Top 139 Administrative coordinator Jobs in Carol Stream, Il

Medical Office Coordinator
Strong Spine Institute —Wheaton, IL
- $18 - $23 an hour
- Full-time
- Hybrid work
- Spanish
- HIPAA
- English
- Health insurance
Quick Apply
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Administrative Project Coordinator
Pepper Construction —Barrington, IL
- $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- High school diploma or GED
- Paid holidays
- Loan repayment program
Quick Apply
Administrative Coordinator
Best Brains Learning Center —Arlington Heights, IL
- $45,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
8h
Front Desk Coordinator II
Smile Doctors —Wheaton, IL
- $18.40 - $23.70 an hour
- Full-time
- Bilingual
- Dental office
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
10d
Intake and Office Coordinator - 2025742
World Relief —Carol Stream, IL
- $47,000 - $52,000 a year
- Full-time
- Hybrid work
- Spanish
- Microsoft Outlook
- HIPAA
- Employee discount
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
10d
Medical Receptionist-Office Coordinator
Integrated Respiratory Solutions —Carol Stream, IL
- From $20 an hour
- Full-time
- Microsoft Outlook
- US work authorization
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
3d
Reception Coordinator
Marsh McLennan Agency —Schaumburg, IL
- $44,800 - $83,400 a year
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Senior Administrative Coordinator for the Office of the President
Waubonsee Community College —Sugar Grove, IL
- $24.64 - $29.69 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Office Operations Coordinator
HSG Laser US —Addison, IL
- $60,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Coordinator
Hinsdale United Methodist Church —Hinsdale, IL
- $21 - $29 an hour
- Part-time
- Background check
- Mid-level
- Office
Quick Apply
2d
Administrative Coordinator- Logistics & Publications Support
Naylor LLC —Schaumburg, IL
- Full-time
- Ability to lift 50 pounds
- Entry level
Quick Apply
Executive Assistant & Operations Coordinator
Lily and Fox —Arlington Heights, IL
- $80,000 - $110,000 a year
- Full-time
- Office
- Recruiting
- Senior level
Quick Apply
14d
Human Resources/Office Coordinator
Amphenol HSIO —Schaumburg, IL
- $25 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Executive Assistant & People Coordinator- In-Person
Fellers Llc —Hanover Park, IL
- $23 - $25 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Support Coordinator
Fusion Academy —Evanston, IL
- $30 - $35 an hour
- Full-time
- Background check
- School experience
- Google Workspace
- Commuter assistance
- Paid holidays
Project Coordinator/Administration
Total Service Telecom —Elk Grove Village, IL
- Email
- Mid-level
- Administrative experience
- Computer skills
Office Coordinator
Roto-Rooter Services Company —Schaumburg, IL
- $22 - $25 an hour
- Background check
- Basic math
- Mid-level
- Profit sharing
- Paid training
Tax & Audit Administrative Coordinator
Lauterbach & Amen, LLP —Naperville, IL
- $55,000 - $60,000 a year
- Full-time
- Office
- QuickBooks
- Entry level
- Disability insurance
- Health insurance
Quick Apply

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Medical Office Coordinator

Strong Spine Institute
Wheaton, IL

Quick Apply

Job Details

Full-time
$18 - $23 an hour

Benefits

Health insurance

Qualifications

Financial forecasting
Debt collection
Electronic health records (EHR) management
Accounts receivable management
Expense management
Accounts payable management
Managing patient records

Full Job Description

OVERVIEW

We are a pain medicine practice with locations in Skokie, Aurora, and Arlington Heights. We are hiring a Medical Office Coordinator to support our growing operations. You own intake, scheduling, and front-office workflow. You ensure every patient moves through a smooth, organized, professional process from the first call onward.

WHAT YOU WILL DO

1. Intake and Scheduling Answer incoming calls from new and existing patients within the first ring or two Schedule new patient evaluations across all locations Schedule patient follow-up appointments Verify insurance and other patient information at intake Rebook no-shows and cancellations within 24 hours

2. Front Office Operations Greet patients on arrival, manage check-in flow Manage incoming and outgoing fax Maintain a clean, calm waiting area and exam room turnover

3. Patient Communication Set up automated appointment reminders and rescheduling notices in the EMR at the time of scheduling Respond to patient questions about upcoming appointments, what to bring, and what to expect Escalate questions to the office manager promptly Coordinate transportation and paperwork readiness

4. Workflow Coordination Daily end-of-day check with the office manager to surface anything that needs decision or attention before the next clinic day Use our electronic health record system for scheduling, documentation, and communication

5. Records and Compliance Maintain accurate, organized, and confidential records Document all communications thoroughly in the case management system Follow practice policies and HIPAA compliance standards

6. Continuous Improvement and Team Collaboration Surface gaps in workflows when you see them Bring ideas to work more efficiently Participate in training and performance reviews

QUALIFICATIONS

Required

At least 1 year of experience in a medical office, clinic, or similar healthcare front-office role Comfortable with electronic health record systems Professional written and verbal communication Reliable, on-time, organized, and able to manage multiple priorities Reliable transportation to commute to Skokie, Aurora, and Arlington Heights as scheduled Comfortable working with patients who are in pain or anxious. You stay calm, kind, and professional.

Preferred

Bilingual English / Spanish Experience welcome from private practice or hospital settings

Schedule

Monday through Friday with occasional Saturday coverage (typically one Saturday per month at our Aurora location). Approximate weekly hours: 32 to 38 depending on clinic flow.

HOW TO APPLY

Apply through Indeed with your resume.

Your application includes a 3-minute video question.

Please record and submit it as part of your application. The video covers four questions, about 45 seconds each:

1. Why are you interested in this position?

2. What is your ideal work environment?

3. What are your strengths?

4. Where do you see yourself in five years?

https://docs.google.com/forms/d/e/1FAIpQLSe_yoguC6wJEsTU987rA0nc-kHD05oJGt4JEGxjUbqZuTOypA/viewform?usp=publish-editor

Pay: $18.00 - $23.00 per hour

Benefits:

Health insurance

Work Location: Hybrid remote in Wheaton, IL 60187

Quick Apply

Refine Your Search

administrative coordinator jobs in carol stream, il

Medical Office Coordinator

Coordinator, Administrative Services

Administrative Project Coordinator

Administrative Coordinator

Front Desk Coordinator II

Intake and Office Coordinator - 2025742

Corporate Office Coordinator

Medical Receptionist-Office Coordinator

Reception Coordinator

Senior Administrative Coordinator for the Office of the President

Office Operations Coordinator

Administrative Coordinator

Administrative Coordinator- Logistics & Publications Support

Executive Assistant & Operations Coordinator

Human Resources/Office Coordinator

Executive Assistant & People Coordinator- In-Person

Administrative Support Coordinator

Project Coordinator/Administration

Office Coordinator

Tax & Audit Administrative Coordinator

I want to receive the latest job alert for administrative coordinator in carol stream, il

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