Top 169 Executive coordinator Jobs in Boulder, Co

Executive Assistant & Board Coordinator
OneTogether Solutions —Boulder, CO
- $90,000 - $110,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Finance Director
Safehouse Progressive Alliance for Nonviolence —Boulder, CO
- $82,000 - $90,000 a year
- Nights as needed
- Hybrid work
- CPA
- 5 years
- Finance
- Paid holidays
- Health insurance
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5d
Administrative & Marketing Coordinator
Dare 2 Share Ministries —Wheat Ridge, CO
- $21.00 - $26.50 an hour
- Full-time
- Up to 50% travel
- Mid-level
- Office
- Health insurance
- Dental insurance
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RN Clinical Nurse Coordinator
HCA HealthONE Mountain Ridge —Thornton, CO
- $40.15 - $58.58 an hour
- Full-time
- Mid-level
- 2 years
- Cardiology
- Employee stock purchase plan
- Disability insurance
Quick Apply
13d
Clinical Nurse Coordinator RN
HCA HealthONE Mountain Ridge —Thornton, CO
- $40.15 - $58.58 an hour
- Full-time
- Mid-level
- 2 years
- Employee stock purchase plan
- Disability insurance
Quick Apply
13d
Registered Nurse Pediatric Critical Care Float
HCA HealthONE Rocky Mountain Children's —Denver, CO
- $39 - $57 an hour
- Full-time
- Mid-level
- Critical & Intensive Care
- Children
- Employee stock purchase plan
- Disability insurance
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Clinical Nurse Coordinator Medical Surgical
HCA HealthONE Presbyterian St. Luke's —Denver, CO
- $40.15 - $58.58 an hour
- Full-time
- Mid-level
- Pediatrics
- Medical-Surgical
- Employee stock purchase plan
- Disability insurance
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Clinical Support Coordinator Operating Room RN
HCA HealthONE Presbyterian St. Luke's —Denver, CO
- $39 - $57 an hour
- Full-time
- Surgery
- Mid-level
- Pediatrics
- Employee stock purchase plan
- Disability insurance
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Office Coordinator
Fenix Outdoor North America —Louisville, CO
- $23 - $24 an hour
- Online Application
- Microsoft Excel
- Inventory management
- Mid-level
- Paid holidays
- Disability insurance
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3d
Assistant to the Executive Director of Financial Aid and Scholarships
Metropolitan State University of Denver —Denver, CO
- $47,300 - $54,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
4d
Clinical Nurse Coordinator Freestanding Emergency
HCA HealthONE Belmar ER —Lakewood, CO
- $43.57 - $62.29 an hour
- Full-time
- Mid-level
- Analysis skills
- Leadership
- Employee stock purchase plan
- Disability insurance
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7d
Executive Support Coordinator
NexCore Group —Denver, CO
- $60,000 - $75,000 a year
- Mid-level
- High school diploma or GED
- Travel
- Commuter assistance
- Health savings account
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CU Student Government Program Coordinator
University of Colorado Boulder —Boulder, CO
- $58,200 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Finance
- Health insurance
- Dental insurance
4d
Executive Assistant to the CEO
Mesa Quantum Systems —Boulder, CO
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Senior level
- Communication skills
Quick Apply
Administrative Project Coordinator - Construction
Minted Homes, LLC —Boulder, CO
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- Construction site
- Research
- Paid holidays
- Paid time off
Quick Apply
3d
Executive Scheduling Coordinator
NexCore Group —Denver, CO
- $60,000 - $75,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Commuter assistance
- Health savings account
Quick Apply
Construction Projects Coordinator
US AMR-Jones Lang LaSalle Americas, Inc. —Denver, CO
- $73,500 - $105,800 a year
- Online Application
- Remote
- Background check
- Microsoft Excel
- Bachelor of Science
- Paid parental leave
- Paid holidays
Quick Apply
12d
Office Operations Coordinator
Sarah O. Jewelry —Wheat Ridge, CO
- $30 - $34 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
GIS Technician / Office Coordinator
Entarian —Boulder, CO
- $60,000 - $70,000 a year
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Health savings account
- Paid holidays
10d
Care Coordinator
EmpowerMe Wellness —Boulder, CO
- $17 - $24 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Computer literacy

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executive coordinator jobs near boulder, co

Executive Assistant & Board Coordinator

OneTogether Solutions
Boulder, CO

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Job Details

Full-time
$90,000 - $110,000 a year

Qualifications

Version control
Google Workspace
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Operations coordination
Data Retention (Data management)
Executive administrative support
Collaboration with board members
Cultural competency
Expense reports
Vendor relationship management
Retention policy implementation
Collaborative technology platforms
Microsoft Teams
Presentation preparation
Legal records management
Video conferences (communication methods)
Managing executive calendars
Document change management
Board relations
File organization

Full Job Description

OneTogether Solutions (OTS) is a majority Native-owned healthcare Managed Services Organization headquartered in Boulder, Colorado. We partner with federally recognized tribes to operate opioid treatment programs across California and Washington State by delivering life-saving care rooted in community trust, cultural humility, and operational excellence. As we scale, we are building a team that reflects our mission and matches the ambition of the communities we serve.

The Executive Assistant & Board Coordinator is a high-trust, high-impact role supporting the Chief Executive Officer and serving as the operational backbone of the executive office and board function. This individual will be a proactive partner to the CEO by anticipating needs before they arise, managing competing priorities with precision, and protecting the CEO's time and focus so that it is deployed against the highest-value opportunities.

This role also provides targeted support to other members of the executive team in select operational areas and serves as a key point of contact for external partners, vendors, and stakeholders on behalf of the executive office.

This role requires exceptional judgment, a commitment to confidentiality, and the polish to represent the CEO and OTS with professionalism across internal and external stakeholders including tribal partners, board members, government contacts, and clinical leaders.

Required Qualifications

5+ years of experience supporting a C-suite executive, preferably in healthcare, nonprofit, or mission-driven organizations.
Demonstrated experience managing board operations and governance documentation.
Exceptional calendar management skills with a track record of managing complex, multi-stakeholder scheduling.
Proficiency in expense management tools and travel booking platforms.
Advanced PowerPoint skills, with a portfolio of executive- and board-ready presentations that demonstrate design sensibility and the ability to simplify complex content.
Experience building and maintaining digital document management systems, including folder architecture, version control, and records retention.
Proficiency maintaining organizational charts and managing updates across a growing, multi-site organization.
Experience coordinating company events and procuring branded merchandise, gifts, and recognition items.
Strong written and verbal communication skills; able to draft polished correspondence and engage external stakeholders independently and professionally.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams, SharePoint).
Proven ability to maintain strict confidentiality with sensitive organizational, personnel, and strategic information.
Self-starter who anticipates needs, flags issues early, and follows through without prompting.
Comfortable managing relationships with senior external stakeholders — including executives, government officials, and tribal leaders — with poise and cultural competence.

Preferred Qualifications

Experience supporting executives in tribal health, federally qualified health centers, or healthcare environments.
Familiarity with board governance platforms (e.g., BoardEffect, Boardable, Diligent).
Experience with document management platforms (e.g., SharePoint, Notion, Google Workspace).
Experience in a multi-site or multi-state organization.

Key Responsibilities: Executive Support

Manage the CEO's complex and dynamic calendar, including scheduling across multiple time zones, resolving conflicts, and adequate preparation time before high-stakes meetings.
Draft, proofread, and prepare executive correspondence, briefings, presentations, and reports on behalf of the CEO.
Develop and design polished ensuring PowerPoint presentations for executive and board audiences, translating complex information into clear, visually compelling narratives.
Coordinate travel including flights, lodging, ground transportation, and detailed itineraries with contingency planning built in.
Process and reconcile expense reports, credit card statements, and reimbursements in a timely and accurate manner for the CEO, and provide expense management support to other members of the executive team as needed.
Screen and prioritize incoming communications, ensuring the CEO is informed of critical items while managing routine requests independently.
Prepare meeting materials, pre-read documents, and follow-up action items for all executive meetings.
Provide meeting coordination support to other executive team members on an as-needed basis, including scheduling, logistics, and materials preparation.
Maintain and update organizational charts, ensuring accuracy as the team grows and evolves.
Serve as a trusted sounding board and first point of contact for the executive office.

External Stakeholder Engagement

Serve as the primary point of contact for external parties — including tribal partners, government agencies, vendors, consultants, and community stakeholders — when coordinating meetings, site visits, or engagements on behalf of the CEO and executive team.
Initiate and manage outreach to external contacts to schedule and confirm meetings, ensuring all parties are informed, prepared, and logistically supported.
Coordinate and confirm travel arrangements for external guests and partners attending OTS events or leadership meetings.
Draft external-facing correspondence with professionalism and cultural sensitivity, reflecting OTS's values and the seriousness of its partnerships.
Anticipate and resolve scheduling conflicts or logistical issues with external parties proactively and graciously.

Board Operations & Governance Support

Coordinate all logistics for board meetings, including scheduling, venue or virtual platform setup, quorum tracking, and board member communications.
Prepare and distribute board meeting materials (agendas, board packets, resolutions, reports) in advance of all meetings, in accordance with governance timelines.
Support OTS General Counsel in maintaining board minutes and resolutions; manage approval workflows.
Maintain the board governance calendar (meetings, committee sessions, annual compliance deadlines).
Serve as the primary point of contact for board members — managing communication, travel coordination, and document requests with discretion.
Maintain a secure, organized repository for all board documentation, bylaws, conflict-of-interest disclosures, executed agreements, and governance records.
Support onboarding of new board members with orientation materials and logistics.

Document & Information Management

Own and maintain the executive office's digital file management system, ensuring all documents are organized, version-controlled, accessible to authorized personnel, and archived appropriately.
Establish and enforce naming conventions, folder structures, and document retention practices across executive and board functions.
Serve as the custodian of sensitive organizational records, executed contracts, and governance documents, maintaining strict access controls and confidentiality.
Maintain up-to-date organizational charts and distribute updated versions to relevant stakeholders as changes occur.

Office Coordination & Company Events (Boulder, CO — 2 to 3 Days/Week)

Serve as the on-site point of contact for the Boulder headquarters on designated in-office days.
Coordinate office logistics, vendor relationships, supply management, and facility needs.
Support in-person executive and leadership meetings with setup, materials, and hospitality.
Lead coordination of company-wide events, including all-staff gatherings, leadership retreats, team-building activities, and milestone celebrations by managing venue, logistics, communications, and vendor relationships end to end.
Manage procurement of branded swag, gifts, and recognition items for employees, board members, and external partners, including vendor sourcing, budget tracking, and timely delivery.
Serve as a culture carrier by creating a welcoming, organized, and professional environment for staff, partners, and visitors.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, use hands to keyboard or type, handle materials used in performing the essential functions of the classification, and reach with hands and arms. The employee will be asked to perform repetitive behaviors (e.g., typing and data entry). The employee must occasionally lift and/or move up to 25 pounds (think boxes of paper). Specific vision abilities required by this classification include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions and communicate effectively in person, by telephone. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. The employee must also analyze and evaluate situations and adopt effective courses of action.

Why Work for Us?

We are a team with each person vital to our mission. Our team members are forward-thinking and passionate about creating change. We foster a culture of autonomy and ownership made possible by the trustworthiness and honesty of our team members. In a field that can sometimes leave staff feeling numb or powerless, we support active teamwork by responding with engagement, participation, and empathy. We treat patients with respect. And we believe that being curious and positive makes a difference.

OTS offers Tribes the ability to address the public health emergency of the opioid epidemic within their Tribal nations and in their surrounding communities. Our clinics offer cutting-edge medical treatment, compassionate care, and culturally responsive services. The OTS model applies an individualized approach to patients that is sensitive to beliefs, medical problems, spirituality, and social situation. Our purpose is to inspire hope and save lives–healing individuals, families, and communities along the way.

Please visit www.ots.health for more information.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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Refine Your Search

executive coordinator jobs in boulder, co

Executive Assistant & Board Coordinator

Finance Director

Administrative & Marketing Coordinator

RN Clinical Nurse Coordinator

Clinical Nurse Coordinator RN

Registered Nurse Pediatric Critical Care Float

Clinical Nurse Coordinator Medical Surgical

Clinical Support Coordinator Operating Room RN

Office Coordinator

Assistant to the Executive Director of Financial Aid and Scholarships

Clinical Nurse Coordinator Freestanding Emergency

Executive Support Coordinator

CU Student Government Program Coordinator

Executive Assistant to the CEO

Administrative Project Coordinator - Construction

Executive Scheduling Coordinator

Construction Projects Coordinator

Office Operations Coordinator

GIS Technician / Office Coordinator

Care Coordinator

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Required Qualifications

Preferred Qualifications

Key Responsibilities: Executive Support

External Stakeholder Engagement

Board Operations & Governance Support

Document & Information Management

Office Coordination & Company Events (Boulder, CO — 2 to 3 Days/Week)

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