Applicants interested in this position can find additional information on the job responsibilities and duties for the Facilities Division here.
DEFINITION
Administrative Services Officers perform a wide variety of professional level administrative support duties involving budgets, policies, procedures, organization, planning, contracts, facilities, systems, equipment, supplies, personnel and special projects; perform related duties as assigned. The incumbent may be assigned to any administrative and/or operational area of the Sacramento Superior Court.
DISTINGUISHING CHARACTERISTICS
The Administrative Services Officer performs the full range and a wide variety of administrative support services. Specific duties of individual positions vary considerably, and analytical, budgetary, and fiscal duties may be a major or minor part of individual jobs depending on location and assignment. Incumbents generally are not responsible for line functions and do not perform line duties of the specific division or program to which they are assigned, but most positions require that the incumbent become knowledgeable in those areas to provide administrative support. Duties are performed in the Court’s administrative and/or operational divisions.
DEFINITION OF LEVELS
Administrative Services Officer is one class with two salary levels. The level at which appointments are made and when advancements occur are at the discretion of the appointing authority.
Administrative Services Officer (Level I) is the journey level in the Administrative Services Officer series. These are generalist level positions. Incumbents in these positions perform a wide variety of assignments, subject to close or general supervision, depending on assignment, and may receive work direction from an Administrative Services Officer (Level II).
The Administrative Services Officer (Level I) may provide work direction to one or more technical or clerical staff, or may provide work direction to subordinate administrative personnel, or may work independently. Emphasis of duties is on one or more administrative activities including assisting in preparation and monitoring of the division budget and other fiscal matters; policies and procedures; facilities management; systems; collections; grants development; equipment and supplies; personnel; and special projects. The range of activities is limited and duties are performed as part of an administrative team.
Administrative Services Officer (Level II) is the advanced journey level or specialist class in the Administrative Services Officer series. Incumbents report to a Director or designee. Incumbents in these positions perform a wide variety of assignments, representing the division independently within specific assignments, subject to general supervision, depending on assignment. Typical assignment is either as a team leader or specialist.
The Administrative Services Officer (Level II) may provide work direction to one or more technical or clerical staff, or may provide work direction to subordinate administrative personnel, or may work independently. Emphasis of duties is on several major administrative activities including assisting in preparation and monitoring of the division budget and other fiscal matters; policies and procedures; facilities management; systems; collections; grants development; equipment and supplies; personnel; and special projects.
Administrative Services Officer (Level I):
EITHER I
Experience: One (1) year of experience in a supervisory level class whose duties included personnel selection, counseling and discipline, budgeting and policy/procedure development, enforcement and interpretation.
OR II
Experience: One (1) year of professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources.
OR III
Experience: Two (2) years of progressively responsible experience, performing lead, budgetary, administrative, or personnel work or providing direct clerical or administrative support for judicial officers on a regular and consistent basis, which would have developed the knowledge and abilities required for this position.
OR IV
Education: A Bachelor’s Degree or higher from an accredited college or university in public administration, business or a closely related field.
Administrative Services Officer (Level II):
EITHER I
Experience: Two (2) years of experience in the class of Administrative Services Officer (Level I) in the Sacramento Superior Court or comparable class in government service.
OR II
Education: Bachelor’s degree from an accredited college or university in public administration, business or a closely related field.
-And-
Experience: Three (3) years of professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources.
Substitution: Two (2) years of additional professional administrative experience in one or more operational and/or administrative areas such as fiscal, budgets, accounting, cost analysis, auditing, contracts/purchasing, facilities and/or human resources may be substituted for the Bachelor’s degree.
OR III
Education: Bachelor’s degree from an accredited college or university in public administration, business or a closely related field.
-And-
Experience: Four (4) years of progressively responsible experience in a trial court or governmental agency performing work equivalent to a courtroom clerk, judicial assistant, deputy clerk IV or supervisor which would have developed the knowledge and abilities required for this position.
Substitution: Two (2) years of additional progressively responsible experience in a trial court or governmental agency performing work equivalent to a courtroom clerk, judicial assistant, deputy clerk IV or supervisor which would have developed the knowledge and abilities required for this position may be substituted for the Bachelor’s degree.
Knowledge of:
Public administration, organization and management; budget preparation and control; accounting; statistical methods; personnel; supervision; procedures and processes of Court budget preparation and maintenance; organizational and functional structure of the Court; local, State, and Federal laws, regulations and procedures affecting the Court; methods and techniques involved in conducting analytical studies of administrative and management practices, methods and procedures; legislative processes of the Court, County, State and Federal government; practical application of computers and peripheral equipment; inventory control and space management; contract negotiation, preparation and monitoring; basic word processing techniques; English grammar, punctuation, spelling and usage.
Ability to:
Perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; write logical, comprehensive, concise reports and correspondence; prepare effective presentations of conclusions and recommendations orally and in writing; establish and maintain effective and cooperative working relationships; acquire subject matter expertise in the functions and activities of the division or other assigned work unit, including applicable laws, rules, regulations, procedures and technical operations; use computer related peripheral equipment; prioritize work efficiently; work independently; prepare and analyze financial and statistical data; provide work direction to clerical and technical personnel and subordinate administrative staff; develop and train others in following procedures and instructions for administrative activities; effectively represent the division to other divisions, agencies and the public.
In addition to the above the Administrative Services Officer (Level II) must have the ability to perform duties independently under general, minimal supervision within specific assignments.
