Field Coordinator/Supervisor (Tier 1)
Salary: Starting at $66,300 a year plus 1.5% commission on purchase orders completed
Department: Services Department
Reports To: Services Department Supervisor/Manager
About Brain Power Wellness
Brain Power Wellness is a A Social Emotional Wellness & Mindfulness Company which implements a dynamic social emotional wellness program in NYC schools by teaching brain break tools to teachers and students that help manage their physical health, emotional/social health and cognitive health. Join a creative, motivated and committed team in a work environment that is positive, supportive and collaborative and focused on employee wellness. We practice what we preach! www.brainpowerwellness.com
Instagram: @brainpower_10
YouTube Channel: Brain Power Wellness (sample videos of BPW's brain break activities)
FaceBook: Brain Power Wellness
Job Summary:
The Field Coordinator/Supervisor is responsible for the delivery of Brain Power Wellness services primarily in Brooklyn, Queens and Staten Island school districts. This includes developing and managing relationships with Principals/school leaders and collaborating to create Purchase Orders, meeting monthly income goals, scheduling services and supervising instructors, providing training and ensuring the quality and effectiveness of Brain Power Wellness's services. The Field Coordinator is also responsible for representing Brain Power Wellness to large and various audiences, conducting presentations, and actively engaging and managing staff participation in demos, workshops, etc.
● Core Responsibilities:
- Take ownership of meeting monthly goals and ensure services outlined in the Purchase Order are scheduled and contracts are closed out within a stated time period.
- Document monthly goals & progress on related income spreadsheets
- Lead and be a Trainer for various workshops eg Teacher Workshops, Parent Workshops, Students Leadership Program, School Staff and Student Retreats
- Provide Daily Reports summarizing daily activity to Services Dept. Supervisor
- Attend Field Coordinator/Supervisor Meetings, Staff Meetings, and Trainings
- Conduct self-care daily training to manage your own physical, emotional and cognitive health
- Attend weekly check ins/supervision meetings with Services Dept. Supervisor/Manager
- Professionally present Brain Power Wellness, it's mission and benefits to large and various audiences.
● Managing Schools & Relationships:
- Maintain collaborative school partnerships from year to year by upselling and meeting with School Principals to identify additional services BPW can provide the school, and subsequently creating Purchase Orders to continue services.
- Conduct meetings with School Principals to discuss the implementation plan for BPW services. Collaborate with Accounts Receivable to counsel school leaders on how to fit Brain Power Wellness into their school budget in order to identify services for Work Orders.
- Articulate Brain Power Wellness’s School Model, menu of services and how implementing Brain Power Wellness will support SEL and a school’s CEP (comprehensive educational plan) goals and enhance school culture.
- Schedule services and BPW instructors for each assigned Purchase Order
- Data enter weekly schedule into scheduling platforms
- Continually check in with School Leaders (e.g. Principals, AP, Teacher Leaders) to develop good relationships, and assess the quality of BrainPower Wellness services.
- Ensure quality and effectiveness of Brain Power Wellness’s services. Meet at the end of the school year with School Principals to review Brain Power Wellness implementation, and quality of services and make plans for the following year.
- Manage the completion of the Purchase Order process from beginning to end.
- Coordinate material orders with the Operations Department to ensure timely delivery of materials for trainings.
- Obtain documentation of all services delivered i.e. Sign In Sheets, and upload with Genius App
● Supervising Instructors:
- Train, mentor, coach and supervise assigned Instructors.
- Mentor and model for Instructors the expectations required of them in the Instructor role.
- Maintain communication with the Trainers and Quality Assurance Team regarding the development of new Instructors until they are able to conduct services independently.
- Create weekly schedules for instructors, notify them of assignments and orient them to the school and the services the school is receiving
- Ensure Instructors are consistently completing their daily administrative tasks eg obtaining documentation of services delivered, uploading Sign In Sheets, and submitting Daily Reports.
- Read & respond to Instructors' Daily Report each day.
- Establish open communication with Instructors, meet one on one weekly to review schedules, services being delivered, discuss potential opportunities or challenges, and provide constructive feedback.
- Ensure Instructors have expert knowledge of their assigned schools, school contacts, BPW services and a history of how Brain Power has been implemented and received.
- Ensure Instructors are provided with the support and resources they need to deliver high quality services eg develop their skills by providing constructive feedback on their service delivery, provide opportunities to enhance their school relationships, assign them to stretch projects and additional services.
- Submit performance evaluations, participate in evaluation feedback meetings, and provide opportunities for Instructor's professional growth when appropriate
● Responsibility to Accounts Receivable:
- Uploading & submitting documentation sign in sheets, delivery slips, notes etc.. on the same day the service is completed.
- Update Accounts Receivable on status of services delivered as requested by Accounts Manager
- Update mHelpDesk as required per policy (also with instructors).
- Ensure the weekly schedule is filled in many weeks in advance.
- Customer info updated, such as, Principle, AP, Leaders, Mentors,
- Business Admin.
Qualifications:
● Bachelor's degree in education, social work, or a related field (optional)
● Experience in a school, recreation, wellness setting or a related field.
● Bi-Lingual Spanish a strong plus but not required
● Supervisory experience training, and supervising employees - required !
- Strong communication and interpersonal skills.
● Experience teaching or trainings adults and children/youth - required !
● Ability to work independently and as part of a team.
● Strong organizational and time management skills.
● Ability to work under pressure and meet deadlines.
● A self-starter with a positive mindset.
● Have a commitment to excellence.
Benefits:
Health Insurance Tax Free Monthly Stipend for approved plans
Vision, Dental, Life Insurance
401 [k] matching
Travel Reimbursement
Paid Time Off - 5 PTO days + NYC DOE closings [we do work Summer months]
Paid Safe & Sick Leave - 40 hours per calendar year
Unpaid Sick & Safe Leave - 32 hours per calendar year
401(k) matching
Schedule:
Monday - Friday: 8AM - 4PM [must be available until 5pm]
Must be available to staff weekend day and overnight programs upstate NY and Poconos.
EEO Statement:
- BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic.!
Job Type: Full-time
Pay: $66,300.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Describe your supervisory experience
- Describe any related teaching, internship or volunteer experience with children and adults not on your resume. This position requires experience both with children under 18 years of age AND adults.
- Are you Bi-lingual in Spanish and English ? [not required but strongly preferred]
- What borough do you live in ?
- The base salary is $66,300 + 1.5% commission for each contract. What is your total expected compensation for this position i.e. include base salary and commission.
- What is your interest in working for a Mindfulness & Social Emotional Wellness Company that provides brain breaks, Student Leadership Programs and staff wellness to school communities to enhance physical, emotional and cognitive health ? How does this position align with your career goals and interests?
- Do you own a car? Not necessary but helpful
- Describe your experience and comfort level leading presentations, workshops and trainings for adults ?
- Are you open to long commutes to work i.e. up to 90 minutes or longer on some days. Please be aware that travel is required primarily to schools throughout Staten Island and occasionally to other boroughs based on business need. Field Coordinators also lead retreats upstate New York some weekends and over the Summer - transportation provided.
Work Location: In person
