Office Manager/Bookkeeper
Schneeberger Collective, a fast-growing architecture and interior design firm, is seeking an experienced Office Manager/Bookkeeper to play a vital role in the firm's expansion and to help establish an inclusive, innovative, and collaborative company culture. This full-time, in-office position works closely with the Director of Operations to support the company's strategic and business goals across daily operations, project administration, client experience, and financial administration using QuickBooks Online.
Why work with Schneeberger Collective? Founded by Leslie Schneeberger on Cape Cod in 2023, we specialize in working with discerning clients who value creativity, professionalism and experience, and we partner with others in the industry who share these values. We are female-founded and owned, and we believe that our client-focused mindset, core values and strength of our team are key to our success. Schneeberger Collective cultivates an inclusive, exciting, and rewarding work environment, where employees enjoy working together and with our clients. We pride ourselves on building true partnerships with our clients, colleagues, and community that help us deliver the highest-quality design.
Responsibilities include but are not limited to:
Office Management, Client Experience & Administrative Support
- Serve as the first point of contact, greeting clients and guests and overseeing daily opening, closing, and general office procedures
- Manage relationships with building management, vendors, and service providers; monitor office supplies, furniture, and equipment; coordinate maintenance and repairs
- Manage calendars and scheduling, meetings, and travel arrangements for the Director of Operations, President, and broader team
- Prepare correspondence and presentations, maintain organized filing systems, manage phone calls and mail, and support new employee onboarding
- Help plan team events, including lunch and learns
Project Administration & Marketing Support
- Support project intake, onboarding, and proposal requests, coordinating with project managers
- Coordinate project offboarding and closeout documentation
- Assist with proposal and project documents, marketing materials, and social media postings
Financial Management & Bookkeeping
- Manage the firm's bookkeeping using QuickBooks Online, under the direction of the Director of Operations, including accounts payable/receivable, invoicing, and monthly reconciliations
- Maintain accurate financial records and assist with monthly, quarterly, and annual financial reporting
HR & Payroll Administration
- Ensure accurate time submission for bi-weekly payroll processing and PEO provider; assist with benefits administration and recruitment coordination
- Help ensure compliance with federal, state, and local labor laws and regulations
Qualifications/Skills:
- Bachelor's degree in Business Administration, Accounting, Finance, or a related field
- Minimum of 5 years of experience in office management and administrative support, preferably within the architecture, design, or professional services industries
- Strong proficiency in QuickBooks Online and experience with bookkeeping and financial administration
- Excellent written and verbal communication skills, comfortable as the first point of contact for clients, vendors, and team members at all levels
- Exceptional organizational and time management skills, with strong attention to detail and the ability to manage competing priorities in a fast-paced environment
- Proficient with Office 365, calendar management, Zoom, and general office technologies and equipment
What We Offer:
- Competitive salary commensurate with experience
- Benefits package, including health insurance, dental insurance, vision insurance and 401(k)
- Comprehensive paid time off (PTO) benefits, which include vacation days, sick leave, and paid holidays
- Opportunities for professional development and career growth within a supportive and collaborative team environment
- The chance to make a significant impact in a rapidly growing, innovative firm that values creativity, excellence, and work-life balance
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
Work Location: In person
