Top 36 Front office specialist Jobs in Brooklyn, Ny

Administrative Support Specialist
Gentile Brengel & Lin LLP —Garden City, NY
- $50,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Orientation and Assessment Specialist
Goodwill NYNJ —Queens, NY
- $40,000 - $42,000 a year
- Full-time
- Bilingual
- Computer literacy
- Data entry
- Commuter assistance
- Health insurance
Quick Apply
Receptionist / Intake Specialist
PHILLIPS & ASSOCIATES ATTORNEYS AT LAW PLLC —New York, NY
- $60,000 - $75,000 a year
- Full-time
- Bachelor's degree
- Organizational skills
- Front desk
Quick Apply
Hospitality Specialist
RR Donnelley —New York, NY
- $20.52 - $28.70 an hour
- Full-time
- Pass drug screening
- High school diploma or GED
- Front desk
- Disability insurance
- Health insurance
Quick Apply
1d
TIL - Youth Specialist
Rising Ground, Inc. —Brooklyn, NY
- $33,670 a year
- Weekends as needed
- Bilingual
- Residential
- High school diploma or GED
Quick Apply
Office Operations Specialist / Front Desk (Queens, NY / In-Office)
FreedomCare —Queens, NY
- $23 - $25 an hour
- Background check
- HIPAA
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
6d
Service Specialist
Opensity Solutions —New York, NY
- Up to $25 an hour
- Overtime
- Hospitality
- Microsoft Outlook
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
8d
Intake Specialist - law firm
The Platta Law Firm —New York, NY
- $25.00 - $25.01 an hour
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Animal Care & Adoption Specialist
Bideawee —New York, NY
- $19 an hour
- Full-time
- High school diploma or GED
- Mentoring
- Front desk
- 403(b) matching
- Health insurance
Quick Apply
STUDENT LEGAL SPECIALIST - FAMILY COURT
LAW DEPARTMENT —New York, NY
- $24.84 - $28.57 an hour
- Part-time
- Microsoft Outlook
- Front desk
- Entry level
- Loan forgiveness
8d
Senior Business Operations Specialist
Risk Strategies —New York, NY
- $24.90 - $37.50 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
LHCSA Credentialing & Office Operations Specialist (Queens, NY / In-Office)
FreedomCare —Queens, NY
- $23 - $25 an hour
- Background check
- HIPAA
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Client Experience Specialist - Front Desk
Lexus of Great Neck —Great Neck, NY
- $20 - $22 an hour
- Full-time
- Dealership
- Restaurant experience
- Communication skills
Quick Apply
14d
Front Desk Specialist
Orthopaedic Associates of Manhasset —Great Neck, NY
- $19.85 - $24.80 an hour
- Full-time
- Microsoft Outlook
- HIPAA
- Clinic experience
- Health insurance
- Dental insurance
Quick Apply
Member Sales Specialist
Energy Fitness —Rockville Centre, NY
- $22 - $30 an hour
- Full-time
- Mid-level
- Front desk
- Computer skills
- Paid time off
Quick Apply
Dental Office Front Desk Ppo Insurance Expert Receptionist Bilingual (3 Years exp req]
GD dentistry of NYC —New York, NY
- $30 - $40 an hour
- Full-time
- Bilingual
- Dental office
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Residential Support Specialist
COMMUNITY HOUSING INNOVATIONS INC —Hempstead, NY
- $19 an hour
- Overtime
- Spanish
- Inventory management
- Computer literacy
- Health insurance
- Dental insurance
Licensed Esthetician — Beauty Therapist & Skin Specialist
Beautiology Studio & Spa —Mineola, NY
- $20 - $29 an hour
- Part-time
- Bilingual
- Hospitality
- Sanitation
- Paid training
- Paid time off
Quick Apply
Front Desk Dental Specialist
Roligo- Dental —Yonkers, NY
- $22 - $25 an hour
- Full-time
- Background check
- Dental office
- Administrative experience
- Free parking
- Health insurance
Quick Apply
1d
Financial Specialist
Sea Mar Community Health Centers —Mount Vernon, NY
- $21.86 an hour
- Full-time
- Background check
- Spanish
- Current TB test
- Paid holidays
- Disability insurance

I want to receive the latest job alert for front office specialist in brooklyn, ny

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

front office specialist jobs near brooklyn, ny

Administrative Support Specialist

Gentile Brengel & Lin LLP -
Garden City, NY

Quick Apply

Job Details

Full-time
$50,000 - $100,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Retirement plan

Qualifications

Administrative experience

Full Job Description

Position Summary

Our CPA firm is seeking a highly organized and dependable Office Administrator to provide support across front-office operations, tax processing, billing, and firm-wide projects. This is a supporting role that works alongside our existing team members who own these functions day-to-day — ideal for someone who thrives on structure, can juggle multiple priorities, and wants to be a reliable extra set of hands, especially during peak tax season.

Key Responsibilities

This is a supporting role across all areas below. This person will assist our existing team members who own these functions, providing extra capacity and backup coverage rather than sole ownership of any area.

Administrative & Office Management

Help oversee daily office operations and support smooth workflow across departments
Assist as a point of contact for clients, vendors, and visitors
Help manage office supplies, equipment, vendor contracts, and facility needs
Support firm calendars and help coordinate meetings and partner/staff scheduling
Assist in maintaining and updating office policies and procedures
Help onboard new employees (workstation setup, access, orientation to firm systems)
Assist with maintaining client files in compliance with document retention policies

Project Management

Assist in coordinating firm-wide projects and deadlines (tax season prep, audits, special engagements)
Help track project timelines, deliverables, and staff assignments using project management tools
Support workflow scheduling to help ensure deadlines are met across teams
Assist with internal communication on project status and bottlenecks
Support process improvement initiatives to increase office efficiency

Tax Processing

Assist with organizing, tracking, and processing client tax documents throughout tax season
Help prepare tax return packages for client delivery (e-file authorization forms, filing confirmations, etc.)
Provide backup support tracking engagement status and deadlines across the tax preparation pipeline
Assist with document collection from clients (missing items, signatures, source documents)
Support e-filing processes as needed and help maintain accuracy of client data in tax software
Help field client questions regarding document status and outstanding items

Billing & Invoicing

Assist with preparing and sending client invoices during the regular billing cycle
Help track accounts receivable and follow up on outstanding client balances as needed
Provide backup support reconciling billing records with practice management/accounting software
Assist partners with time-tracking review and billable hours reporting
Help process payments and maintain accurate financial records for firm billing

Qualifications

2+ years of administrative or office management experience, ideally within a CPA, Legal, or professional services firm
Familiarity or experience with tax software and billing/practice management software (e.g., UltraTax, CCH Axcess, CCH ProSystems, QuickBooks, CCH Practice Management, Canopy) is a plus
Proficiency in Microsoft Office Suite (Excel and Word especially)
Excellent organizational and multitasking skills, with high attention to detail
Strong communication skills, both written and verbal
Ability to manage confidential financial information with discretion
Comfortable working under deadline pressure, particularly during tax season

Pay: $50,000.00 - $100,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

front office specialist jobs in brooklyn, ny

Administrative Support Specialist

Orientation and Assessment Specialist

Receptionist / Intake Specialist

Hospitality Specialist

TIL - Youth Specialist

Office Operations Specialist / Front Desk (Queens, NY / In-Office)

Service Specialist

Intake Specialist - law firm

Animal Care & Adoption Specialist

STUDENT LEGAL SPECIALIST - FAMILY COURT

Senior Business Operations Specialist

LHCSA Credentialing & Office Operations Specialist (Queens, NY / In-Office)

Client Experience Specialist - Front Desk

Front Desk Specialist

Member Sales Specialist

Dental Office Front Desk Ppo Insurance Expert Receptionist Bilingual (3 Years exp req]

Residential Support Specialist

Licensed Esthetician — Beauty Therapist & Skin Specialist

Front Desk Dental Specialist

Financial Specialist

I want to receive the latest job alert for front office specialist in brooklyn, ny

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected