Top 319 Administrative assistant Jobs in Castle Pines, Co

Office and Billing Services Adminstrator
Roxborough Water & Sanitation District —Littleton, CO
- $25 - $28 an hour
- Part-time
- Office
- Administrative experience
- High school diploma or GED
- 401(k)
- Paid time off
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1d
Executive Assistant
Janus Henderson —Denver, CO
- $70,000 - $90,000 a year
- Overtime
- Customer service
- Computer literacy
- Research
- Health insurance
- Parental leave
Business Development Coordinator
ISEC —Greenwood Village, CO
- $22.32 - $36.98 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
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Front Desk / Client Associate
Everforth, Cybercoders —Littleton, CO
- $45,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
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13d
Executive Assistant
Johns Manville Corp - Berkshire Hathaway —Denver, CO
- $67,800 - $93,200 a year
- Full-time
- Microsoft Outlook
- 5 years
- Office
- Travel reimbursement
- Wellness program
1d
Administrative Assistant / Office Coordinator
ShipOffers —Englewood, CO
- $65,000 a year
- Full-time
- Google Workspace
- Inventory management
- Office
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Administrative Assistant
CASTLE PINES GOLF CLUB INC —Castle Rock, CO
- $20 - $23 an hour
- Part-time
- Microsoft Outlook
- Research
- Administrative experience
- Paid holidays
- Disability insurance
1d
Lexus of Greenwood Village - Service Department Assistant
Holman —Greenwood Village, CO
- $20.00 - $24.74 an hour
- Full-time
- Dealership
- Entry level
- Commercial
- Paid jury duty
- Health savings account
Quick Apply
2d
Administrative Specialist
Primera Engineers —Englewood, CO
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
- Continuing education credits
- Paid time off
Executive Administrative Assistant
JE Dunn —Denver, CO
- $82,000 - $100,000 a year
- Email
- Background check
- 5 years
- Mid-level
Front Desk Administrative Assistant
York Space Systems —Greenwood Village, CO
- $23 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
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8d
Administrative Assistant
Koniag Government Services —Lakewood, CO
- $30 - $38 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Paid holidays
- Health insurance
Administrative Assistant
UDC —Englewood, CO
- $22 - $25 an hour
- Full-time
- Office
- Administrative experience
- In-person
- Health savings account
- AD&D insurance
Office Assistant
Smashburger —Denver, CO
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Opportunities for advancement
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Administrative Assistant & Office Coordinator
Senn Fortis —Denver, CO
- $55,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
2d
Administrative Assistant
Samuel Engineering Inc —Greenwood Village, CO
- $21 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant II - Claims (Hybrid)
Intact Insurance Specialty Solutions —Englewood, CO
- $54,000 - $63,000 a year
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
- Paid parental leave
- Disability insurance
Quick Apply
7d
Project Admin Coordinator
MYR Energy Services —Castle Rock, CO
- $45,000 - $63,000 a year
- Full-time
- Microsoft Word
- Background check
- Mid-level
- Profit sharing
- AD&D insurance
14d
Administrative Assistant - Energy & Industrial Support
Sargent & Lundy —Englewood, CO
- $49,089 - $71,853 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid parental leave
- Health savings account
2d
Human Resources Assistant
VPI Compounding —Centennial, CO
- $21 - $25 an hour
- Full-time
- Google Workspace
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply

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Office and Billing Services Adminstrator

Roxborough Water & Sanitation District
Littleton, CO

Quick Apply

Job Details

Part-time
$25 - $28 an hour
1 day ago

Benefits

401(k)
Paid time off

Qualifications

Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
GIS

Full Job Description

Roxborough Water and Sanitation District, located in beautiful foothills of South Littleton, CO, is looking for a highly energized, personable, customer-service-focused associate to fill the Office and Billing Services Administrator roll. Responsibilities include Customer Service, Utility Billing Support Services and Operations support. Applicants must have a strong work ethic, outstanding communication skills and ability to manage multiple tasks ranging from servicing customers, to supporting Utility Billing and District operations. There is an opportunity this position could move to full-time with higher level responsibilities pending the needs of the District.

Go to www. roxwaterco.gov/careers for the full Job Description and the job application.

Please submit your resume and job application via email to [email protected]. Applications will be collected through August 31st. Applicants can expect to hear back from Roxborough Water by the end of August for interview scheduling.

Here's a preview of the job description:

Office and Billing Services Administrator

General Office Administrator serves as the primary point of contact for administrative support, superior customer service and clerical assistance. Proficiency in Microsoft Office and Adobe is required. This is a permanent part-time position with 401K and Paid Time Off benefits.

Staffs the office: M/Tu/Thur/Fri 9:30am to 3:00pm, Wed 8:30am to 2:00pm and third Wed of every month 7:30am-2:00pm for Board meetings. (25 hours per week), with a ½ hour unpaid lunch break.

Specific Tasks

GENERAL / CUSTOMER SERVICE / CLERICAL

Greet and assist customers, visitors, contractors and vendors in person, by phone and via email.
Maintain a clean, organized and professional front office environment.
Vast understanding of the District’s Rules and Regulations.
Respond to customer inquiries related to billing, service connections, service interruptions, and general utility information.
Superior customer service, including problem solving and conflict resolution relating to customer’s water account, plumbing issues, general questions.
Conduct secure scanning of check deposits to Wells Fargo and send backup to Accountant.
Reconcile Monthly Wells Fargo and WEX Fuel receipts to statements
Maintain the filing system both physically and digitally on a weekly basis.
Order office supplies as needed.
Conduct DMV tasks, ordering titles, new license plates, etc.
Annually archive files and coordinate with the State Archive Office.
Oversee and manage the Crexendo relationship, gain a full understanding of the District’s internal phone system and ensure all holiday messages and daily messages are updated for accuracy and uploaded to the phones appropriately.
Keep the When I Work Calendar/Scheduling up to date for the Director of Operations. Calendar will be updated in 3 month increments but not less than 1 month at any given time.
Manage the bi-weekly timesheet process ensuring all Operator time is accurately calculated, including overtime and send the timesheet to the Director of Administration.
Mange the Monthly Vacation Tracking process, preparing sick/vacation slips for approval, collect all approvals and forward to the Director of Administration by the 2nd or 3rd of each month.

BOARD MEETINGS

Ensure Station 15’s Community Room is booked annually on the 3rd Wed. of each month from 7:00-11am.
Order and coordinate the pickup of the meals for the Board Meetings.
Participates in person in the monthly Board meetings to capture notes for Board Meeting Minutes.
Prepares the Board Meeting minutes for review and send minutes for approval to the General Manager.

BILLING SUPPORT

Coordinate with Community Resources Services (CRS - the District’s outsourced Billing company) to make account updates in the billing system.
Work with American Data Group (ADG) and CRS to remain current and educated in the Utility Billing System (UBS) regarding customer account updates, work orders, meter swap upload process.
Fully trained in Sentryx and Beacon applications to facilitate water usage and meter swap process.
Manage the monthly hydrant meter reads, prepare worksheet to supply to CRS for billing purposes
Upload weekly/monthly Beacon Meter reads to “create field assignments” in ADG.
Coordinate Meter Re-Reads with Field Techs and CRS for each billing cycle each month.
Oversee the delinquent account shut off process, reviewing the monthly delinquent accounts, ensuring CRS is making the customer courtesy calls, watching for payments and posting shut off notices.

OPERATIONS SUPPORT

Provide Quarterly “on-Call” schedule to Daupler.
Responsible for utilizing the Daupler Mass Notification System to keep residents informed when emergencies occur during office hours
Schedule appointments, inspections and service calls as needed.
Crosstrain with Field Operators on meter installations and service lines and fully understand field terminology (eg: PRV, Meter, Yolk, Service Line, etc.)
Train and learn GIS at a high level to provide utility and service line maps at the request of contractors.
Issue to builders, customers, and vendors: SDC Permits, City of Littleton Sewer Taps, Hydrant Meter Permits, Watering Permits
Facilitate the ongoing coordination of Meter Swaps, including creation of postings and scheduling with customers (300-600 swaps expected annually spring through fall). Create work orders in Sentryx and ADG, Upload Meter Swaps into ADG weekly, Update Beacon monthly
Manage the Commercial Property Backflow Inspection Process. Create letters annually, 90-days out, 60-days out and 30-days out. Send “Expired” and “Failed” letters if necessary. Maintain spreadsheet and keep up to date for the Director of Operations
Assist with general troubleshooting on Field related items (eg: Water Meter and Pressure Release Valve questions, cloudy/brown water complaints, etc.).
Process Toilet and Washer Rebate Applications for reimbursement, confirming eligible toilets and washers were purchased, creating voucher for check processing
Customize Door Posting’s as needed for projects
Coordinate field work orders closely with the Field Technicians.

KNOWLEDGE, SKILLS AND ABILITIES

Strong customer service and interpersonal skills.
Strong knowledge of office procedures, recordkeeping and basic accounting.
Ability to use office equipment and software, including MS Word, Excel, Adobe, and billing platforms.
Ability to handle sensitive and confidential information with discretion.
Strong organizational skills and attention to detail.
Ability to communicate clearly and professionally with public and staff.
Ability to manage multiple tasks and prioritize workload.

QUALIFICATIONS

High School Diploma or GED.
Previous experience in Customer Service, Office Administration, Communications and Business skills.
Proficiency in basic Microsoft computer applications.
Basic Accounting and QuickBooks knowledge is preferred.
Experience in Municipal Utility, Public Works or Government Office preferred.
Familiarity with Utility Billing Systems is preferred.

Pay: $25.00 - $28.00 per hour

Benefits:

401(k)
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in castle pines, co

Office and Billing Services Adminstrator

Executive Assistant

Business Development Coordinator

Front Desk / Client Associate

Executive Assistant

Administrative Assistant / Office Coordinator

Administrative Assistant

Lexus of Greenwood Village - Service Department Assistant

Administrative Specialist

Executive Administrative Assistant

Front Desk Administrative Assistant

Administrative Assistant

Administrative Assistant

Office Assistant

Administrative Assistant & Office Coordinator

Administrative Assistant

Administrative Assistant II - Claims (Hybrid)

Project Admin Coordinator

Administrative Assistant - Energy & Industrial Support

Human Resources Assistant

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