Top 103 Records management Jobs in California

Records Management Assistant
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
2d
Document Management Specialist
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
2d
Records Management Specialist / Senior Records Management Specialist
Mesa Water District —Costa Mesa, CA
- $12,000 a month
- Full-time
- Background check
- Writing skills
- English
- Disability insurance
- Dental insurance
Regional Medical Records
PACS —Los Angeles, CA
- $75,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
Director, Admissions and Records
San Diego Community College District —San Diego, CA
- $9,456.53 - $15,403.70 a month
- Overtime
- Office
- 3 years
- University
- Health insurance
- Dental insurance
Records Information Manager IV
Contact Government Services, LLC —Los Angeles, CA
- $65,000 - $85,000 a year
- Full-time
- 7 years
- Office
- Senior level
- Health insurance
- Dental insurance
Quick Apply
Records Management Assistant
Life Church Victorvillle —Victorville, CA
- $42,000 - $58,000 a year
- Full-time
- Remote
- High school diploma or GED
- Organizational skills
- 1 year
- Paid time off
- Retirement plan
10d
Document Services Unit Manager
The Metropolitan Water District of Southern California —Los Angeles, CA
- $176,197 - $230,381 a year
- 8 hour shift
- Hybrid work
- Office
- Supervising experience
- US work authorization
- Health insurance
- Dental insurance
8d
Records Management Specialist II
Contact Government Services, LLC —Los Angeles, CA
- $45,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Windows
- Health insurance
- Dental insurance
Quick Apply
Records Management Specialist / Senior Records Management Specialist
Mesa Water District (Mesa Water) —Placentia, CA
- $43.65 - $69.78 an hour
- Full-time
- Background check
- Customer service
- Writing skills
WFH Records & Mail Coordinator
Qureos Inc —Patterson, CA
- Remote
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Paid holidays
- Dental insurance
1d
Medical Records Specialist-PACE
Loma Linda University Health —Redlands, CA
- $25.00 - $27.17 an hour
- Full-time
- Microsoft Outlook
- HIPAA
- English
Program Manager, Admissions & Records
Kern Community College District —Bakersfield, CA
- $86,720.50 - $122,533.80 a year
- Online Application
- Public speaking
- English
- Mid-level
- Health insurance
Information Governance & Records Specialist
Eisner, LLP —Beverly Hills, CA
- Mid-level
- 3 years
- High school diploma or GED
Quick Apply
Records Supervisor
City of Roseville, CA —Roseville, CA
- $33.21 - $46.73 an hour
- Full-time
- Background check
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
2d
Document Controls Manager
Jaquith Consulting Group Inc —Sacramento, CA
- $113,900.80 - $180,000.00 a year
- Full-time
- 11+ years
- Office
- Master's degree
- Profit sharing
- Paid holidays
Quick Apply
Police Records Clerk (Female Only)
CITY OF BUENA PARK, CA —Buena Park, CA
- $54,121.60 - $69,118.40 a year
- Overtime
- Writing skills
- Office
- Residential
- Disability insurance
- Dental insurance
District Data Support Analyst
Foundation for California Community Colleges —California
- $75,000 - $80,000 a year
- Full-time
- School experience
- Salesforce
- Research
- AD&D insurance
- Paid holidays
RESEARCH DATA SPECIALIST III
State Water Resources Control Board —Sacramento County, CA
- $8,392 - $10,505 a month
- Full-time
- Hybrid work
- Office
- SQL
- Analysis skills
- Health insurance
9d
S.N.F. Health Information Management Specialist - Medical Records - 01
St. Rose Hospital —Hayward, CA
- $29.17 - $39.20 an hour
- Part-time
- Skilled nursing facility
- Mid-level
- Experience equivalent to degree accepted

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Records Management Assistant

KMRG, LLC
Alameda, CA

Apply Now

Job Details

Full-time
$48.62 - $53.71 an hour
2 days ago

Qualifications

Microsoft Outlook
Spreadsheets
Zoom
Visio
High school diploma or GED
Video conferencing software
Microsoft Teams
SharePoint
Document viewing software
Webex
Video conferences (communication methods)
Adobe Acrobat
Video conferencing systems operation

Full Job Description

Title: Records Management Assistant
Location: Alameda, CA 94502
Schedule: Full-time, onsite Monday-Friday
Salary: $48.62 - $53.71

We are seeking a Records Management Assistant to support the U.S. Food and Drug Administration (FDA) at the San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA. Your scope of work will include supporting FDA laboratory operations through administrative, document management, records management, and related support services.

This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.

Apply today!

RESPONSIBILITIES
Document Scanning & Upload Support

Prepare laboratory records and analytical worksheet packages for scanning and conversion
Scan and convert documents into searchable OCR format
Process oversized materials through photocopying or digital photography, as required
Use Adobe Acrobat or equivalent tools to optimize PDF files and reduce file size
Review scanned images for quality, completeness, order, and readability
Upload analytical worksheet packages into LIMS or other designated Government systems
Send document upload notifications to appropriate Government personnel
Store, organize, and maintain electronic files in Government-designated repositories
Search, retrieve, compress, back up, and organize electronic files as needed

Records Management

Organize, box, label, index, and store hardcopy laboratory records
Maintain accurate inventories of electronic and hardcopy records
Barcode records and storage boxes using Government-provided procedures and systems
Retrieve archived hardcopy records when requested by FDA personnel
Move records to designated onsite or offsite storage locations as needed
Routinely lift, move, and handle records boxes weighing up to approximately 15 lbs.
Follow FDA records management procedures, naming conventions, and retention requirements

Records Destruction Support

Support records destruction in accordance with FDA records retention requirements
Perform or coordinate onsite shredding/destruction using Government-provided equipment or services
Ensure records destruction is witnessed by designated Government personnel when required
Maintain accurate records of documents destroyed
Provide destruction records to Government personnel upon request

Administrative Support

Provide administrative support for laboratory operations and document management activities
Schedule internal and external meetings using Microsoft Outlook, WebEx, Teams, Zoom, or similar tools
Attend meetings, record attendance, capture action items, and prepare meeting minutes and agendas
Assist with document preparation using Microsoft Word, Excel, PowerPoint, Project, Visio, and SharePoint
Support timekeeping, budget tracking, travel estimates, and administrative tracking activities
Receive, sort, prioritize, track, and distribute laboratory mail and documents
Enter data into laboratory databases and Government systems
Maintain and organize laboratory libraries, files, and document repositories
Track equipment, supply, chemical, and reagent inventory information
Coordinate purchasing planning, execution, and document management support
Retrieve supplies, reagents, and chemicals from shipping/receiving areas and deliver them to appropriate lab components
Assist with visitor planning, vendor coordination, and other laboratory administrative needs

Training & Compliance

Complete required FDA security, privacy, records management, LIMS, and QMiS training
Fulfill driver/fleet training requirements if required to operate Government vehicles
Follow FDA security, privacy, confidentiality, records management, and facility access requirements
Sign required FDA confidentiality, non-disclosure, and system access documents
Protect non-public Government information and follow all applicable Government procedures
Perform related lab document management, records control, scanning, data entry, inventory, and administrative duties

REQUIRED BACKGROUND

High School Diploma
Must be proficient with Adobe tools, Microsoft Word, Excel, and PowerPoint
Knowledge of SharePoint, Microsoft Outlook, and WebEx

PREFERRED BACKGROUND

Administrative support experience
Records management, document management, or document control experience
Scanning, filing, indexing, or data entry experience
Experience maintaining records, logs, inventories, or tracking spreadsheets
Experience supporting federal, laboratory, healthcare, records, or regulated office environments

LOCATION

Alameda, CA 94502

TRAVEL

Local travel may be required to move or retrieve records from designated onsite or offsite storage locations

WORK HOURS

Monday–Friday, 40 hours per week

TELEWORK

CLEARANCE

U.S. citizenship required as it supports the U.S. federal government

CLIENT

U.S. Food and Drug Administration (FDA),

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

******************

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Refine Your Search

records management jobs in california

Records Management Assistant

Document Management Specialist

Records Management Specialist / Senior Records Management Specialist

Regional Medical Records

Director, Admissions and Records

Records Information Manager IV

Records Management Assistant

Document Services Unit Manager

Records Management Specialist II

Records Management Specialist / Senior Records Management Specialist

WFH Records & Mail Coordinator

Medical Records Specialist-PACE

Program Manager, Admissions & Records

Information Governance & Records Specialist

Records Supervisor

Document Controls Manager

Police Records Clerk (Female Only)

District Data Support Analyst

RESEARCH DATA SPECIALIST III

S.N.F. Health Information Management Specialist - Medical Records - 01

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