POSITION PURPOSE
The Director of Sales & Marketing is responsible for proactively soliciting appropriate business opportunities through a combination of tele-prospecting and direct sales to achieve personal and hotel revenue goals. Responsible to learn how to support the property and drive customer loyalty by delivering service excellence throughout each customer experience.
ESSENTIAL RESPONSIBILITIES
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Enthusiastically and proactively sell the propertys concept to group, corporate and leisure prospects in a way that best illustrates the identity of the brand as innovative and new.
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Prospect and qualify all lead sources through cold calls, tele-prospecting, and networking to generate new opportunities.
- Ensure individual and team sales and catering goals are met or exceeded.
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Manage preferred corporate, wholesale, leisure transient, and group accounts that meet or exceed hotel revenue goals
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Negotiate contracts ensuring that all pertinent aspects of solicitation and closing are complete and documented
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Actively pursue new clients through creative/innovative sales techniques and aggressive prospecting
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Identify opportunities to upsell customer through food & beverage offerings, room upgrades, AV and lighting upgrades and spa faculties, if applicable
- Manage lead sources to ensure quantity and quality of leads
- Create customized Wedding Packages, Menus, and proposals, etc.
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Respond to all customer inquiries within 24 hours or sooner
- Maintain accurate CI/TY information on all bookings, specifically program details, client correspondence, traces and to-do lists
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Conduct unique site inspections that create a WOW experience for the customer
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Follow proper event management procedures for event execution to include but not limited to BEO creation, F&B forecasting, resume communication, amenity/VIP designation and room block management
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Produce and distribute accurate banquet/catering event orders, timelines, diagrams, and resumes within timeframe set by hotel
- Coordinate, plans and implements wedding related marketing tactics and events
- Produce and distribute 10-day Events Schedule and BEO Packet, as well as Daily Events Schedule
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Preside over weekly 10-day BEO reading and daily 3-day BEO readings
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Drive strategies to develop long term business relationships and repeat business
- Attend tradeshows, make on-site field presentations, and outside sales calls to prospective clients
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Monitor sales activities/performance to ensure revenue goals meet or exceed established plan and accurately report variance/projections to management
- Participate in weekly strategy meetings and use Revenue Management resources to help make informed decisions and maximize revenue
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Ensure that the property is maximizing the use of all company, brand and local CVB programs
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Recruit the best possible sales team and reduce turnover through coaching, counseling, and training
- Provide support and coaching for team members to drive high levels of performance, job satisfaction, and personal growth.
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Develop and maintain positive relationships with peers, competitors and brand partners.
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Develop annual Group, Banquet, and Catering Operating Budget and Sales & Marketing plan in conjunction with the propertys executive team and executes marketing-related items
- Work with other hotel departments to successfully market amenities including spa, restaurant, lounge, and events (as applicable)
- Coordinate local advertising to promote hotels restaurant, lounge, spa, etc.
- Coordinate, plan and implement wedding related marketing tactics and events.
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Add creativity and trend insights into driving catering revenue via wedding packages, promotions and public relations.
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Work with corporate marketing team, vendors, and agencies.
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Represent hotel at various meetings and events in support of community and public relations.
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Use brand opportunities to drive revenue.
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Track and report on all sales activities for hotel.
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Track and report on all event planner surveys and feedback.
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Keep informed of industry news that affects the organization and shares information with team.
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Partners with Operations in providing a customer experience that exceeds the customers expectations.
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Effectively develop relationships within the community to strengthen and expand customer base for future sales opportunities.
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Be an active part of the property management team fostering and developing the desired Azul Hospitality culture.
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Stimulate a friendly, cheerful attitude in his/her conduct with other managers, guests, and fellow associates.
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Drive product quality and a unique guest experience at every opportunity.
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Ensure that all administrative procedures are in place and functioning effectively.
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Ensure a challenging and exciting environment to encourage full career development and personal growth
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Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
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Take corrective measures and actions to ensure highest possible profitability.
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Maximize revenues through pro-active action rather than re-active.
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Work as a member of the yield team to ensure maximum occupancy is achieved at the highest possible average rate via effective setting and monitoring of rate occupancy controls.
- Assist in revenue management, room inventory control, stay controls and distribution channels as needed.
- Advise the General Manager of all matters relating to Sales & Marketing.
- Attend weekly leadership meetings.
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Perform all accountabilities in a timely and efficient manner, following established company policy and projecting a favorable image of Azul Hospitality to achieve objectives.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:
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Assist with any guest inquiry.
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Follow all company and safety and security policies and procedures.
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Report maintenance problems, safety hazards, accidents, or injuries.
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Perform other reasonable job duties as requested by the General Manager.
PHYSICAL DEMANDS
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Environmental conditions are inside, a job is considered inside if staff spends approximately 75 percent or more of the time inside. Temperature is moderate and controlled by resort environmental systems.
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Must be able to sit at a desk for up to four (8) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
- Must be able to stand and exert well-paced mobility for up to four (4) hours in length.
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Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
- Must be able to exert well-paced ability in limited space and to reach other departments of the hotel on a timely basis.
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Must be able to lift up to 75 lbs. occasionally.
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Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally.
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Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
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Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
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Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
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Must be able to bend, stoop, squat and stretch to fulfill cleaning tasks occasionally.
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Requires manual dexterity to use and operate all necessary equipment.
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Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.
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Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
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Must be able to travel on occasion, as needed.
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Must be able to speak, read, write, and understand the primary language used in the workplace.
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Requires good communication skills, verbal, written and electronic.
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Considerable knowledge of complex mathematical calculations and computer programs.
- Must have excellent leadership capability and customer relations skills.
- Must be detail oriented with outstanding organizational and communication skills.
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Must possess intermediate computer skills.
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Must possess basic computational ability.
- Knowledge of computer programs, math skills as well as budgetary analysis capabilities required.
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Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.
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Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
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Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.
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Self-driven and able to work independently.
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Thorough knowledge of federal, state and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations, including, but not limited to the following statutes and their state and local analogues (where applicable): Title VII, ADEA, Equal Pay Act, Pregnancy Discrimination Act, FLSA, ADA, OSHA, FMLA, and NLRA.
EDUCATION
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High school or equivalent education required.
- Bachelors Degree and/or equivalent level of education preferred.
EXPERIENCE
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2 to 3 years Sales & Marketing experience in the hospitality industry required.
LICENSES OR CERTIFICATIONS
Ability to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.
EXEMPT POSITION
Exempt Staff Members are not covered by the overtime provisions and do not receive overtime pay. Exempt Staff members are paid a fixed salary that is intended to cover all the compensation to which they are entitled.
GROOMING
All Staff Members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.
ATTENDANCE
Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.
