Top 121 Facilities planning specialist Jobs in Cambridge, Ma

Maintenance Onboarding Specialist
Beacon Communities LLC —Boston, MA
- $105,000 - $110,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Health savings account
- Paid holidays
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Specialist, Facilities Management
Moderna, Inc. —Norwood, MA
- $74,000 - $118,400 a year
- Full-time
- Office
- Analysis skills
- Continuous improvement
- Health insurance
- Paid time off
Administrative Specialist
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Multiple hires
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Data analysis skills
- Health insurance
- Dental insurance
Asset Management Specialist
Renovo Solutions —Lexington, MA
- $75,000 - $85,000 a year
- Full-time
- Customer service
- Mid-level
- 3 years
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Temporary Administrative Specialist- MIE
Northeastern University —Boston, MA
- $30 an hour
- Full-time
- School experience
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Mission Support Specialist (Logistics)
U.S. Customs and Border Protection —Boston, MA
- $84,579 - $131,790 a year
- Online Application
- Remote
- Microsoft Outlook
- Psychiatry
- Writing skills
- Paid holidays
- Health insurance
4d
Peer Specialist (Mental Health Services)
Vinfen —Allston, MA
- $23.91 an hour
- Full-time
- Background check
- Clean driving record
- Psychiatry
- Paid training
- Referral program
Quick Apply
Occupational Health & Safety Specialist
Keolis Commuter Services —Somerville, MA
- $95,000 - $103,500 a year
- On call
- Microsoft Word
- Background check
- Microsoft Excel
- Disability insurance
- Health insurance
Quick Apply
22h
Discharge Planning Specialist, Full Time
Boston Medical Center —Boston, MA
- $22.84 - $31.97 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Hospital
- Health insurance
- Dental insurance
9d
Professional Development Coordinator (Legal Education)
Cooley LLP —Boston, MA
- $30.50 - $45.00 an hour
- Overtime
- Mid-level
- Bachelor's degree
- Children
- Commuter assistance
- Health savings account
Order and Inventory Management Specialist (SY26-27)
Boston Public Schools —Boston, MA
- Up to $94,353 a year
- Full-time
- Mid-level
- Finance
- Analysis skills
Senior Administrative Specialist - Cell Manipulation Core Facility
Dana-Farber Cancer Institute —Boston, MA
- $63,320 - $75,940 a year
- Full-time
- 5 years
- Mid-level
- Office
Research Administration Specialist, IS-1101-12
Smithsonian Astrophysical Observatory —Cambridge, MA
- $101,375 - $131,790 a year
- Full-time
- Background check
- Office
- Microsoft Office
- Commuter assistance
- AD&D insurance
Pricing Specialist, Energy SMB
Mantis Innovation —Burlington, MA
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Office
- Finance
- Bachelor's degree
- Paid parental leave
- Health savings account
Quick Apply
Specialist Regulatory Compliance Environmental
American Tower —Woburn, MA
- Hybrid work
- Mid-level
- 3 years
- Bachelor's degree
- Employee stock purchase plan
- Paid holidays
Program Specialist, Student Engagement & Leadership
Brandeis University —Waltham, MA
- $53,200 - $61,700 a year
- Full-time
- Mid-level
- Master's degree
- University
- Free parking
- Health insurance
Facilities Operations Specialist
Symbotic LLC —Wilmington, MA
- $29.81 - $41.25 an hour
- Full-time
- PMP
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Facilities Specialist
EMCOR Facilities Services, Inc. —Waltham, MA
- $29.00 - $31.58 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Senior Strategic Communications Specialist
BLN24 —Natick, MA
- Full-time
- Quality control
- Travel
- In-person
- Dental insurance
- Vision insurance
Environmental Compliance Specialist
Mabbett & Associates, Inc. —Stoneham, MA
- $50,000 - $63,000 a year
- Online Application
- Mid-level
- Ability to climb stairs
- Ability to lift 50 pounds
- Profit sharing
- Disability insurance

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Maintenance Onboarding Specialist

Beacon Communities LLC -
Boston, MA

Quick Apply

Job Details

Full-time
$105,000 - $110,000 a year

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Flextime
Employee assistance program
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Confidential information handling
High school diploma or GED
Schedule management
Driver's License
Records management
Facilities maintenance

Full Job Description

Maintenance Onboarding Specialist, Boston Corporate Office - Boston, MA
General Statement of Duties: Supports the onboarding, orientation, and initial training of maintenance and facilities team members across assigned properties. This role helps ensure a consistent, safe, and effective new hire experience by reinforcing Beacon policies, service standards, and operational procedures.
Key Responsibilities: Coordinates onboarding activities for maintenance and facilities new hires, including orientation, systems training, safety instruction, job shadowing, skills assessment and early follow-up. Partners with Regional Maintenance Directors, Property Managers, and internal team members to support training consistency, onboarding completion, and operational readiness across the portfolio.
Supervision Received: Reports directly to the Director of Facilities or other designated Facilities Management leadership representative.
Supervision Exercised: This position does not typically supervise staff directly but may provide onboarding guidance and training support to new hires and assigned team members.
FLSA Status: Exempt
Essential Functions of the Position: (The essential functions listed below represent a range of duties that may be assigned. Not all positions will include every function listed.)

Coordinate onboarding schedules for maintenance and facilities new hires, including orientation, job shadowing, systems training, and follow-up.
Deliver training on Beacon policies, maintenance procedures, resident service expectations, workplace conduct, and safety practices.
Introduce new hires to Yardi, work order processes, inventory procedures, communication tools, and reporting expectations.
Track completion of onboarding documentation, certifications, acknowledgements, and training records in accordance with company standards.
Partner with Regional Maintenance Directors, Property Managers, and site teams to assess new hire readiness and reinforce standardized maintenance practices.
Conduct property and facility tours so new hires understand site layouts, critical systems, emergency procedures, and safe work practices.
Support skills training related to preventive maintenance, unit turns, inspection readiness, and resident service standards.
Reinforce compliance with OSHA-related safety expectations, The Injury and Illness Prevention Plan, PPE requirements, hazardous materials handling procedures, and lockout/tagout practices, as assigned.
Maintain onboarding checklists, training materials, and reference tools and recommend updates to improve consistency and effectiveness.
Monitor onboarding progress during the first weeks of employment and communicate updates, concerns, and recommendations to leadership.
Support internal audits, safety reviews, REAC/NSPIRE readiness efforts, and operational assessments by keeping onboarding and training documentation current.
Partner with Human Resources, Operations, Safety, property leadership, and Beacon Service Center team members, as needed, to support onboarding across assigned properties.
Travel to assigned properties and training locations to deliver in-person onboarding, coaching, and follow-up support; overnight stays may be required.
Model Beacon values: Team Up, Shine Bright, Be Kind, Reach Higher, and Find Joy.

Minimum Qualifications:Education:

High school diploma or GED required.
Associate’s degree, vocational training, or coursework in facilities management, building systems, training, education, human resources, or a related field preferred.

Experience:

Three (3)+ years of experience in property maintenance, facilities operations, onboarding, property management support, or a related field.
Solid experience delivering training, coaching, or orientation programs preferred.
Experience with maintenance systems, work order processes, safety procedures, and multi-site property operations.

Qualifications and Skills:

Strong communication, presentation, and interpersonal skills.
Ability to manage onboarding schedules, maintain accurate records, and follow through on multiple priorities across assigned properties.
Working knowledge of building systems, maintenance terminology, resident service expectations, and workplace safety practices.
Proficiency with Microsoft Office; experience with Yardi or similar systems preferred.
Strong organizational, problem-solving, and follow-through skills.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to travel between properties and training locations, as needed.
Valid driver’s license required.

Physical Capabilities:

Ability to move about & around properties and training spaces; stand or walk for extended periods; climb stairs and/or ladders; occasionally bend, stoop, kneel, or reach; and lift up to 50 pounds, as needed.

Compensation: $105,000 - $110,000 annual salary
Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Company Overview:
Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.
At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.

Benefits Offered:
At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team.

As a regular, full time employee at Beacon you can expect:

Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
Retirement planning. We offer a 401k program with a company match.
100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!

Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.

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Refine Your Search

facilities planning specialist jobs in cambridge, ma

Maintenance Onboarding Specialist

Specialist, Facilities Management

Administrative Specialist

Asset Management Specialist

Temporary Administrative Specialist- MIE

Mission Support Specialist (Logistics)

Peer Specialist (Mental Health Services)

Occupational Health & Safety Specialist

Discharge Planning Specialist, Full Time

Professional Development Coordinator (Legal Education)

Order and Inventory Management Specialist (SY26-27)

Senior Administrative Specialist - Cell Manipulation Core Facility

Research Administration Specialist, IS-1101-12

Pricing Specialist, Energy SMB

Specialist Regulatory Compliance Environmental

Program Specialist, Student Engagement & Leadership

Facilities Operations Specialist

Facilities Specialist

Senior Strategic Communications Specialist

Environmental Compliance Specialist

I want to receive the latest job alert for facilities planning specialist in cambridge, ma

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