Top 4 Administrative assistant / bookkeeper Jobs in Bolingbrook, Il

Administrative Assistant / Bookkeeper
Strategic Navigators Inc —Wheaton, IL
- $60,000 a year
- Full-time
- Office
- QuickBooks
- In-person
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Progressive Mechanical Services —Elmhurst, IL
- $25 - $30 an hour
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
ADMIN SERVICES SPECIALIST (FULL TIME)
Canteen —Wood Dale, IL
- $24 - $27 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- Commuter assistance
- Disability insurance
Quick Apply
1d

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Accounting Assistant
Midwest Photo —Columbus, OH
This position will include working at a computer, sitting at a desk, answering phone calls and emails up to 90% of the time. High school diploma/GED required.
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12d
Bookkeeper/Administrative Assistant
JWC LLC —Pataskala, OH
Provide front desk support by greeting visitors, answering inquiries, and managing appointment scheduling. Technical proficiency in productivity software along…
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Administrative Assistant / Bookkeeper

Strategic Navigators Inc
Wheaton, IL

Quick Apply

Job Details

Full-time
$60,000 a year

Benefits

Health insurance
Paid time off
Flexible schedule

Qualifications

Teamwork
Google Docs
Accounts receivable management
Accounts payable management
Attention to detail
QuickBooks
Managing sales commissions
Office management
Technical Proficiency

Full Job Description

Administrative Assistant / Bookkeeper

Full-Time | $60,000/year | In-Office | Wheaton, IL

About Strategic Navigators

Strategic Navigators Inc. (SNI) is a nationwide family office services firm specializing in assisting business owners, high-income earners, and high-net-worth individuals. Our expertise in tax planning, accounting, estate planning, financial coaching, and corporate structure is enhanced by how we harmonize these offerings for the benefit of our clientele. Our work has been featured in Forbes, NBC, FOX, ABC, and beyond. We hold ourselves to the same high standards in everything we do — including who we bring onto our team.

About the Role

We are a small, close-knit office looking for a sharp, trustworthy, and detail-obsessed Administrative Assistant/Bookkeeper to join our team. This is a hands-on role where no two days are exactly alike — you'll wear multiple hats, work independently, and take genuine ownership of your responsibilities. If you thrive in a small-office environment, take pride in accuracy, and enjoy figuring things out, we want to hear from you.

Key Responsibilities

Manage day-to-day bookkeeping including accounts payable (AP) and accounts receivable (AR)
Process and track commissions accurately and on schedule
Maintain organized financial records
Handle general administrative duties: correspondence, scheduling, filing, and office coordination
Work within QuickBooks and other web-based platforms to manage data and reporting
Support the team with CRM data entry and maintenance (Wealthbox a plus)
Identify and resolve discrepancies with a proactive, problem-solving approach
Manage multiple priorities independently while keeping the team informed
Assist Sales and Leadership team with Conference Preparation/scheduling.

What We're Looking For

Must-Haves:

Exceptional attention to detail — this is non-negotiable
Demonstrated reliability and trustworthiness — we depend on you
Solid understanding of AP, AR, and commission tracking
Experience THRIVING in a small office environment
Comfortable working independently and managing your own time
Collaborative team player who communicates proactively
Flexible, figure-it-out mindset — you don't wait to be told twice
Proficient with web-based applications and technology in general

Strong Pluses:

(These aren't dealbreakers, but they’ll put you at the top of the list)

Background in finance, insurance, wealth management, CPA firm or a related financial industry
QuickBooks experience (this is a significant plus)
Familiarity with Google Suite (Docs, Sheets, Gmail, Drive)
Experience with Wealthbox CRM

Schedule & Compensation

Hours: 40 hours per week
Pay: $60,000 per year
Location: Primarily in-office (Wheaton, IL); some scheduling flexibility available for the right person
Benefits: Health Insurance, PTO

Who Thrives Here

This role is a great fit if you're the kind of person who catches errors before anyone else does, takes ownership without being asked, and genuinely enjoys bringing order to complexity. You'll work closely with a small team that values trust, communication, and doing things right the first time.

This is not a role for someone who needs constant oversight or step-by-step instructions. We value self-starters who ask the right questions, figure things out, and follow through.

How to Apply

Please submit your resume along with a brief note about your bookkeeping experience and why this role is a good fit for you. Candidates with QuickBooks experience and a background in the financial industry will be prioritized.

We review applications on a rolling basis and will be in touch within two weeks of your submission.

Pay: $60,000.00 per year

Benefits:

Flexible schedule
Health insurance
Paid time off

Work Location: In person

Quick Apply

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administrative assistant / bookkeeper jobs in bolingbrook, il

Administrative Assistant / Bookkeeper

Administrative Assistant

ADMIN SERVICES SPECIALIST (FULL TIME)

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