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Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office

Washington University in St. Louis -
St. Louis, MO

Apply Now

Job Details

Full-time
$19.29 - $29.91 an hour
10 days ago

Benefits

Commuter assistance
Caregiver leave
Employee assistance program
403(b)

Qualifications

Computer literacy

Full Job Description

Location

ST. LOUIS, MO 63110

Scheduled Hours

Position Summary

The Administrative Coordinator I provides support in day-to-day administrative operations that support the Internal Medicine Residency & Clerkship training programs within the Department of Medicine. This is a hybrid position with some on-site work requirement.

The Administrative Coordinator plays a critical role in the success of this team in its support of the Internal Medicine training programs. The ideal candidate thrives in a dynamic environment, is detail oriented, and able to work congenially with peers.

Job Description

Primary Duties & Responsibilities:

Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of Internal Medicine training programs/projects.
Provides advising (answering general questions) to trainees, faculty & staff; enters/updates medical student information into appropriate databases.
Provides Administrative support to the IM Clerkship.
Coordinates, manages and updates communications for education programs including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
Plans logistics and provides administrative support for program events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
Completes Verifications of Training for current and former trainees.
Provides some general administrative support including scheduling appointments and meetings.
Responsible for the program procurement card and makes purchases/places program orders as needed.
Orders office supplies.
Reserves conference rooms and meeting space for faculty & trainees.

Working Conditions:

Job Location/Working Conditions:

Normal office environment.

Physical Effort:

Typically working at desk or table.
Repetitive wrist, hand or finger movement.

Equipment:

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Administrative (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

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