Top 108 Administrative specialist Jobs in Brooklyn Ny

Administrative Services Specialist
U.S. Court of International Trade —New York, NY
- $58,169 - $94,588 a year
- Online Application
- Background check
- Word processing
- Writing skills
- Commuter assistance
- Health savings account
Quick Apply
Senior Administrative Specialist for the Chair
Weill Cornell Medicine —New York, NY
- $35.11 - $48.00 an hour
- 5 years
- Office
- High school diploma or GED
Administrative Specialist 1, SG-18
State of New York - Financial Services, Department of —New York, NY
- $53,764 - $85,138 a year
- Full-time
- Background check
- Research
- Mid-level
9d
Administrative Specialist
Agency DEPT OF HEALTH/MENTAL HYGIENE —New York, NY
- $61,656 - $70,904 a year
- Full-time
- Spanish
- Microsoft Outlook
- High school
- Wellness program
- Health insurance
Boutique Operations Specialist
Audemars Piguet —New York, NY
- $100,000 - $120,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Merchandising
Quick Apply
Office Experience & People Ops Specialist
Orveon Global US LLC —New York, NY
- $55,000 - $83,000 a year
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
11d
ADMINISTRATIVE RETIREMENTS BENEFITS SPECIALIST (NON-MGRL)
NYC EMPLOYEES RETIREMENT SYS —Brooklyn, NY
- $68,214 - $94,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Analysis skills
- Dental insurance
- Vision insurance
9d
Data Entry Support Specialist
Sort and Stack LLC —New York, NY
- $27 - $33 an hour
- Full-time
- Remote
- Google Workspace
- Mid-level
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
Operations & Administrative Support Specialist
Chemistry Wealth Management —New York, NY
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
10d
Member Resource Specialist - Call Center and Front Window Services
1199SEIU Family of Funds —New York, NY
- $49,800 - $62,200 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
13d
Transportation & Excess Claim Svc Administrative Professional
Triton Claim Management, LLC —New York, NY
- $55,000 - $95,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- 401(k) matching
10d
Transactional Client Service Specialist (Legal Administrative Assistant)
Fox Rothschild LLP —New York, NY
- $75,000 - $100,000 a year
- Microsoft Outlook
- 5 years
- Mid-level
HVAC Service Billing and Administrative Specialist
NY Mechanical Contractor - HVAC —Garden City Park, NY
- $28 - $34 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Legal Administrative Assistant (Document Production Specialist)
Archer and Greiner —Hackensack, NJ
- $60,000 - $67,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Disability insurance
Quick Apply
Sales Support Specialist
American Carpet South —Passaic, NJ
- $19 an hour
- Full-time
- Mid-level
- Administrative experience
- In-person
- Health savings account
- AD&D insurance
Quick Apply
Data Entry Specialist
NEW YORK EDGE, INC —Brooklyn, NY
- $20 - $25 an hour
- Part-time
- Bilingual
- Computer literacy
- Ability to climb stairs
Quick Apply
Hospitality Specialist
William Blair —New York, NY
- $80,000 - $95,000 a year
- 5 years
- Mid-level
- Office
Data Entry Specialist - Queens
NEW YORK EDGE, INC —Queens, NY
- $20 - $25 an hour
- Part-time
- Bilingual
- Computer literacy
- Ability to climb stairs
Quick Apply
ADMINISTRATIVE RETIREMENT BENEFITS SPECIALIST, M4
NYC EMPLOYEES RETIREMENT SYS —Brooklyn, NY
- $94,050 - $135,000 a year
- Full-time
- Office
- Master's degree
- Administrative experience
- Loan forgiveness
2d
Specialist, Executive Assistant
The Bank of New York Mellon Corporation —New York, NY
- $52,000 - $100,000 a year
- Full-time
- Office
- High school diploma or GED
- Bachelor's degree

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Administrative Services Specialist

U.S. Court of International Trade
New York, NY

Quick Apply

Job Details

Full-time
$58,169 - $94,588 a year

Benefits

Commuter assistance
Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Pension plan
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance
Retirement plan

Qualifications

Office maintenance scheduling
Moving
Maintenance
Administrative experience
High school diploma or GED
Shipping & receiving
Attention to detail
Data entry
Organizational skills
Typing
Clerical experience
Facilities maintenance

Full Job Description

POSITION OVERVIEW

The United States Court of International Trade is seeking qualified applicants for the position of Administrative Services Specialist. The Administrative Services Specialist performs a variety of administrative functions in the areas of property management, administration of space and facilities, and procurement in accordance with approved policies, procedures and internal controls.

The duties of this position require consistent onsite presence. Telework is not part of the routine schedule and is granted only in pre-approved exceptional circumstances.

DUTIES AND RESPONSIBILITIES

Responsibilities include but are not limited to the following:

Monitor, coordinate, and react to day-to-day facilities management issues involving building systems (heating, cooling, lighting, and cleaning). Liaison with the General Services Administration (GSA) regarding related services.
Respond to space and facilities help desk calls and emails. Resolve problems or interact with the GSA Building Manager or other appropriate individuals. Keep Administrative Supervisor informed as to service status. Escalate problems that are not resolved in a reasonable time period. Document status of issues and projects.
Oversee the Court's Facility Access Card (FAC) System to include related record keeping and issuing of credentials. Ensure compliance with FAC guidelines and procedures. Issue Court ID cards for interns and access cards for contractors.
Maintain project/equipment logs, spreadsheets, and databases for the purpose of tracking and documenting project work & cyclical maintenance. Responsible for updating written facilities policies and procedures under the direction of the Administrative Supervisor.
Prepare correspondence, reports, form letters, and documents. Generate status reports from databases and computerized systems. Schedule appointments, arrange meetings, and maintain calendar of project status and activities.
Perform inventory management, distribute consumable/non-consumable supplies, and recommend appropriate actions regarding the procurement of supplies.
Assign inventory control numbers to all accountable property and equipment. Maintain the Master Personal Property Record (MPPR) of accountable property and equipment, conduct inventory reconciliations and sightings, and identify property for disposal.
Coordinate within court moves of furniture, furnishings and equipment. Monitor and document internal transfers of all equipment and furnishings.
Prepare for special events, meetings, and other occasions. Arrange for cleaning and/or special services. Ensure supplies are stocked in courtrooms and meeting spaces.
Serve as the Custodial Officer in accordance with The Guide to Judiciary Policy.
Receive supplies, furniture, and equipment upon delivery. Maintain related records.
Process incoming payments and issue receipts. Deposit reconciled funds as needed.
Process incoming and outgoing mail and deliveries.
Assist with parking requests.
Perform minor installations (i.e. hanging pictures, clocks) and movement of portable furniture and equipment.
Update signage as required.
Serve as a fire life-safety floor warden and backup coordinator of the Court’s AED program.
Perform other duties as assigned.

QUALIFICATIONS

Applicants must be a high school graduate or equivalent and have two years of general work experience and one year of specialized work experience. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Education above the high school level may be substituted for required general experience. Specialized experience includes progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to perform the position’s duties successfully and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.

The successful candidate should possess excellent customer service, interpersonal, organizational and problem-solving skills; be detail-oriented; skilled in the use of automated equipment, including word processing, data entry, spreadsheet and project management applications; ability to communicate effectively, both orally and in writing, and move and lift heavy items (up to 50 pounds) are required. College degree preferred.

BENEFITS

The Judiciary offers a comprehensive benefits package. Benefits include, in part, paid vacation and sick leave, paid holidays, life insurance, health benefits, retirement benefits such as a defined benefit pension plan (Federal Employees’ Retirement System) and a defined contribution plan with employer match (Thrift Savings Plan). For more information about benefits offered to most federal employees, click here or go to: https://www.uscourts.gov/careers/benefits. In addition, the Court offers an employee recognition program, commuter benefit program, fitness center, professional development opportunities, and a flexible work schedule.

OTHER INFORMATION

Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.
The selected candidate will be subject to an FBI fingerprint check as a condition of employment and may be subject to periodic updates.
Federal court employees are appointed under the excepted service.
Employees are required to adhere to the Code of Conduct for Judicial Employees which is available for applicants to review on the US Courts website.
Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit.
The federal courts are Equal Employment Opportunity Employers.

HOW TO APPLY

Consideration will only be given to those that apply through the Court's online application system. Kindly copy the link below to apply: https://ww2.cit.uscourts.gov:8443/recruitment/
Upload a cover letter and resume detailing relevant experience and how qualifications for the position are met. Attachments must be in PDF format (unless otherwise specified) and not be password protected. Files are limited to a size of 5 MB.

Failure to submit a complete application will not be considered. Only applicants selected for an interview will be notified. All application information is subject to verification. The Court reserves the right to modify, withdraw, or fill the vacancy announcement at any time, any of which actions may occur without prior written or other notice.

Pay: $58,169.00 - $94,588.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in brooklyn ny

Administrative Services Specialist

Senior Administrative Specialist for the Chair

Administrative Specialist 1, SG-18

Administrative Specialist

Boutique Operations Specialist

Office Experience & People Ops Specialist

ADMINISTRATIVE RETIREMENTS BENEFITS SPECIALIST (NON-MGRL)

Data Entry Support Specialist

Operations & Administrative Support Specialist

Member Resource Specialist - Call Center and Front Window Services

Transportation & Excess Claim Svc Administrative Professional

Transactional Client Service Specialist (Legal Administrative Assistant)

HVAC Service Billing and Administrative Specialist

Legal Administrative Assistant (Document Production Specialist)

Sales Support Specialist

Data Entry Specialist

Hospitality Specialist

Data Entry Specialist - Queens

ADMINISTRATIVE RETIREMENT BENEFITS SPECIALIST, M4

Specialist, Executive Assistant

I want to receive the latest job alert for administrative specialist in brooklyn ny

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