EXECUTIVE ASSISTANTMWG Enterprises | Fort Worth, Texas
Location: Fort Worth, Texas – On-Site
Employment Type: Full-Time
Schedule: Monday–Friday, 8:00 AM–4:00 PM, with flexibility as needed
Salary Range: $60,000–$75,000 annually, based on experience
Experienced Executive Assistant Supporting Senior Leadership
MWG Enterprises is seeking an experienced, polished, and highly organized Executive Assistant to provide direct support to our executive leadership team in Fort Worth, Texas.
This is a high-trust position for an individual who understands that exceptional executive support goes beyond managing a calendar or scheduling meetings. We are looking for someone who takes pride in understanding the executives they support, learning their preferences, anticipating their needs, maintaining organization, and ensuring that important details are handled without requiring constant direction.
The ideal candidate is professional, discreet, dependable, and exceptionally organized. They understand how to work with senior executives who have established schedules, preferences, and ways of conducting business and can adapt their support accordingly.
Success in this position will come from being able to stay several steps ahead—knowing what needs to happen next, following through on commitments, keeping priorities organized, and making sure the executive team can focus their attention where it is most valuable.
This position will support both professional and appropriate personal administrative responsibilities associated with the executive team.
What You'll DoExecutive Support
- Provide direct administrative support to members of the MWG Enterprises executive leadership team.
- Learn and understand individual executive preferences, priorities, schedules, and working styles.
- Anticipate upcoming needs and proactively address administrative requirements.
- Maintain awareness of executive priorities and ensure important matters receive appropriate follow-up.
- Serve as a trusted point of coordination between executives and internal and external parties.
- Help ensure executives are prepared, organized, and informed throughout the day.
- Track requests, commitments, deadlines, and action items through completion.
Calendar & Schedule Management
- Manage complex executive calendars and schedules.
- Schedule and coordinate internal and external meetings.
- Anticipate scheduling conflicts and resolve them proactively.
- Ensure executives have appropriate preparation time, materials, locations, and information for scheduled commitments.
- Maintain awareness of changing priorities and adjust schedules accordingly.
- Provide reminders and follow-up regarding important meetings, calls, appointments, and commitments.
- Coordinate professional and appropriate personal appointments when requested.
Meetings & Events
- Coordinate executive meetings, business meetings, dinners, events, and other functions.
- Prepare meeting agendas, materials, schedules, and supporting information.
- Coordinate meeting locations, conference rooms, meals, technology, transportation, and other logistics.
- Maintain awareness of meeting objectives and ensure appropriate follow-up occurs afterward.
- Track action items and commitments resulting from meetings.
- Assist with planning company and executive events as needed.
Organization & Follow-Through
- Maintain organized executive task lists and priorities.
- Track outstanding items and ensure appropriate follow-up.
- Organize documents, correspondence, records, and executive information.
- Help create structure around both recurring and changing executive responsibilities.
- Ensure deadlines, commitments, appointments, and important dates are not overlooked.
- Identify potential issues before they become problems.
- Take ownership of assignments and see them through to completion.
Professional & Personal Administrative Support
The Executive Assistant may assist with both business responsibilities and appropriate personal administrative matters necessary to support the executive team's schedules and responsibilities.
This may include:
- Coordinating appointments and reservations.
- Managing schedules and reminders.
- Assisting with travel arrangements and itineraries.
- Coordinating deliveries, services, and other administrative matters.
- Organizing events, dinners, meetings, and special occasions.
- Assisting with correspondence and communications.
- Coordinating with professional service providers and vendors.
- Managing other reasonable administrative requests from executive leadership.
The successful candidate will understand the importance of handling these responsibilities with professionalism, discretion, good judgment, and confidentiality.
What We're Looking For
This position is best suited for an experienced Executive Assistant who understands the expectations associated with supporting senior leadership.
Required Qualifications
- Prior experience supporting executives, senior leadership, business owners, or principals.
- Exceptional organizational and time-management skills.
- Strong calendar and meeting-management experience.
- Excellent written and verbal communication skills.
- High level of professionalism and discretion.
- Strong attention to detail.
- Ability to manage multiple priorities simultaneously.
- Ability to work independently without requiring constant supervision.
- Strong follow-through and personal accountability.
- Professional appearance and communication style appropriate for an executive office environment.
- Proficiency with Microsoft Office, Outlook, calendar management, and standard business technology.
- Ability to work on-site in Fort Worth, Texas.
- Ability to maintain a regular Monday–Friday, 8:00 AM–4:00 PM schedule, with reasonable flexibility when executive schedules require coordination outside normal hours.
Preferred Qualifications
- Several years of experience as an Executive Assistant or Senior Administrative Assistant.
- Experience directly supporting C-suite executives, company founders, business owners, or senior principals.
- Experience coordinating complex calendars involving multiple executives.
- Experience managing executive travel, meetings, events, and detailed itineraries.
- Experience working in a family office, private company, investment organization, professional services environment, or similar executive setting.
The Person We're Looking For
The right person for this role understands that excellent executive support is often about the details.
You are someone who:
- Anticipates rather than reacts.
- Understands that different executives have different preferences and adapts accordingly.
- Remembers the details that are important to the people you support.
- Takes pride in making sure things are done correctly.
- Doesn't allow important tasks to disappear because the day became busy.
- Understands when to ask a question and when to independently solve a problem.
- Can receive a request, take ownership of it, and follow it through without repeated reminders.
- Maintains composure when schedules or priorities suddenly change.
- Is comfortable interacting professionally with executives, clients, business partners, vendors, and guests.
- Understands that confidentiality and discretion are fundamental to the position.
- Enjoys creating order, organization, and consistency.
- Is comfortable supporting established executives and adapting to their individual working styles.
We value someone who views executive support as a professional discipline and career, not simply a collection of administrative tasks.
Compensation
MWG Enterprises is prepared to offer an annual salary of:
$60,000–$75,000
Final compensation will be based on the candidate's experience, qualifications, and demonstrated ability to provide high-level executive support.
Work Schedule & Location
This is a full-time, on-site position at our Fort Worth, Texas location.
The standard schedule is:
Monday–Friday
8:00 AM–4:00 PM
The Executive Assistant should be available for reasonable schedule coordination outside these hours when necessary based upon executive travel, meetings, events, or changing business requirements.
This is not a remote position.
Why MWG Enterprises?
This role provides the opportunity to work directly with an experienced executive leadership team and become a trusted part of the day-to-day operation of MWG Enterprises.
We are looking for someone who wants to establish a long-term professional relationship with the organization, understands the value of exceptional executive support, and takes personal pride in ensuring that the people they support are organized, prepared, and able to operate effectively.
For the right individual, this is an opportunity to become a trusted and valued member of the executive team with significant responsibility and exposure to a wide range of business activities.
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
