Top 222 Office administrator Jobs in Calabasas Ca

Office Administrator/Design Coordinator
Coastal Aquatic Creations —Calabasas, CA
- $65,000 a year
- Full-time
- Mid-level
- Office
- In-person
- 401(k)
- Paid time off
Quick Apply
1d
Office Administrator
UCLA —Los Angeles, CA
- $30.36 - $43.49 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
1d
Office Manager / Executive Assistant
MVP Builders —Woodland Hills, CA
- Microsoft Outlook
- Research
- Mid-level
Front Office Administrator
MAURY ABRAMS LLC —Calabasas, CA
- $25 - $28 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- On-the-job training
Quick Apply
Assistant Office Administrator
Psyche Registry Services Llc —Woodland Hills, CA
- $21 an hour
- Full-time
- Google Workspace
- HIPAA
- Office
- Paid holidays
- Paid time off
Quick Apply
Administrative Officer
UCLA Health —Los Angeles, CA
- $83,624.40 - $127,263.60 a year
- Mid-level
- Office
- 3 years
Personal Injury Firm Operations Manager
Anand Desai Law Firm —Glendale, CA
- $71,000 - $150,000 an hour
- Full-time
- Customer service
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Techzam Computer Systems Inc —Camarillo, CA
- $19 - $20 an hour
- 8 hour shift
- Background check
- Spanish
- Microsoft Excel
- Health insurance
Quick Apply
Sales Office Manager
Forest Lawn —Granada Hills, CA
- $75,000 - $91,000 a year
- Full-time
- Bilingual
- Microsoft Outlook
- Customer service
Business Office Director- Payroll AP/AR required
Oakmont Senior Living —Westlake Village, CA
- $33 - $35 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
14d
Physical Therapy Office Manager
Evolution Physical Therapy —Westlake Village, CA
- $25 - $27 an hour
- Full-time
- Medical office experience
- Mid-level
- Team management
- Health insurance
- Dental insurance
Quick Apply
Paralegal - Office Manager
Robert Half —Los Angeles, CA
- $100,000 - $140,000 a year
- Email
- Microsoft Outlook
- Mid-level
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
5d
Director of Law Office Administration (250K+) - Century City
Career Developers —Los Angeles, CA
- $250,000 a year
- Hybrid work
- Administrative experience
- Analysis skills
- Bachelor's degree
Quick Apply
3d
Office Administrator
IM AIR CONDITIONING, INC. —Tarzana, CA
- $20 - $25 an hour
- Google Workspace
- Computer literacy
- No experience needed
- Flexible schedule
Quick Apply
Office Manager/Patient Care Coordinator
Aluma Medical Aesthetics —Woodland Hills, CA
- $25 - $27 an hour
- Part-time
- Mid-level
- Organizational skills
- Cleaning
- Employee discount
Quick Apply
6d
Part-Time Office Coordinator
Guardian News & Media —Los Angeles, CA
- $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Office Administrator
RSM - Russian School of Mathematics —Encino, CA
- $22 - $30 an hour
- Part-time
- Microsoft Word
- 1 year
- Associate's degree
- Health insurance
- Dental insurance
Quick Apply
Manager, Administration & Workplace Operations
Cineverse —Los Angeles, CA
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Office
- Microsoft Office
- Administrative experience
Quick Apply
Office Coordinator, University Events
Pepperdine University —Malibu, CA
- $22.06 - $24.51 an hour
- Full-time
- High school diploma or GED
- University
- Bachelor's degree
Office Administrator for Construction Company
Aurora Construction —Los Angeles, CA
- $3,800 - $5,000 a month
- Full-time
- Google Workspace
- Office
- QuickBooks
- Paid time off
Quick Apply
4d

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Office Administrator/Design Coordinator

Coastal Aquatic Creations
Calabasas, CA

Quick Apply

Job Details

Full-time
$65,000 a year
1 day ago

Benefits

401(k)
Paid time off

Qualifications

Interpersonal skills
Executive administrative support
Attention to detail
Client services
Time management

Full Job Description

Coastal Aquatic Creations specializes in building luxurious custom pools that embody the Southern California lifestyle. The company is committed to delivering high-quality projects with a strong focus on integrity and craftsmanship. With an experienced and dependable team, potential team members can expect to join a company that values professionalism, accountability, and customer satisfaction.

Office Administrator / Design Coordinator

We are seeking a highly organized, proactive, and personable Office Administrator / Design Coordinator to support daily operations and ensure the smooth functioning of our Calabasas office. This individual will serve as the first point of contact for Coastal Aquatic Creations, creating a warm, polished, and professional experience for our clients, vendors, and team.

In this key role, you will serve as the central point of coordination for client communication, scheduling, administrative responsibilities, design selections, and overall office efficiency. You will answer incoming phone calls and emails, manage client communications, schedule client appointments and job-site meetings, coordinate with leadership and field personnel, and ensure that communication flows efficiently between clients and our team.

This position also includes an important design component. You will meet directly with clients and guide them through the pool-building process as they select finishes and materials for their projects. The ideal candidate is professional, personable, highly organized, detail-oriented, design-minded, and comfortable communicating with clients throughout various stages of a construction project.

Key Responsibilities

Client Communication & Scheduling

Serve as the first point of contact for all client communications, providing a professional, responsive, and welcoming experience
Answer and manage incoming phone calls, emails, and general inquiries
Respond to client questions and appropriately direct technical or project-specific matters to the appropriate team member
Coordinate and schedule job-site meetings, client appointments, design meetings, and other project-related appointments
Manage company and leadership calendars and assist with day-to-day scheduling
Confirm appointments and job-site meetings and communicate scheduling changes to clients and team members
Maintain consistent client follow-up and ensure inquiries and requests are addressed promptly
Coordinate communication between clients, leadership, project managers, field personnel, vendors, and other members of the team
Communicate with clients regarding scheduling, finish selections, meetings, project coordination, and next steps
Maintain organized records of client communications, appointments, selections, and outstanding action items
Proactively follow up on outstanding items to help keep projects moving efficiently

Design & Client Selections

Meet with clients and guide them through the process of selecting pool finishes and materials
Assist clients with coordinating selections such as tile, coping, interior pool finishes, and other design elements
Provide a polished and organized selection experience while helping clients understand available options
Coordinate selections and decisions with vendors, leadership, and project personnel
Maintain accurate documentation of approved client selections
Request samples, pricing, availability, and product information from vendors as needed
Follow up with clients regarding outstanding finish decisions to help maintain construction schedules
Order materials, schedule deliveries and follow up accordingly
Maintain an organized and professional selection/sample area within the office

Office Administration & Coordination

Manage daily office operations and maintain a clean, organized, and efficient work environment
Provide administrative support to company leadership and project teams
Maintain calendars, appointments, client records, project information, and office documentation
Assist with preparing correspondence, emails, documents, and other client-facing materials
Coordinate with vendors and subcontractors as needed
Track outstanding administrative and project-related items and follow through to completion
Maintain office supplies, materials, samples, and general organization
Assist with additional administrative and operational responsibilities as needed

Qualifications

Excellent verbal and written communication skills
Strong interpersonal skills and a professional, polished demeanor
Exceptional organizational and time-management abilities
Comfortable answering phones and communicating directly with clients throughout the workday
Ability to coordinate multiple schedules, appointments, and job-site meetings simultaneously
Strong attention to detail and ability to accurately document client decisions
Ability to prioritize and manage multiple responsibilities in a fast-paced environment
Proactive, dependable, resourceful, and able to work independently
Strong follow-through and ability to anticipate what needs to happen next
Comfortable working closely with company leadership, clients, vendors, and field personnel
An eye for design, color, materials, and finishes is highly desirable
Previous experience in office administration, client service, design coordination, construction, interior design, architecture, or a related field is preferred

Ideal Candidate

The ideal candidate is someone who genuinely enjoys working with people and takes pride in being the person who keeps communication, scheduling, and organization moving forward. You should be comfortable being the first person a client speaks with when they call our office and confident communicating professionally with clients throughout their project.

We are looking for someone who is warm and personable while also being highly organized, accountable, and detail-oriented. You should be able to transition comfortably between answering a client call, scheduling a job-site meeting, coordinating with our team, following up on an outstanding selection, and sitting down with a client to help guide them through design decisions.

This is an important client-facing position within our company and is ideal for someone who enjoys a combination of administration, communication, coordination, and design.

Pay: $65,000.00 per year

Benefits:

401(k)
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in calabasas ca

Office Administrator/Design Coordinator

Office Administrator

Office Manager / Executive Assistant

Front Office Administrator

Assistant Office Administrator

Administrative Officer

Personal Injury Firm Operations Manager

Office Administrator

Sales Office Manager

Business Office Director- Payroll AP/AR required

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Paralegal - Office Manager

Director of Law Office Administration (250K+) - Century City

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Office Manager/Patient Care Coordinator

Part-Time Office Coordinator

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Office Coordinator, University Events

Office Administrator for Construction Company

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