Top 9 Administrative officer Jobs in Boston Ma

Executive Assistant to an Executive Officer
Biogen —Cambridge, MA
- $104,000 - $136,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Employee stock purchase plan
10d
Chief Administrative Officer
House of Possibilities Inc —North Easton, MA
- $115,000 - $130,000 a year
- Full-time
- HIPAA
- Office
- Mentoring
Quick Apply
3d
Welcome Officer
Ellis Early Learning Inc —Boston, MA
- Full-time
- Bilingual
- School experience
- Classroom
- Paid holidays
- Disability insurance
Quick Apply
Front Office Credit Risk Analyst, Officer (Onsite)
State Street —Boston, MA
- $70,000 - $118,750 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Disability insurance
- Health insurance
Executive Assistant to the Chief People and Culture Officer and General Counsel
Ceres, Inc. —Boston, MA
- $50,600 - $60,150 a year
- Online Application
- Hybrid work
- Word processing
- Office
- Bachelor's degree
- 403(b) matching
- Health insurance
Security Officer Lobby Receptionist
Allied Universal —Boston, MA
- $24 an hour
- Full-time
- 18 years or older
- Pass drug screening
- High school diploma or GED
- Paid training
- AD&D insurance
Quick Apply
Receptionist Officer (Commercial)
Securitas Critical Infrastructure Services —Tewksbury, MA
- Overtime
- 18 years or older
- Computer literacy
- BLS Certification
Submission Officer - Visa Application Centre
VFS Global —Boston, MA
- $36,000 - $48,000 a year
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
3d
Hedge Fund Accounting & Administration, Officer
State Street —Boston, MA
- $60,000 - $101,250 a year
- Full-time
- Mid-level
- Office
- Accounting
- Disability insurance
- Health insurance

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Chief Administrative Officer
House of Possibilities Inc —North Easton, MA
Contract & Grant Governance: Oversee state contracts, billing schedules, vendor agreements, and regulatory reporting in compliance with Massachusetts human…
$115,000 - $130,000 a year
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3d

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UC Senior Administrative Hearing Officer
State of Ohio - Unemployment Compensation Review Commission —Columbus, OH
Provide evening telephone &/or in-person hearing coverage as assigned/ as needed to support operational needs. Review evidence submitted on appeal.
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UC Administrative Hearing Officer (Intermittent)
State of Ohio - Unemployment Compensation Review Commission —Columbus, OH
Conducts administrative law hearings for the lower authority to determine why an individual was separated from employment & whether an individual is entitled to…
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Executive Assistant to an Executive Officer

Biogen -
Cambridge, MA

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Job Details

Full-time
$104,000 - $136,000 a year
10 days ago

Benefits

Paid parental leave
Employee stock purchase plan
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Parental leave
Vision insurance
401(k) matching
Gym membership
Life insurance

Qualifications

Stakeholder engagement
Confidential information handling
Microsoft Excel
Microsoft Outlook
Zoom
Executive administrative support
Pharmaceutical company experience
Collaborative technology platforms
Microsoft Teams
SharePoint
International corporation experience
Video conferences (communication methods)
Cross-functional collaboration
Stakeholder relationship building
Cross-functional communication
Video conferencing systems operation

Full Job Description

About This Role:

As the Executive Assistant to an Executive Officer, you will play a crucial role in ensuring the seamless operations of the executive leadership office. Situated within the PO&T team, you will manage complex calendars, coordinate high-impact engagements, and foster proactive communication across the organization. By collaborating closely with other Executive Assistants and the Chief of Staff's office, your efforts will align priorities, support leadership forums, and drive strategic initiatives. You will serve as the central point of contact for stakeholders across the organization and externally, ensuring consistency and connectivity in enterprise-wide activities. Your role is instrumental in supporting the Executive Officer's vision and contributing to broader organizational success. Additionally, you will oversee travel arrangements for the Executive Officer and other PO&T leadership members, provide in-person support during international strategic sessions, and lead elements of PO&T engagements as required.

This is an onsite role to be based at our Headquarters in Cambridge, MA.

What You’ll Do:

Manage complex calendars for the Executive Officer, prioritizing engagements to optimize leadership effectiveness.
Prepare and execute PO&T Leadership Team meetings, governance forums, and employee engagement events.
Draft, review, and manage executive communications, ensuring timely correspondence.
Monitor and triage emails, prioritizing critical matters and ensuring effective resolution.
Maintain organizational documents, including org charts and SharePoint sites, while supporting onboarding efforts.
Coordinate domestic and international travel plans and process expense reports for the Executive Officer and PO&T leadership team.
Provide in-person support during ex-US strategic sessions and lead elements of PO&T engagements.
Collaborate with the PO&T Strategic Operations team to ensure alignment and execution of initiatives.
Foster connectivity across the team and broader organization.

Who You Are:

You are an organized and proactive individual who thrives in a fast-paced, dynamic environment. Your strong relationship-building skills enable you to foster collaboration across diverse teams, while your exceptional communication abilities allow you to draft professional correspondence and executive-ready materials. You possess a high level of discretion and handle sensitive matters with integrity. You anticipate needs, manage competing priorities, and navigate complex organizational structures with ease. Your proficiency in collaboration platforms and commitment to organizational success makes you an invaluable asset to the executive leadership office.

Required Skills:

A minimum of 9 years of relevant experience working as an administrative assistant, with at least 3 years supporting an executive.
Experience working in a highly matrixed, global biopharmaceutical organization.
Demonstrated ability to collaborate across functions and work effectively with multiple executive stakeholders.
Strong organizational skills with the ability to manage competing priorities and anticipate needs.
Experience in coordinating enterprise-wide governance processes and major organizational events.
High level of discretion and ability to handle sensitive matters with integrity.
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams), Concur, Zoom, and SharePoint.
Exceptional written and verbal communication skills.

Preferred Skills:

Bachelor’s degree in Life Sciences, Chemistry, Pharmacy, Engineering, Organizational Effectiveness, Communications or related field.

Job Level: Professional

Additional Information

The base compensation range for this role is: $104,000.00-$136,000.00

Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity.

Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees’ and their families physical, financial, emotional, and social well-being ; including, but not limited to:

Medical, Dental, Vision, & Life insurances
Fitness & Wellness programs including a fitness reimbursement
Short- and Long-Term Disability insurance
A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
Up to 12 company paid holidays + 3 paid days off for Personal Significance
80 hours of sick time per calendar year
Paid Maternity and Parental Leave benefit
401(k) program participation with company matched contributions
Employee stock purchase plan
Tuition reimbursement of up to $10,000 per calendar year

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about Biogen.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.

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Refine Your Search

administrative officer jobs in boston ma

Executive Assistant to an Executive Officer

Chief Administrative Officer

Welcome Officer

Front Office Credit Risk Analyst, Officer (Onsite)

Executive Assistant to the Chief People and Culture Officer and General Counsel

Security Officer Lobby Receptionist

Receptionist Officer (Commercial)

Submission Officer - Visa Application Centre

Hedge Fund Accounting & Administration, Officer

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