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secretary jobs near capitol, mt

Estate Business Unit

Date Posted January 9, 2022

Capitol Commons

Responsibilities

Duties and Responsibilities

Act as the ambassador in communicating the Company’s image as a high-quality service provider to all clients, caller and visitors.
Answer all telephone calls and enquiries that come through the telephone switchboard system and direct them to the right personnel, department or extension.
Take messages from telephone callers whenever necessary or appropriate, pass on and/or follow up on such messages promptly and efficiently.
Greet and receive residents and visitors who have prior appointments with staff members, noting down their names and informing the relevant staff members of the clients’ arrival.
Manage the Company’s courier traffic, liaising between the courier agent and staff members in respect of incoming and outgoing documents/parcels.
Provide support assistance on a variety of office/administrative functions.
Extend ambassador role to promote a friendly and welcoming environment within the Office.
Ensure that the reception area are in impeccable condition.
Help promote all services of OPMI to all those whom you come in contact with.
On call in times of calamities that may cause disruption in operation such as but not limited to power/water interruptions and typhoons.
Carry out any other duties as directed by the corporate office

Requirements

Requirements/Qualifications:

A Bachelor's degree, any field
With at least 1 year of experience in customer service, particularly in the hospitality or real estate industry
With excellent communication, customer service, and people management skills