Top 512 Administrator Jobs in Bothell, Wa

Operations & Programs Coordinator (Full-Time)
Kirkland Downtown Association —Kirkland, WA
- $30 - $34 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Paid time off
Quick Apply
Legal Administrative Coordinator
Morgan Lewis —Seattle, WA
- $69,818 - $90,677 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- Paid parental leave
Market Center Operations Assistant
Keller Williams Realty Greater Seattle —Seattle, WA
- $28 - $30 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Mid-level
- Paid time off
Quick Apply
Business Office Manager - Assisted Living
Overlake Terrace Retirement Community —Redmond, WA
- From $82,000 a year
- Email
- Mid-level
- Team management
- Front desk
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Watts Marine —Kingston, WA
- $58,000 - $67,000 a year
- Full-time
- Background check
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Northshore School District 417 —Bothell, WA
- $38.62 - $45.87 an hour
- Full-time
- School experience
- Google Workspace
- High school
- AD&D insurance
- Disability insurance
12d
Administrative Assistant for Public Records
Northshore School District 417 —Bothell, WA
- $120,780 - $126,895 a year
- Full-time
- Bilingual
- School experience
- Microsoft Excel
- AD&D insurance
- Disability insurance
5d
Medical Assistant / Admin Support
Washington Center for Bleeding Disorders —Seattle, WA
- $55,000 - $63,000 a year
- Full-time
- Background check
- Vital signs
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Contracts Administrator
Goldfinch Bros., Inc. —Everett, WA
- $75,000 - $90,000 a year
- Full-time
- Writing skills
- Pass drug screening
- Mid-level
- Health savings account
- Health insurance
Quick Apply
2d
Legal Administrative Specialist - Litigation
Morgan Lewis —Seattle, WA
- $80,785 - $105,261 a year
- Overtime
- Hybrid work
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Paid parental leave
Office Admin and Caregiver supervisor
Happy Quest Home Care —Everett, WA
- $22.05 - $25.00 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
14d
Contracts Administrator - Transit
Confidential —Seattle, WA
- $110,000 - $131,000 a year
- Full-time
- Background check
- Oracle
- 5 years
- Health insurance
- Dental insurance
Quick Apply
6d
Church Administrator
Seattle First Baptist —Seattle, WA
- $70,000 a year
- Email
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Janitorial Contract Administrator
STA Contracting Inc. —Seattle, WA
- $55,000 - $65,000 a year
- 8 hour shift
- Background check
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Occupational Therapist (OT) - Private Practice | Remote Admin Day | Bellevue, WA
Honeybee Hires —Bellevue, WA
- $75,000 - $120,000 a year
- Part-time
- Private practice
- Mid-level
- Clinic
- Continuing education credits
- Relocation assistance
Quick Apply
Facility Administrator
SUNRISE SERVICES INC —Everett, WA
- $79,040 - $99,840 a year
- Monday to Friday
- Nursing
- Psychiatry
- Mid-level
- Health savings account
- AD&D insurance
8d
Office Manager
Knocking Wood LLC —Ballard, WA
- $26.51 - $31.93 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Administrative Support - Transit
Confidential —Seattle, WA
- $60,000 - $114,000 a year
- Full-time
- Background check
- 5 years
- Writing skills
- Health savings account
- Health insurance
Quick Apply
6d
Community Experience & Operations Manager
Cascadia School —Redmond, WA
- $50,000 - $65,000 a year
- Full-time
- School experience
- Inventory management
- Mid-level
- Disability insurance
- Health insurance
2d
Personal Assistant
All Things HR, LLC —Clinton, WA
- $21 - $28 an hour
- Part-time
- 18 years or older
- Microsoft Outlook
- English
Quick Apply
12d

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Operations & Programs Coordinator (Full-Time)

Kirkland Downtown Association
Kirkland, WA

Quick Apply

Job Details

Full-time
$30 - $34 an hour

Benefits

Paid holidays
Paid time off
Professional development assistance

Qualifications

Project team coordination
Volunteer management
Operations coordination planning
Executive administrative support
Microsoft Office
Supervising experience
Calendar management
Newsletters (communication methods)
Managing projects
Office management
Non-profit experience

Full Job Description

Kirkland Downtown AssociationOperations & Programs Coordinator (Full-Time)

Position Overview

The Kirkland Downtown Association (KDA) is seeking a highly organized, service-oriented Operations & Programs Coordinator to support daily administrative, financial, stakeholder, and program operations while ensuring consistent, professional operation of the Kirkland Visitor Center.

This is a full-time, non-exempt role focused on execution, coordination, and operational continuity—not executive leadership, fundraising, or sponsorship sales. The position is designed to reduce the day-to-day operational load on a volunteer board while ensuring KDA meets its contractual, programmatic, and community obligations.

This role is responsible for ensuring KDA meets all contractual obligations with the City of Kirkland, including program delivery, reporting, and compliance.

This role serves as the operational backbone of the organization and the primary point of coordination for downtown stakeholders, partners, visitors, vendors, and City staff.

Why Work with KDA?

Community Impact: Support downtown Kirkland businesses, events, and placemaking initiatives
Operational Ownership: Take responsibility for systems, processes, and follow-through
Meaningful Work: A hands-on role with clear expectations and real impact
Hybrid Flexibility: Primarily in-office at Kirkland Urban with limited remote days

Work Structure

Approximately 34 hours/week onsite at the Visitor Center (Kirkland Urban)
Remaining time allocated to meetings, coordination, and planning
Administrative and operational work is expected to occur during onsite hours
Supported by Visitor Center staff, volunteers, and event contractors

Key ResponsibilitiesOffice & Operations Management

Maintain and improve office systems and digital infrastructure (Microsoft 365, shared drives, file management)
Manage email accounts, software subscriptions, domain renewals, insurance documentation, and records
Organize digital contracts, vendor agreements, and administrative files
Coordinate office supplies and general administrative needs
Maintain calendars, workflows, and tracking systems to ensure follow-through

Visitor Center Operations

Ensure the Visitor Center is open, welcoming, and professionally staffed
Coordinate volunteer scheduling and coverage
Respond to public inquiries about downtown Kirkland
Maintain materials, calendars, and information accuracy
Track visitor engagement for reporting

Downtown Stakeholder & Board Support

Serve as a primary point of contact for downtown businesses, partners, and stakeholders
Maintain CRM, shared calendars, and communication systems
Prepare board and committee agendas, packets, minutes, and follow-ups
Track action items and support progress on annual work plans
Provide administrative support to allow the board to focus on governance

Programs & Events (Project Management & Coordination)

Lead planning, coordination, and project management of KDA programs and events
Ensure vendors, permits, and logistics are finalized in advance
Coordinate timelines, communications, and documentation
Support sponsorship fulfillment (tracking, billing coordination, reporting)
Events are executed by on-site staff and contractors
This role is not responsible for day-of event execution, but ensures teams are prepared and aligned

Program Administration

Concerts in the Park

Manage contracts, payments, tracking, and supporting systems
Maintain accurate records and documentation

Wednesday Farmers Market (Administrative Role)

Manage vendor registration (Manage My Market), contracts, payments, and records
Support permit compliance and coordinate with Market Manager and partners
This role is not required to be onsite during market days

Merchant Services & Community Programs

Coordinate merchant meetings, communications, and outreach
Manage newsletters and track engagement for reporting

Financial & Administrative Coordination

Record invoicing and payment tracking across programs
Support partner and sponsorship billing systems
Assist with budget tracking and monthly financial reporting
Prepare financial summaries for board and Treasurer review
Ensure documentation aligns with City reimbursement and reporting requirements

City Contract Reporting & Compliance

Coordinate and submit required reporting tied to City funding
Track program deliverables, participation, and outcomes
Maintain documentation for reimbursement requests
Ensure compliance with all contractual requirements

Key Performance Indicators (KPIs)

On-time submission of all City reports and invoices
Consistent Visitor Center coverage
Programs delivered on schedule through effective coordination
Board materials delivered on time
Accurate financial tracking and documentation
Reduced board involvement in day-to-day operations

QualificationsRequired

2–5 years experience in operations, program coordination, nonprofit administration, or similar
Strong organizational and project management skills
Ability to manage multiple priorities and deadlines
Strong communication and coordination skills
Basic supervisory experience (staff, volunteers, or temps)

Preferred

Experience with events, farmers markets, or downtown organizations
Familiarity with municipal coordination or permitting
Experience managing volunteers or community programs
Basic financial tracking/reporting experience

Core Competencies

Execution and follow-through
Organization and systems management
Clear communication and coordination
Problem-solving and adaptability
Accountability and reliability

Compensation & Benefits

Pay Range: $30–$34/hour (based on experience)
Status: Full-time, non-exempt (40 hours/week)
Benefits:
Paid Time Off (PTO) and Sick Leave
11 Paid Holidays annually
Professional development opportunities
Schedule: Some evening meetings required
Location: Primarily onsite at Kirkland Urban, with limited remote flexibility

How to Apply

Apply via Indeed with:

Resume
Brief cover letter describing relevant experience and interest in downtown Kirkland organizations

Pay: $30.00 - $34.00 per hour

Benefits:

Paid time off
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in bothell, wa

Operations & Programs Coordinator (Full-Time)

Legal Administrative Coordinator

Market Center Operations Assistant

Business Office Manager - Assisted Living

Administrative Assistant

Office Manager

Administrative Assistant for Public Records

Medical Assistant / Admin Support

Contracts Administrator

Legal Administrative Specialist - Litigation

Office Admin and Caregiver supervisor

Contracts Administrator - Transit

Church Administrator

Janitorial Contract Administrator

Occupational Therapist (OT) - Private Practice | Remote Admin Day | Bellevue, WA

Facility Administrator

Office Manager

Administrative Support - Transit

Community Experience & Operations Manager

Personal Assistant

I want to receive the latest job alert for administrator in bothell, wa

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