Top 59 Secretarial assistant Jobs in Boston, Ma

Practice Team Assistant
Cooley LLP —Boston, MA
- $54,080 - $66,560 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Research
- Commuter assistance
- Health savings account
Legal Administrative Assistant
MG+M The Law Firm —Boston, MA
- $75,000 - $90,000 a year
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator Administrative Assistant
Mass General Brigham Incorporated —Boston, MA
- $19.81 - $28.30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
7d
Senior Administrative Assistant - Records
Suffolk County Sheriff's Department —Boston, MA
- Research
- Mid-level
- Office
Administrative Assistant III, Pharmacy Administration
Beth Israel Lahey Health —Boston, MA
- $21.63 - $29.11 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
Administrative Assistant 2
MIT —Cambridge, MA
- Full-time
- Research
- Mid-level
- 3 years
Administrative Assistant II
MIT —Cambridge, MA
- Full-time
- Customer service
- Mid-level
- Office
Administrative Assistant to the Director of Curriculum
Tri-Town School Union (Topsfield, Boxford & Middleton Elementary Schools PK-6) —Boxford, MA
- $26 - $39 an hour
- Part-time
- Background check
- Basic math
- English
- Tuition reimbursement
Patient Benefits Coordinator/Medical Assistant
Boston Health Care for the Homeless Program —Boston, MA
- $22.25 - $35.60 an hour
- Part-time
- Bilingual
- Vital signs
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
BFT Temporary Administrative Support
The General Hospital Corporation —Boston, MA
- $17.71 - $24.28 an hour
- Part-time
- Hospital
- Administrative experience
- High school diploma or GED
- Opportunities for advancement
Quick Apply
Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Data analysis skills
12d
Medical Assistant – Watertown
Beth Israel Lahey Health —Watertown, MA
- $21.00 - $28.26 an hour
- Full-time
- Medical office experience
- Primary Care
- Office
Senior Administrative Assistant
Galderma —Boston, MA
- $73,000 - $92,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
Senior Administrative Assistant
NEEDHAM PUBLIC SCHOOLS —Needham Heights, MA
- $29.23 - $32.42 an hour
- 8 hour shift
- School experience
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Reception Appointment Clerk
Lynn Community Health Center —Lynn, MA
- $18.00 - $23.28 an hour
- Part-time
- Spanish
- English
- High school diploma or GED
Quick Apply
Executive Assistant
Town of Wellesley —Wellesley, MA
- $35.50 - $47.84 an hour
- Email
- Microsoft Excel
- Customer service
- Mid-level
- Health insurance
- Retirement plan
Quick Apply
Administrative Assistant
Starboard Academy —Marshfield, MA
- $25 - $28 an hour
- Full-time
- Customer service
- Office
- Microsoft Office
- Paid parental leave
- Paid holidays
Quick Apply
14d
Healthcare Associates Part-time Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Part-time
- Microsoft Outlook
- Hospital
- Data analysis skills
14d
Senior Administrative Assistant
The Brigham and Women's Hospital, Inc. —Boston, MA
- $20.84 - $29.79 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Opportunities for advancement
Quick Apply
Administrative Assistant 2, coordination for Pathology department
Beth Israel Lahey Health —Boston, MA
- $21.00 - $28.26 an hour
- Full-time
- Microsoft Outlook
- Hospital
- English

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Practice Team Assistant

Cooley LLP -
Boston, MA

Apply Now

Job Details

Full-time
$54,080 - $66,560 a year

Benefits

Commuter assistance
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Vision insurance
Life insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
CRM system proficiency

Full Job Description

Cooley is seeking a Practice Team Assistant to join the Litigation team in Boston.

Position Summary: Primarily responsible for providing administrative support for various administrative projects and duties in support of the timekeepers and secretaries in the assigned practice group(s). Specific duties include, but are not limited to, the following:

Position Responsibilities:

Open and organize all interoffice mail for team members.
Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out).
Assist with lunch orders, car service and other scheduling tasks as needed.
Greet visitors for executives; escort them to appropriate meeting rooms and provide them with amenities as needed.
Provide high-level administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases.
Review all documents prepared for accuracy, completeness, grammar, and syntax.
Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors’ full confidence and trust in all interactions.
As requested by Practice Group Mentor, schedule, coordinate and confirm meeting space and relevant attendees for team members’ meetings.
As requested, coordinate travel arrangements.
Prepare and process Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.
Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion.
Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end-product.
Review, date stamp, docket and route incoming correspondence and pleadings.
Enter Daily Time Entry (DTE) daily. As requested, maintain file copies of released DTE.
Create and maintain files, including chronological files and indexes not stored in Records Department.
Complete e-Records filing, as requested.
Under the direction of the Practice Group Mentor, keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.
Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes.
Prepare and arrange Messenger Service, Copy Center and facsimile requests as needed.
Copy documents that are not appropriate to send to the Copy Center.
Scan documents into PDF format. Scanning jobs of 200 pages or more should be sent to Document Processing.
Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool.
Coordinate and assist with other special projects as required.
Assist other team members and timekeepers with various administrative tasks.
All other duties as assigned or required.

Skills & Experience

Required:

High school diploma or equivalent required.
After orientation and training at Cooley LLP, exhibit proficiency in Microsoft Word, Excel, PowerPoint, Outlook, FileSurf, CRM and other Cooley applications.
Availability to work overtime, as required.
Previous office experience as an Administrative Assistant.

Preferred:

Bachelor’s degree preferred.
Previous law firm or professional services industry experience.

Competencies

Ability to work well under pressure
Strong administrative and secretarial skills
Ability to consistently meet deadlines
Excellent verbal (both listening and speaking) and written communication skills
Professional demeanor
Ability to handle a complex and fast-paced environment
Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
Ability to use initiative, diplomacy, and tact
Good-natured, pleasant to work with, and good sense of humor
Ability to function well as a team member

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $26.00 - $32.00 ($54,080.00 - $66,560.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience, and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits.

New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Apply Now

Refine Your Search

secretarial assistant jobs in boston, ma

Practice Team Assistant

Legal Administrative Assistant

Office Coordinator Administrative Assistant

Senior Administrative Assistant - Records

Administrative Assistant III, Pharmacy Administration

Administrative Assistant 2

Administrative Assistant II

Administrative Assistant to the Director of Curriculum

Patient Benefits Coordinator/Medical Assistant

BFT Temporary Administrative Support

Administrative Associate

Medical Assistant – Watertown

Senior Administrative Assistant

Senior Administrative Assistant

Reception Appointment Clerk

Executive Assistant

Administrative Assistant

Healthcare Associates Part-time Administrative Associate

Senior Administrative Assistant

Administrative Assistant 2, coordination for Pathology department

I want to receive the latest job alert for secretarial assistant in boston, ma

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