CLASS TITLE: OPERATIONS COORDINATOR
SALARY RANGE: $50,625 – $78,469 (DOQ)
PAY GRADE: 103
CLASSIFICATION: EXEMPT
EMPLOYMENT TYPE: FULL TIME
REPORTS TO: COO
About BCIC
The Brownsville Community Improvement Corporation (BCIC) is a Type B economic development organization funded by a ¼ cent sales tax. Our mission is to enhance the quality of life through innovation and equitable economic development initiatives, ensuring that every investment contributes to a more vibrant, inclusive, and prosperous Brownsville.
BCIC invests in programs and projects that:
- Revitalize public spaces and expand access to parks, recreational amenities, and placemaking initiatives;
- Support small business growth and entrepreneurship through financial tools, mentorship, and targeted support.
- Drive downtown revitalization through restoration, business recruitment, and cultural activation;
- Cultivate cross-sector partnerships to promote workforce development, financial empowerment, and high-wage job creation; and
- Advance organizational capacity through strategic planning, staff development, and process improvements.
Position Summary
The Operations Coordinator plays a key role in supporting BCIC’s board governance, leadership team operations, eBridge Center operations, organizational compliance, and overall operational efficiency. This position serves as the primary coordinator for board-related activities, facilities oversight, operational tracking, and operational functions. The role works closely with the COO to help ensure effective coordination across departments, compliance with governance requirements, and smooth day-to-day organizational operations.
Essential Duties & Responsibilities
Board Liaison & Meeting Management
- Serve as the primary liaison for the BCIC Board of Directors, managing communications, meeting preparation, and board-related logistics to ensure seamless coordination and timely follow-up.
- Prepare and distribute agendas, meeting materials, and public notices in compliance with the Texas Open Meetings Act and applicable legal requirements.
- Act as Recording Secretary in relation to BCIC, ensuring accurate documentation of agenda items, official minutes, public comments, and board appointments.
- Track and monitor board member compliance with mandatory training requirements, including the Code of Ethics, Open Meetings Act, and Public Information Act.
- Handle Public Information Act (PIA) requests in coordination with the COO, ensuring timely and compliant responses in accordance with applicable legal requirements.
- Maintain official board records, governance-related files, and meeting minutes.
- Support the administration and maintenance of the OnBoard platform, including board member access, updates, and troubleshooting.
- Coordinate workshops, orientations, retreats, and special board sessions, ensuring materials, logistics, and communications are prepared and executed efficiently.
- Coordinate recognition for board member birthdays, anniversaries, and milestones.
- Track organizational action items, operational deadlines, board follow-up items, and implementation timelines to support organizational accountability and execution.
Facilities & Maintenance Management (eBridge Center)
- Oversee daily operations of the eBridge Center to ensure it is well-maintained, clean, and professional at all times.
- Serve as the primary contact for vendors, contractors, and service providers, including scheduling, monitoring, and overseeing facility repairs, improvements, and ongoing maintenance.
- Manage facility compliance by tracking and scheduling inspections, ensuring adherence to safety standards, and meeting all regulatory requirements.
- Track vendor agreements, service contracts, and inspection deadlines to ensure timely renewal and compliance.
- Track organizational deadlines, vendor agreements, and compliance-related operational requirements to ensure nothing falls through the cracks.
- Support scheduling and logistics for events, workshops, and meetings held at the eBridge Center.
- Monitor facility-related needs and communicate operational issues and recommendations to the COO as needed.
Organizational Asset & Inventory Management
- Maintain and oversee organizational inventory records for office equipment, furniture, technology, and operational assets.
- Conduct periodic inventory reviews and coordinate updates, replacements, and tracking of organizational assets.
- Ensure accurate and up-to-date documentation of all organizational assets in coordination with the Accounting Controller.
- Coordinate procurement and operational vendor processes in collaboration with the Accounting Controller and COO.
Executive & Administrative Support
- Provide operational coordination support to the COO with operational initiatives, administrative projects, implementation tracking, and cross-department coordination.
- Support onboarding logistics, office readiness, and operational setup for new hires.
- Oversee front office standards, ensuring a professional and welcoming environment is maintained at all times.
- Provide limited backup front office support during operational emergencies or staffing gaps
- Maintain confidential organizational records and sensitive documentation with professionalism and discretion.
- Maintain organized filing systems, recordkeeping, and administrative records.
- Assist in creating, updating, and maintaining Standard Operating Procedures to ensure all operations align with regulatory standards and organizational efficiency.
- Support administrative process improvements and organizational efficiency initiatives as directed.
Qualifications & Education
- Bachelor’s degree in Business Administration, Public Administration, Facilities Management, or related field preferred; relevant professional experience may substitute.
- Minimum of 3–5 years of administrative, executive support, board coordination, facilities management, or operations experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern communication tools (Slack, Zoom, Teams).
- Strong organizational, multitasking, and communication skills.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Familiarity with public records, Open Meetings Act, and Public Information Act requirements preferred.
- Bilingual (English/Spanish) strongly preferred.
- Valid Texas Driver’s License preferred.
Key Competencies
- Strong attention to detail and follow-through on governance, compliance, and operational requirements.
- Ability to coordinate, monitor, and oversee multiple functions simultaneously.
- Professional communication and interpersonal abilities with diverse stakeholders.
- Ability to maintain confidentiality and exercise independent judgment.
- Proactive problem-solving and ability to anticipate operational needs.
- Commitment to organizational efficiency, compliance, and a professional environment.
Additional Requirements
- Occasional same-day and overnight travel may be required.
- Position may require occasional evening attendance for board meetings, workshops, or organizational events.
- Ability to perform light physical tasks, including lifting up to 25 pounds as needed.
- Must maintain reliable attendance and punctuality.
- Compliance with organizational policies, safety procedures, ADA requirements, and operational standards.
- This job description is subject to change based on organizational needs and priorities.
Benefits
BCIC offers competitive benefits, including a retirement system, health and life insurance, paid sick and annual leave, and professional development opportunities.
How to Apply
Applications must be submitted by June 14, 2026. Please forward your cover letter and resume to:
Victoria Padrón, COO
[email protected]
www.brownsvillecic.com | (956) 747-0100
Pay: $50,625.00 - $78,469.00 per year
Benefits:
- Dental insurance
- Health insurance
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
