Athletics Events Facility Coordinator (Non-Teaching Adjunct 1)
GENERAL DUTIES
Completes non-teaching projects or complex work in support of a Campus or University administrative or academic department. This work is generally of a temporary nature and requires specialized experience or expertise.
CONTRACT TITLE
Non-Teaching Adjunct
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
Kingsborough Community College (KCC) is a community college of The City University of New York (CUNY) located in Brooklyn, New York. Events Management oversees the scheduling, coordination, and management of approximately 42 event spaces across campus, as well as the facilitation of contracted external events and athletic facility rentals. The department serves as the operational hub for all campus events, working in close partnership with Buildings & Grounds, Public Safety, Information Technology, and other college departments to ensure safe, efficient, and successful event execution.
POSITION OVERVIEW
Reporting to the Administrative Events Manager & The Athletic Director, the Non-Teaching Adjunct serves as an event coordinator and on-site college representative for contracted and pending-contract events, for event and athletic facility rentals. The incumbent participates in all phases of event planning — from pre-event coordination through day-of execution — and acts as the primary college point of contact during active rentals. This role requires strong organizational skills, cross-departmental communication, and the ability to manage multiple concurrent priorities in a dynamic campus environment
DUTIES AND RESPONSIBILITIES
Pre-Event Planning & Coordination
- Participates in pre-event planning meetings and site walkthroughs for contracted and pending-contract events.
- Participates in the coordination of event logistics across campus stakeholder departments including Buildings & Grounds (maintenance, labor, custodial services etc.), Public Safety, Information Technology (IT), Events Management, and any other area requiring operational involvement.
- Reviews event contracts, permits, and agreements to understand scope, timeline, setup requirements, and any special conditions; communicates relevant details to all coordinating departments.
- Prepares and distributes event briefing documents, setup checklists, and day-of schedules to all involved parties.
- Liaises with external clients and contracted event organizers to confirm logistics, access requirements, equipment needs, and compliance with college policies prior to event dates.
- Enters and maintains event records in the College's room booking and event management system (Mazevo) and any other applicable tracking platforms.
- Assists in the execution of facility use agreements, and facility rental documentation as directed.
Day-of Event Execution
- Serves as the primary college point of contact on event days for all contracted and rental events, representing Kingsborough Community College.
- Coordinates and monitors setup, breakdown, and facility readiness in collaboration with Buildings & Grounds labor and custodial staff, ensuring spaces are prepared and restored according to event specifications and college standards.
- Works directly with Public Safety to ensure appropriate access control, security coverage, and adherence to campus emergency and safety protocols throughout all facilities and event activities.
- Responds to real-time operational needs, troubleshoots logistical issues, and escalates concerns to the Administrative Events Manager & Athletic Director as appropriate.
- Ensures event clients and organizers are supported throughout their use of campus facilities and are in compliance with all applicable college policies and contractual obligations.
- Confirms that all IT, audiovisual, and technology needs are addressed in coordination with Events Management & the Office of Information Technology Services.
- Conducts post-event space inspections and communicates any damage, discrepancies, or follow-up items to the appropriate departments and supervisor.
Athletic Facility Rentals
- Coordinates the scheduling and operational logistics for external rentals of athletic facilities, including but not limited to gymnasium, athletic fields, and other recreational spaces.
- Serves as the on-site contact for athletic rental clients, ensuring proper access, setup, and adherence to rental agreements.
- Communicates facility availability and rental conditions to prospective and confirmed clients in coordination with the Administrative Events Manager & Athletic Director.
- Proactively identifies and reaches out to prospective clients and community organizations regarding the availability and rental of KCC's athletic facilities, in coordination with the Athletic Director and Administrative Events Manager.
- Monitors athletic facility usage to ensure compliance with all applicable safety regulations, insurance requirements, and college policies.
Administrative & General
- Maintains accurate records of event activity, client communications, and departmental coordination for reporting and operational continuity purposes.
- Supports the Administrative Events Manager with special projects, departmental initiatives, and additional responsibilities as assigned.
- Performs related duties as assigned.
15-20 hours per week dependent on rentals, in person
MINIMUM QUALIFICATIONS
Bachelor's Degree required.
OTHER QUALIFICATIONS
Preferred Qualifications
- A minimum of one (1) year of experience in athletic events, event planning, event coordination, facilities management, or a closely related field.
- Demonstrated ability to coordinate across multiple departments or operational teams.
- Strong written and verbal communication skills.
- Strong technological skills; proficiency in the Microsoft Office Suite including Word, Excel, and Outlook.
- Ability to work flexible hours, including evenings and weekends, as events require.
- Experience working in a higher education or public sector environment.
- Familiarity with facility scheduling, room booking systems, or event management platforms.
- Experience coordinating with facilities, operations, security, or related departments in a campus or institutional setting.
- Knowledge of contract and venue rental processes.
- Strong organizational and problem-solving skills with the ability to manage competing priorities in a fast-paced environment.
COMPENSATION
$54/ hour
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
Compensation is in accordance with the PSC-CUNY collective bargaining agreement for Non-Teaching Adjunct titles. Non-Teaching Adjuncts are limited to a maximum of 225 hours per semester at one CUNY college. This is a part-time, semester-based appointment and does not constitute a full-time position.
- CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID 32604. Select "Apply Now" and provide the requested information.
Candidates should provide a resume and cover letter.
CLOSING DATE
August 30, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32604
Location: Kingsborough Community College
