard for race, color, religion, national origin, ancestry, age, sex, gender, marital status, sexual orientation, gender identity, or physical and/or mental disability unrelated to ability.

Ecology Action Center

The Ecology Action Center is a not-for-profit environmental agency with a mission to inspire and assist residents of McLean County in creating, strengthening and preserving a healthy environment. The EAC acts as a central resource for environmental education, information, outreach, and technical assistance in McLean County.

Pay: $45,000.00 - $48,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

People with a criminal record are encouraged to apply

Education:

Associate (Preferred)

Experience:

QuickBooks Online: 3 years (Preferred)
Records management: 1 year (Required)
Accounts payable and receivable: 1 year (Required)
Bank reconciliation: 1 year (Required)
Executive administrative support: 3 years (Preferred)
Bookkeeping: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in bloomington il

Executive Assistant/Bookkeeper

Program Assistant

Executive Assistant

Admin Assistant - Home Health

Receptionist

Accounting Clerk/Administrative Assistant

Administrative Specialist II - Circuit Clerk

Administrative Specialist I - FUSE (Part Time)

Executive Assistant to the President and Provost

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for administrative assistant in bloomington il

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected