Top 110 Administrative associate Jobs in Cambridge, Ma

Facilities Associate – Integrated Facilities Management (IFM)
Flexim US Corporation —Boston, MA
- $19 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
3d
Administrative Assistant (Client Service Associate)
METRO Financial Strategies —Chelmsford, MA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant (Client Service Associate)
METRO Financial Strategies —Chelmsford, MA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Health insurance
Quick Apply
Healthcare Associates Part-time Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Part-time
- Microsoft Outlook
- Hospital
- Data analysis skills
12d
Data Entry Associate
Nichols Road Advisors —Boston, MA
- $52,102.18 - $62,746.71 a year
- Full-time
- Entry level
- Time management
- 401(k)
- Paid time off
Quick Apply
2d
Administrative Coordinator Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
1d
Administrative Associate
Beth Israel Lahey Health —Boston, MA
- $22.71 - $30.57 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Data analysis skills
11d
Office Services Associate
Opensity Solutions —Boston, MA
- Up to $30 an hour
- Full-time
- Office
- Entry level
- Health insurance
- Dental insurance
Quick Apply
1d
Operations Associate & Receptionist
Visterra —Waltham, MA
- $30 - $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
Quick Apply
Administrative Associate III- hybrid
Boston Children's Hospital —Boston, MA
- $20.63 - $31.46 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
1d
Float Front Office Associate
RAYUS Radiology —Woburn, MA
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Mileage reimbursement
- Paid holidays
Quick Apply
Front Office Associate
RAYUS Radiology —Dedham, MA
- Temporary
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Administrative & Operations Associate – Financial Services
The Bulfinch Group —Needham Heights, MA
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Host / Front Desk Associate - MiniLuxe Brookline
Miniluxe Brookline —Brookline, MA
- From $17 an hour
- Part-time
- US work authorization
- Organizational skills
- In-person
- Paid time off
- Employee discount
Quick Apply
Client Service Administrative Associate
RWA Wealth Partners LLC —Newton, MA
- $50,000 - $60,000 a year
- Full-time
- Office
- Bachelor's degree
- Organizational skills
- Health insurance
- Dental insurance
Administrative Associate, Emergency Room, Per Diem
Beth Israel Lahey Health —Winchester, MA
- $19.50 - $26.24 an hour
- Call employer
- Customer service
- Computer literacy
- English
Business Operations Associate
StemWave —Boston, MA
- $70,000 - $120,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
9d
Administrative Associate, Emergency Room, Per Diem Nights
Beth Israel Lahey Health —Winchester, MA
- $19.50 - $26.24 an hour
- Call employer
- Customer service
- Computer literacy
- English
Front Desk Associate
Miniluxe Inc —Boston, MA
- Part-time
- Computer skills
- Ability to stand for extended periods
- Ability to lift 25 pounds
- Health insurance
- Dental insurance
Quick Apply
Administrative Associate, Pain Clinic – per diem
Beth Israel Lahey Health —Winchester, MA
- $19.50 - $26.24 an hour
- Call employer
- Inventory management
- Computer literacy
- English
1d

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administrative associate jobs near cambridge, ma

Facilities Associate – Integrated Facilities Management (IFM)

Flexim US Corporation -
Boston, MA

Quick Apply

Job Details

Full-time
$19 - $22 an hour
3 days ago

Qualifications

Vendor relationship building
Customer communication
High school diploma or GED

Full Job Description

About the Role

We are seeking a hands-on, customer-focused Facilities Associate to support day-to-day operations at a client site in the Boston Metro area. This role sits at the intersection of hospitality and facilities management — you'll be the friendly face greeting employees and visitors at the front desk, the go-to person ensuring meetings and office events run smoothly, and the behind-the-scenes support keeping the workplace stocked, functional, and well-maintained. You'll also serve as a key point of contact for third-party vendors and suppliers who support site operations.

This is an ideal role for someone who thrives in a fast-paced, people-first environment and takes pride in delivering a five-star workplace experience while staying comfortable rolling up their sleeves for hands-on facilities tasks.

Key Responsibilities

Customer Service & Front Desk Coverage

Serve as the first point of contact for employees, visitors, and guests at the front desk/reception area
Greet and check in visitors, issue badges, and ensure a professional, welcoming experience
Answer phones, respond to workplace inquiries, and direct requests to the appropriate teams
Maintain a polished, professional presence representing both the client and the IFM team

Office Event & Meeting Support

Provide hands-on support for internal meetings and office events, including room setup/breakdown, A/V assistance, and catering coordination
Partner with employees and event organizers to ensure meeting spaces are ready, stocked, and functioning properly
Troubleshoot basic technology or room issues during events and escalate as needed

Maintenance & Workplace Support

Perform daily rounds of break rooms, pantries, and common areas; restock snacks, beverages, and supplies
Monitor the general condition of the workplace and report maintenance issues or repair needs
Support light facilities tasks such as furniture adjustments, signage placement, and supply organization
Ensure conference rooms, common areas, and workstations are clean, organized, and presentable

Vendor & Supplier Coordination

Serve as an on-site liaison for third-party vendors and suppliers (janitorial, catering, maintenance, security, etc.)
Coordinate vendor access, schedules, and deliveries in line with site protocols
Monitor vendor performance and communicate service issues to the Facilities Manager
Support vendor check-in/check-out processes and maintain accurate service logs

What We're Looking For

1–3+ years of experience in facilities, hospitality, front desk/reception, office administration, or customer service
A hands-on, "no task too small" attitude with a willingness to pitch in wherever needed
Strong interpersonal and communication skills; comfortable interacting with employees, visitors, and vendors alike
Ability to multi-task and prioritize in a dynamic, fast-paced office environment
Basic understanding of workplace operations, building systems, or vendor management is a plus
Proficiency with Microsoft Office (Outlook, Teams, Excel) and comfort learning facilities/ticketing software
Reliable, punctual, and professional demeanor
Ability to stand, walk, and lift light items (up to 25 lbs) as needed throughout the day

Preferred Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree a plus
Prior experience supporting a corporate office, IFM provider, or client-facing facilities role
Experience coordinating with third-party vendors/suppliers

Why Join Us

Opportunity to grow within a global Integrated Facilities Management organization
Collaborative, team-oriented site culture
Exposure to both hospitality/customer service and core facilities operations
Competitive pay and benefits package

Schedule: [Monday–Friday, 8:00 AM – 5:00 PM] Compensation: $19.00 – $22.00 per hour

Flexim is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $19.00 - $22.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrative associate jobs in cambridge, ma

Facilities Associate – Integrated Facilities Management (IFM)

Administrative Assistant (Client Service Associate)

Administrative Assistant (Client Service Associate)

Healthcare Associates Part-time Administrative Associate

Data Entry Associate

Administrative Coordinator Office of Associate Dean of Research

Administrative Associate

Office Services Associate

Operations Associate & Receptionist

Administrative Associate III- hybrid

Float Front Office Associate

Front Office Associate

Administrative & Operations Associate – Financial Services

Host / Front Desk Associate - MiniLuxe Brookline

Client Service Administrative Associate

Administrative Associate, Emergency Room, Per Diem

Business Operations Associate

Administrative Associate, Emergency Room, Per Diem Nights

Front Desk Associate

Administrative Associate, Pain Clinic – per diem

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