Top 2 Assistant dean Jobs in Broken Arrow, Ok

Administrative Assistant to Dean - College of Business
Oral Roberts University —Tulsa, OK
- Full-time
- Mid-level
- Organizational skills
- Communication skills
Administrative Assistant to Dean - Science & Engineering
Oral Roberts University —Tulsa, OK
- Full-time
- 5 years
- Mid-level

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Administrative Assistant to Dean - College of Business

Oral Roberts University -
Tulsa, OK

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Job Details

Full-time

Qualifications

Mid-level
Organizational skills
Communication skills

Full Job Description

ABOUT ORU

Oral Roberts University is a Christian University located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered University, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to “stay” in their faith but to GROW in faith and become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU.

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.

OVERVIEW

FULL TIME

Provide high-level administrative, operational, and project support to the Dean of the College of Business. This role ensures the smooth functioning of the Dean's office by managing communications, coordinating schedules, supporting academic and strategic initiatives, and serving as a primary point of contact for faculty, staff, students, and external partners. This Assistant represents the Dean's office with professionalism, discretion, and a strong commitment to serve.

RESPONSIBILITIES

Executive Support

Manage the Dean's calendar and schedule appointments
Coordinate travel arrangements
Ensure timely preparation of meeting materials
Manage the Dean's phone line by screening, prioritizing, and intercepting calls, responding to inquiries and re-directing as needed
Compile background materials to support decision-making

Communication & Meeting Management

Draft, edit, and distribute official correspondence including electronic announcements and written reports
Prepare agendas, compile documents and photos, record minutes, and track follow-up actions for meetings
Coordinate meal arrangements as appropriate

Office Operations

Oversee daily office functions including records management, procurement, and workflow coordination
Support faculty recruitment process by managing applicant materials, site visit schedules, and facilitating communication between HR and the Dean
Maintain accurate and confidential faculty records, including contracts and evaluations in compliance with institutional and accreditation standards
Assist with special projects, and strategic initiatives as assigned
Oversee scheduling and workload of Graduate Student Workers

Budget & Financial Support

Assist with budget monitoring, purchasing, reimbursements, and financial documentation
Assist with financial processes for faculty and student needs as appropriate

Event Coordination

Support planning and execution of college events, advisory board meetings, and faculty or student programs
Set up reception, design, and seating, coordinate and supervise workers, initiate IT scheduling or photography as needed
Accommodate guest speaker needs including hotels, travel, honorariums, and reimbursements

Stakeholder Relations

Serve as the first point of contact for the Dean's office, providing professional and courteous assistance to all visitors and inquiries
Facilitate responses to external stakeholders by collaborating with departments across the institution

Additional Responsibilities

Oversee the maintenance of student and program records as needed
Respond to and assist in the resolution of student, faculty, and/or staff grievances and complaints
Assist with adherence to institutional policies, accreditation requirements, and administrative procedures

COMPETENCIES

EDUCATION: Requires a high school diploma or GED, some college education preferred.

EXPERIENCE/SKILLS/ABILITIES:

Demonstrated professionalism and a high standard of conduct
Strong attention to detail and accuracy that produces high quality work
Demonstrated ability to maintain confidentiality and exercise sound judgment
Excellent organizational skills with the ability to work under tight deadlines and manage multiple priorities
Strong oral and written communication skills
Demonstrated proficiency in MS Office Suite, scheduling platforms, and digital collaboration tools
Knowledge of and experience with Outlook, Zoom, social media, and website design, e.g., OMNI
Ability to identify and access supporting resources to solve problems and implement solutions
Ability to work well independently and collaboratively

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Apply Now

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assistant dean jobs in broken arrow, ok

Administrative Assistant to Dean - College of Business

Administrative Assistant to Dean - Science & Engineering

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ABOUT ORU

OVERVIEW

RESPONSIBILITIES

COMPETENCIES

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