Top 21 Document specialist Jobs in Cary Il

Global QMS Documentation & Records Control Specialist
Hollister Incorporated —Libertyville, IL
- $62,000 - $87,000 a year
- Microsoft Excel
- Mid-level
- Analysis skills
- Paid holidays
- Disability insurance
Document Control Specialist
Custom Collagen, Inc. —Addison, IL
- $28 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Documentation Archivist (3-6 Month Contract)
SGS —Lincolnshire, IL
- $19 - $23 an hour
- Full-time
- Microsoft Outlook
- Office
- Organizational skills
Quick Apply
7d
Document Control Specialist
Grecian Delight | Kronos Food Corp —Elk Grove Village, IL
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
14d
Document Control Specialist - 1st Shift
MSI Express, Inc. —Geneva, IL
- $25 - $30 an hour
- Overtime
- Spanish
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Temporary Document Management Center Clerk
GUARANTEE TRUST LIFE INS CO —Glenview, IL
- $23 - $24 an hour
- Seasonal
- Office
- 3 years
- High school diploma or GED
Documentation Administrator
Snap-on Inc —Libertyville, IL
- $55,000 - $60,000 a year
- Overtime
- Basic math
- Mid-level
- Office
- Employee stock purchase plan
- Paid holidays
Loan Documentation Administrator Sr
Wintrust Financial Corporation —Rosemont, IL
- $59,000 - $77,000 a year
- Full-time
- Office
- 3 years
- Accounting
- AD&D insurance
- Employee stock purchase plan
Lead Trade Finance, Execution & Documentation– Steel Trading
RiverForest Connections Private Limited —Schaumburg, IL
- $70,000 - $80,000 an hour
- 7 years
- ERP systems
- Finance
Quick Apply
13d
Sr Commercial Lending Documentation & Operations Specialist
Alero Financial —Arlington Heights, IL
- $25.77 - $38.66 an hour
- Full-time
- Office
- Analysis skills
- Continuous improvement
- Profit sharing
- Commuter assistance
Quick Apply
14d
Document Specialist
Trustmark Services Company —Lake Forest, IL
- $17.04 - $24.61 an hour
- Full-time
- Microsoft Word
- Research
- Office
- Wellness program
- Health savings account
Quick Apply
6d
Document Control Specialist: Second Shift
MSI Express, Inc. —Batavia, IL
- $25 - $30 an hour
- Overtime
- Spanish
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d

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document specialist jobs near cary il

Global QMS Documentation & Records Control Specialist

Hollister Incorporated -
Libertyville, IL

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Job Details

$62,000 - $87,000 a year

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Adoption assistance
Vision insurance
Life insurance

Qualifications

Cross-functional collaboration
Cross-functional communication

Full Job Description

We Make Life More Rewarding and Dignified

Location: Libertyville
Department: Quality

Summary

The Global QMS Documentation and Records Control Specialist is responsible for managing the end-to-end lifecycle of controlled documents and quality records. This involves ensuring that the control of quality procedures and records complies with all applicable global requirements/standards (e.g., FDA QMSR, ISO 13485). This role is essential for ensuring that medical device products are designed, manufactured, and maintained to validated specifications every time and maintaining audit/inspection readiness.

Hollister Incorporated operates in a hybrid work environment. For this position, we require the Associate to be onsite a minimum of 4 days per week

Responsibilities

Coordinate the lifecycle of controlled documents including creation, review, approval, release, distribution, revision, and retirement within the electronic document management system.

Maintain, audit, archive, and retrieve critical quality management system records including internal audit records, external inspection records, approved supplier records, and related quality documentation.

Serve as a primary point of contact for document and record retrieval in support of internal audits and external regulatory inspections.

Support training administration by linking released QMS documents to applicable associate training requirements.

Promote compliance with good documentation practices by identifying and resolving issues related to metadata, templates, signatures, versioning, and controlled document accuracy.

Manage physical and electronic archives, retention schedules, secure off-site storage through approved vendors, and maintenance of the Approved Vendor List.

Provide reports and metrics on document control performance to support compliance, visibility, and process monitoring.

Support continuous improvement initiatives, investigations, and corrective actions related to document control processes and systems.

Essentials of the role

Experience supporting document control, records management, or quality systems within a regulated environment.
Working knowledge of electronic document management systems, change control processes, and good documentation practices.
Ability to maintain accurate records, manage competing priorities, and support audit or inspection readiness activities.
Strong attention to detail, organizational skills, and ability to collaborate with cross functional and global teams.

Essential Functions of the Role

Communicate effectively via email, phone, and virtual platforms.
Collaborate across departments to support organizational goals.
Participate in cross-functional meetings and initiatives.
Maintain and analyze data using tools like Excel, SAP, or HRIS systems.
Prepare reports and dashboards for internal stakeholders.
Ensure data accuracy and confidentiality in compliance with company and legal standards.
Manage multiple priorities and deadlines in a fast-paced environment.
Lead or support special projects aligned with departmental objectives.
Demonstrate initiative in identifying process improvements or automation opportunities.
Serve as a point of contact for internal and external stakeholders.
Resolve inquiries and issues with professionalism and discretion.
Maintain secure handling of sensitive information.
Support audits and regulatory reporting as needed.

Education & Work Requirements

Bachelor's Degree with 2-5 years of related experience

Education & Work Preferences

Experience with an eDMS (e.g., Veeva Vault, Master Control, etc.)
Equivalent experience in lieu of Bachelors degree may be considered
Strong understanding of document control in the medical device industry
Strong understanding of applicable standards (e.g., FDA QMSR, ISO 13485, ISO 14971)
Experience in regulated environments; medical device industry is highly desirable.
Proficiency in Microsoft Office (specifically advanced Word formatting)
Ability to work independently and in a focused manner
Strong interpersonal communication and customer service skills
Learning, technology, innovation and improvement orientated
High energy, collaborative and team oriented
Technology orientated (use of AI and other tools)
Exceptional Attention to Detail: Ability to spot a missing signature or a minor typo in a multi-page document.
Aptitude Toward Structure and Organization: Capability to manage and catalog thousands of active and archived documents and records while maintaining support of day-to-day document management needs.
Analytical and Problem Solving Skills

Competencies

Be Agile - Innovates and adapts quickly, approaching change with curiosity while persisting through obstacles.
Be Customer Centric - Considers the needs, experiences and feedback of customers in all we do.
Be People-Focused - Builds trust and collaborates with an inclusive and empathetic approach.
Be Performance Driven - Operates with an ownership mindset, driving meaningful outcomes.
Live The Schneiders’ Legacy, Our Noble Purpose - Passionately serves Our Mission and Vision, while demonstrating the Immutable Principles.
Mid-year Rating and Comments for Competencies
Mid-year Rating and Comments for Goals

Our Total Rewards package in aggregate is above market and includes competitive pay, paid time off programs, peer-to-peer recognition, health and life insurance, wellness programs and incentives, and generous retirement savings.

The anticipated base pay range for this position is $62,000 - $87,000 yearly. The actual salary varies based on applicant's location, education, experience, skills, abilities, and other legitimate business factors.
This position is also eligible to participate in the Hollister Corporate Bonus Plan.
The Company’s health and welfare benefits include medical, prescription, dental, vision, spending/savings accounts, disability, company paid (parental and caregiver) leaves, statutory leaves/disability programs, accident, life, wellbeing, education assistance, adoption assistance, and voluntary benefit programs.
The Company’s 401(k) Retirement Savings Plan includes: auto-enrollment, ROTH, vesting and eligible participants “safe harbor” matching contributions.
The Company’s paid time off benefits include: 11 paid holidays, paid vacation based on length of service and exempt/non-exempt status, and sick days based on statutory requirements and/or exempt/non-exempt status.
The Company’s additional benefits include: education assistance and adoption assistance benefit programs.

About Hollister Incorporated
Hollister Incorporated is an independent, employee-owned company that develops, manufactures and markets healthcare products worldwide. The company spearheads the advancement of innovative products for ostomy care, continence care and critical care, and also creates educational support materials for patients and healthcare professionals. Headquartered in Libertyville, Illinois, Hollister has manufacturing and distribution centers on three continents and sells in nearly 80 countries. Hollister is a wholly owned subsidiary of The Firm of John Dickinson Schneider, Inc., and is guided both by its Mission to make life more rewarding and dignified for people who use our products and services, as well as its Vision to grow and prosper as an independent, employee-owned company, and in the process, to become better human beings.

EOE Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Req ID: 35989

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Refine Your Search

document specialist jobs in cary il

Global QMS Documentation & Records Control Specialist

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