UA Local Union 420
14420 Townsend Road, Philadelphia, PA 19154
Job Title: Senior Accountant
Reports to: Financial Secretary
Terms of Employment: Full Time
Employee Classification Office and Professional Employees International Union Position
Supervises: N/A
Job Description
The Senior Accountant is responsible for performing advanced accounting functions that support the financial integrity and operational effectiveness of Local Union 420. This position prepares and analyzes financial statements, maintains the general ledger, reconciles accounts, and ensures compliance with applicable accounting standards, laws, regulations, and organizational policies. The Senior Accountant exercises sound judgment, maintains strict confidentiality, and provides financial guidance and support to leadership while promoting accuracy, transparency, and fiscal responsibility.
Requirements for Position
- High School Diploma or GED required; Bachelor’s Degree preferred (such as Accounting, business, public administration, or related area) preferred.
- Two + years of experience working in the accounting field.
- Experience performing accounting and financial management functions in a labor union environment preferred.
- Excellent accounting skills, with the ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
- Attention to detail and accuracy and compliance with state and federal requirements.
- Ability to work independently as well as collaboratively in a team setting.
- Excellent communication, customer service , and interpersonal skills, with the ability to build relationships with internal and external stakeholders.
- Proficiency in Microsoft Office and Google suites as well as accounting software.
o Language Skills
Ability to analyze and interpret financial reports and data, technical documents and government purchasing regulations.
Ability to concisely write correspondence within the organization and vendors.
o Mathematical Skills
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals for accuracy of daily deposits and account payable documents.
Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
Ability to handle money and prepare bank deposits.
o Reasoning Ability
Ability to apply independent decisions
Ability to problem solve effectively with issues involving data uploads, vendors, office personnel, etc.
o Other Skills and Abilities
Ability to operate a personal computer with ability to create and maintain spreadsheets.
Ability to develop effective working relationships with staff, vendors, customers, etc.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to perform duties with awareness of all district requirements and Pennsylvania Department of Education policies.
Core Responsibilities and Competencies
This is an office position reporting directly to the Financial Secretary. The Senior Accountant is a is responsible for preparing and analyzing financial statements, maintaining the general ledger, reconciling accounts, and ensuring compliance with applicable accounting standards, laws, regulations, and policies. The Senior Accountant must be able to act independently and make decisions within regulated practices and procedures of the organization.
ESSENTIAL JOB RESPONSIBILITIES:
DAILY/WEEKLY DUTIES:
- Enter deposits for General, Building and OMR funds, including posting members and contractors’ dues payments into Union Logic and reconciling to Great Plains.
- Review weekly payroll reports and enter journal entries for General and OMR funds.
- Review invoices for payment and cut and mail checks every Tuesday for the General and Building funds.
- Review accounts weekly including unapplied dues and the interfund accounts.
MONTHLY DUTIES:
- Perform bank reconciliations for all funds. Ensure signatures from both the OMR Administrative Assistant and Financial Secretary.
- Analyze and reconcile the Zenith reports and dues reciprocal reports when received. Prepare reports for the Financial Secretary.
- Enter and reconcile the monthly contributions into Great Plains and reflect in the bank recs.
- Reconcile the monthly utility bills for all areas of the organization processed through the building fund.
- Maintain the monthly Visa CC statements. Analyze and review the receipts from the Local 420 Officers and enter into the Visa excel spreadsheet. Create the journal entries/expenses into Great Plains.
- Process the Use & Occupancy taxes via online payment on the City of Philadelphia’s website. Ensure the building fund reimburses the general fund and the interfund reconcile.
- Perform the monthly benefit transmittals for the five (5) departments in the weekly payroll. Enter the information into appropriate excel file for each transmittal using the payroll registers. Ensure all transmittals reconcile to the recap excel spreadsheet. Once reconciled, issue the check made payable to the benefits fund and enter report into the Edge software. Additionally process the transmittal and check for the UA pension with a separate excel folder to be maintained and submitted.
- Prepare the monthly trial balance report for the monthly membership meetings and send to the Financial Secretary.
- Prepare the monthly cash sheets. Run the end of month transaction report and export into excel. Once finalized, the report file and complete letters for the Financial Secretary’s signature. Fax to the UA, and email the monthly cash sheet.
- Process, review, reconcile by transaction code and troubleshoot UA results/reports upon return.
- Submit the monthly OPEIU checks along with the letter to the union. (Local 32)
- Process sick donation checks and E board donation checks monthly.
QUARTERLY DUTIES:
- Prepare the quarterly OMR bill for the payroll and taxes. Reconcile the interfund balance.
- Prepare the quarterly apprentice bill for payroll, benefits, comcast and security.
- Prepare the quarterly bill for comcast to the Funds Office.
- Prepare and maintain the depreciation/fixed asset schedules for the General, OMR and Building funds.
- Prepare the quarterly financial statements utilizing the Great Plains GL reports for all five funds: General, Pipe, Cope, Building, and OMR.
- Prepare reports for the financial committee meeting.
- Prepare the scholarship and apprentice school financials for the quarterly finance meeting.
SCHOLARSHIP FUND:
- Prepare monthly bank recs for PNC and Wells Fargo accounts.
- Prepare quarterly financials for the quarterly member Finance Meeting.
- Maintain and reconcile the Scholarship Banquet spreadsheet. Reconcile all deposits and ACH’s to the general ledger and provide the Financial Secretary with an updated copy regularly.
APPRENTICESHIP:
- Prepare the monthly bank recs for all PNC accounts.
- Prepare quarterly financial statements for the quarterly member Finance Meeting.
- Prepare quarterly financial statements for the JATC trustee meeting.
- Prepare the yearly budget.
LMCC:
- Prepare the monthly bank recs for this.
- Maintain and reconcile the spreadsheet with the deposits and ACH’s for the golf outing and provide an updated copy to the financial secretary frequently.
YEAR END DUTIES:
- Prepare the PUCC for Local 420 vehicles.
- Prepare the 1099’s for the General, OMR, Pipe, Building and Scholarship funds
- Prepare and submit the yearly LM2 as required by the Department of Labor.
- Prepare a yearly budget for the Union Hall which should be presented to the Finance Committee at year end financials review. Collaborate with the Financial Secretary on any additions or revisions requested.
AUDITORS:
- Collaborate with auditors during the auditing process. Includes audits of administrative office, Scholarship Fund, LMCC, and the apprentice school.
CLERICAL DUTIES:
- Backup for Administrative Assistant’s absences. Includes answering phones and door; greeting public; opening and distribution of mail.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A. The employee must occasionally reach, lift and/or move up to 25 pounds, such as file storage cartons, boxes of bid samples, etc.
B. Specific vision abilities required by this job include close vision for reading numbers and figures on spreadsheets and the ability to adjust focus.
C. This position requires meeting deadlines with severe time constraints, interacting with staff and the public.
D. While performing the duties of this job, the employee is regularly required to sit, talk and listen. The employee is also required to stand, walk, and operate a computer, copier and calculator.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A. The noise level in the work environment is usually quiet to moderate.
B. The work environment is typical of an agency office, consisting of office spaces.
Pay: $35.00 - $40.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Education:
Experience:
- Accounting: 2 years (Required)
- union : 2 years (Preferred)
- Microsoft Office: 5 years (Required)
Ability to Commute:
- Philadelphia, PA 19154 (Required)
Work Location: In person
