Position: Human Resources ClerkReports to: Superintendent of SchoolsTerm: Part-time, 5 hours a day (261 days/year)Salary Range: $27 - $30/hourPosition Description: The Human Resources Clerk provides comprehensive administrative and clerical support to theSuperintendent and Business offices. This role ensures efficient daily HR operations, maintainsaccurate and compliant employee records, and delivers responsive service to district staff. TheHR Clerk plays a vital role in supporting the full employee lifecycleincluding posting,onboarding, tracking certification/licensure, managing system access, and maintainingcompliance with district, state, and federal requirements.Major Responsibilities: Hiring, Onboarding & Offboarding Support Recruitment Support: Post and advertise for all open positions across the district; receive,process, and track incoming applications. Manage School Spring, Indeed, newspapersand other sites Pre-Onboarding: Prepare and send out comprehensive hiring packets to selectedcandidates.
Set up all new hires in Frontline Central, sending out specialized introductoryemails, collect and process CORI & Fingerprinting New Hire Onboarding: Troubleshoot and manage new employees to guide them throughthe onboarding process, supervise the complete preparation of all required humanresource forms, and ensure completion of the mandatory online Massachusetts StateEthics Training, conflict of interest, GCN, Ethics. Ensure keys, technology , email,gradebook and emergency contact info is in place System Provisioning: Set up all new hires in Frontline Central, sending out specializedintroductory emails. Background Screening: Process and track Criminal Offender Record Information (CORI)and national Criminal History Record Information (CHRI / fingerprinting) requirements.Substitute Teacher Management & Support Roster Maintenance: Maintain up-to-date substitute teacher applications, compliance files,and active rosters. Substitute Profile Optimization: Work closely with substitute teachers to ensure propersystem configurations within the absence management platform, including tailoringprofiles for: Assist Subs with updating specific schools/buildings they wish to work in.
Assist Subs with updating specific days of the week they are available orunavailable. Setting up preferences on how to toggle the automated calling/notificationfunction on and off.HR Administration & Records Management Database Management: Enter comprehensive personnel data for all new employees intoAdmin+; maintain, update, and audit data for existing employees within the system toensure absolute accuracy as also required by DESE and EPIMS Reporting. Personnel Files: Maintain highly organized and confidential personnel files for all activeand inactive staff members in accordance with legal retention schedules. Employment Verifications: Process all employment and wage verification requests forcurrent and former employees.
CORI & Fingerprinting: Review and track file to keep all up to date Staff VolunteersContract, Leave Employment Agreements: Process, track, and distribute official employment agreementsfor all district personnel. FMLA & Leaves: Track and compose formal leave of absence letters and documentationin strict accordance with the Family and Medical Leave Act (FMLA).Collaboration & Liaison Roles Business Office Liaison: Serve as the central communication link to the Business Officeregarding all staff changes, including new appointments, salary adjustments, resignations,and retirements. Legal Liaison Assistants: Assist with contact with the districts legal staff to clarify,research, or pursue specific employee-related issues as directed. General Support: Answer phones, respond to staff inquiries, manage HR correspondence,and assist with special district projects and audits.General Office Duties Filing Other duties as assigned by Superintendent or Director of Business & OperationsQualifications: Required: High school diploma or equivalent required; Associate or Bachelors degree preferred.
Prior administrative or clerical experience required, preferably in a public school district ormunicipal government setting or Human Resource Background. Strict commitment to confidentiality and the ability to handle highly sensitive personnelinformation with absolute discretion. Strong organizational skills with a high level of attention to detail and data accuracy. Proficiency with Google Workspace and standard office productivity tools.
Ability to manage multiple competing priorities in a fast-paced environment.Preferred Attributes: System Familiarity: Direct experience utilizing Admin+, Frontline Central, Googledocs,Excel and Word preferred. Regulatory Knowledge: Familiarity with Massachusetts DESE licensure rules, FMLAregulations, and CORI/CHRI background check processing Preferred. Interpersonal Skills: A customer-service mindset with a calm, helpful, and collaborativedemeanor (especially when things get "district urgent" on a Monday morning).Physical/Mental Demands: Mental/Physical Demands: Requires high-level cognitive processing, exceptionalconflict-resolution skills, and the resilience to handle continuous, unpredictable stressors. Mustbe capable of walking extensive campus distances daily and standing for prolonged periodsduring supervision.
The role demands the flexibility to alternate between sedentary office tasksand prolonged standing during student supervisions and school events. Administrators must becapable of a rapid physical response to campus emergencies and possess the physical staminato fulfill extended evening and weekend work obligations. This position requires the physicalcapacity to routinely traverse large, multi-acre school campuses and multi-level facilities tomaintain a visible leadership presence. Requires the physical and mental stamina to manageextended work hours, evening obligations, and rapid responses to building emergencies.
Workis performed in an educational environment. The majority of the work is performed in amoderately noisy environment with frequent interruptions. The employee must possess theauditory and visual acuity to continuously monitor student behavior and safety. The roledemands continuous mental alertness, high-level organizational skills, and the psychologicalresilience to handle challenging interpersonal dynamics on a daily basis.The Gill-Montague Regional School District prohibits discrimination on the basis of race, color, sex, gender identity, sexual orientation, religion, disability, age, genetic information, military status, ancestry, or national origin.
We are committed to providing equal access to all programs and activities for all students, including those who are homeless or have limited English proficiency.
