Top 24 Administrative assistant Jobs in Carbondale, Il

Executive Assistant to the Vice President of Client Services
Integritas Emergency Physician Services —Carbondale, IL
- $23.08 - $25.96 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- AD&D insurance
- Disability insurance
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Office Coordinator
Southern Illinois Healthcare —Carbondale, IL
- $17.18 - $25.77 an hour
- Full-time
- Hospital
- Mid-level
- Office
8d
Office Support Specialist
Man-Tra-Con Corporation —Carbondale, IL
- $17 - $18 an hour
- Full-time
- Spanish
- Inventory management
- English
- Paid holidays
- Disability insurance
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Administrative Assistant
WESTCARE ILLINOIS INC —Murphysboro, IL
- $15.00 - $16.82 an hour
- Full-time
- Background check
- Current TB test
- Writing skills
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Office Support
Treatment Alternatives for Stronger Communities —Marion, IL
- $36,500 - $38,000 a year
- Online Application
- Travel
- Reliable transportation
- 4 years
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Office Administrator- Continuous Post (2026)
Southern Illinois University Carbondale —Carbondale, IL
- $19.35 an hour
- Part-time
- Word processing
- System design
- Research
- AD&D insurance
- Disability insurance
Secretary Treasurer
Lakeside Water District —Carbondale, IL
- From $18 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
- Paid time off
Quick Apply
6d
Bookeeper/Administrative Assistant
New Science Homes —Johnston City, IL
- $20 - $23 an hour
- Full-time
- Customer service
- Research
- Mid-level
- Referral program
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Loan Operations Assistant
SouthernTrust Bank —Marion, IL
- $18 - $20 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Branch Office Administrator
Edward Jones —Anna, IL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Secretary
Pepsi MidAmerica —Marion, IL
- $17 - $19 an hour
- Full-time
- In person
- Office
- Administrative experience
- Communication skills
- Paid time off
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13d
Office Support Specialist
The Hunters Horn —Christopher, IL
- $16 - $18 an hour
- Full-time
- Google Workspace
- Inventory management
- Computer literacy
- Paid time off
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Accounts Payable Assistant
MARION EYE CENTERS LTD —Marion, IL
- $15.75 - $16.00 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Customer service
- Employee discount
- Opportunities for advancement
Quick Apply
7d
Commercial Loan Assistant
Legence Bank —Carbondale, IL
- From $18 an hour
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply

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Office Coordinator
Southern Illinois Healthcare —Carbondale, IL
Greets visitors, answers telephones, and relays messages to appropriate staff members. Responsible for providing administrative and clerical support essential…
$17.18 - $25.77 an hour
8d
Sales Administrative Coordinator
Aloha Pools and Spas of Union City and Jonesboro L —Marion, IL
Uses microsoft office for creating/editing documents, spreadsheets, data entry, and sending/receiving emails. Gathers information and verifies sales contracts.

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Administrative Assistant
LHH US —Columbus, OH
Answer incoming phone calls, route inquiries, and assist visitors in a professional manner. At least 2 years of previous administrative, office support,…
$20 - $24 an hour
Quick Apply
14d
Branch Office Administrator
Edward Jones —Westerville, OH
Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions.

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administrative assistant jobs near carbondale, il

Executive Assistant to the Vice President of Client Services

Integritas Emergency Physician Services -
Carbondale, IL

Quick Apply

Job Details

Full-time
$23.08 - $25.96 an hour

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

Teamwork
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Phone communication
Executive administrative support
Managing executive calendars
Phone etiquette
Cross-functional collaboration

Full Job Description

Job Title: Executive Assistant to the Director of Revenue Integrity and Client Services

Pay Range: $48,000 – $54,000 / annually / depending on life, work, and educational experience.

Location: Remote (occasional travel required)

Hours: Monday – Friday 8:00 AM – 5:00 PM

Job Type: Full-time

Benefits:

Health/Dental/Vision
401(k) / matching
Insurance: AD&D insurance, Disability insurance, Life insurance
Wellness: Employee assistance program, Vacation, PTO

_____________________________________________________________________________________

Are you the kind of person who anticipates the need before it’s spoken - and loves being the trusted right hand who makes everything run?

Integritas is a mission-driven healthcare staffing company rooted in integrity, growth, and genuine human connection. We’re looking for an Executive Assistant to serve as the strategic right hand to our Director of Revenue Integrity and Client Services — anticipating needs, removing friction, and creating space for our Director to lead at their highest level every day.

If you’re highly organized, discreet, and energized by being the person who keeps everything moving behind the scenes, we want to meet you!

What You’ll Do

Reporting directly to the Director of Revenue Integrity and Client Services, you’ll be a trusted partner and behind-the-scenes driver — owning executive-level communications, calendar and travel management, meeting preparation, document and project coordination, expense oversight, and recurring reporting. Beyond traditional administrative support, you’ll play an active role in business development, client relationships, team events, and leadership coordination.

Here’s a taste of your day-to-day:

Be the Director’s trusted right hand. Anticipate needs, stay two steps ahead, and operate with the discretion, judgment, and trust that define a true executive partner.
Own executive communications. Draft, refine, and distribute memos, leadership updates, and announcements - while safeguarding confidential information with the highest integrity.
Master the calendar. Take full ownership of the Director’s calendar — scheduling, protecting focus time, resolving conflicts before they surface, and aligning every day with the priorities that matter most.
Keep travel seamless. Book and manage flights, hotels, and itineraries end-to-end, build detailed travel briefs, and stay ahead of disruptions so the Director’s never has to worry about the details.
Set every meeting up for success. Prepare agendas and polished, on-brand materials, capture notes and action items, and drive follow-through with clear owners and deadlines.
Steward client relationships. Coordinate quarterly client and program meetings, deliver thoughtful follow-ups, and manage the gift-giving program that keeps partners feeling valued.
Oversee expenses and reporting. Complete and reconcile expense reports, monitor budget vs. actual, and turn PowerBI data into clear, leadership-ready insight.
Bring people together. Strengthen relationships and reflect Integritas standards from start to finish.

You’re more than an assistant — you’re a discreet, organized, and relational professional who brings calm, care, and integrity to every interaction.

You are:

Motivated, dependable, and trustworthy — people know they can count on you
Highly organized with a sharp eye for detail
Discreet and professional, with sound judgment around confidential matters
Emotionally intelligent and a natural relationship builder
Service-oriented, proactive, and resourceful — you solve problems before they grow
A confident communicator — written, verbal, and in person
Agile and calm under pressure, juggling many priorities at once

Experience and Skills Needed

Minimum of two years of experience as an Executive Assistant (three or more years preferred)
Healthcare experience, preferably in a hospital setting
Bachelor’s degree or higher
Working knowledge of Microsoft Office, particularly Outlook, Word, and Excel
Strong calendar, email, and project management skills
Excellent verbal and written communication and professional telephone etiquette
Able to work independently and coordinate collaboratively across departments

Why Integritas?

At Integritas, we don’t just talk about values, we live them. Our culture is built on integrity, healthy relationships, agility, and a commitment to growth. When you join our team, you’re joining a company that believes doing the right thing and doing great work go hand in hand.

Be the trusted partner to a senior leader and make a visible impact every day
Work alongside a collaborative, supportive leadership team that has your back
Grow your skills in a high-visibility role connected to the heart of our business
Help us strengthen the relationships and partnerships that drive healthcare staffing

Ready to bring your professionalism, initiative, and servant-hearted approach to a team that values all three?

Apply today and let’s grow together!

References and salary requirements are required to be considered.

Pay: $23.08 - $25.96 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Referral program
Retirement plan
Vision insurance

Work Location: Hybrid remote in Carbondale, IL 62901

Quick Apply

Refine Your Search

administrative assistant jobs in carbondale, il

Executive Assistant to the Vice President of Client Services

Office Coordinator

Office Support Specialist

Administrative Assistant

Office Support

Office Administrator- Continuous Post (2026)

Secretary Treasurer

Bookeeper/Administrative Assistant

Loan Operations Assistant

Branch Office Administrator

Secretary

Office Support Specialist

Accounts Payable Assistant

Commercial Loan Assistant

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