Production Coordinator for Events
Krannert Center for the Performing Arts
College of Fine and Applied Arts
University of Illinois Urbana-Champaign
Job Summary
Responsible for planning and implementing artistic and logistical details and providing budgetary oversight for performances, live events, rental events, and other production/event activities at Krannert Center for the Performing Arts.
Duties & Responsibilities
Planning and Implementation of KCPA Events
- Coordinate with KCPA staff in Events, Operations, Production, Front of House, Marketing and Programming to ensure the success of KCPA events.
- Manage daily information flow and communications, assign tasks and/or allocate resources, collaborate with Events/Production staff to coordinate and schedule extra-help/stagehands/student workers for specific projects.
- Work collaboratively with KCPA Production Staff to ensure all requirements of the tech rider are met and any discrepancies are resolved.
- Regularly review schedule, equipment and staffing needs with appropriate staff and communicate changes in a timely manner.
- Manage event budgets for assigned shows, ensuring costs do not exceed allocated resources. Review funding discrepancies or requests for additional allocations with the Events Director.
- Create stage diagrams, room set-up charts or other space-related drawings and coordinate with artists/clients and KCPA staff.
- Attend assigned events, oversee student workers on the day of the event, coordinate technical/logistical/front-of-house needs and solve day-of-event issues as they arise to ensure a smooth performance or event.
- Ensure events are closed out efficiently by reconciling receipts and submitting them through university systems, approving payroll or providing approved schedules for supervisor to approve payroll, and completing all close-out activities.
Artist Relations & Logistics
- Advance shows with artist/event representatives, coordinate production requirements with various KCPA departments, arrange for local housing/transportation, and coordinate artist hospitality ensuring all guest interactions represent and reflect the Krannert Center “culture of welcome.”
- Acting as the primary liaison with the external group/client/artist to plan their KCPA residency including creating and negotiating itineraries and schedules, reviewing and executing contract provisions, coordinating review of the technical rider, and handling sensitive information.
- Make hotel reservations, communicate room lists and other logistics, and reconcile hotel receipts.
- Drive university vehicles to safely transport artists, management, and/or equipment between venues and locations.
Administration
- Collaborate with Building Operations to schedule attendant work and to track and maintain equipment required for the successful implementation of KCPA events.
- Maintain event records and update events database as needed.
- As assigned by the Events Director, create and maintain workflow checklists, pre- and post-show checklists, inventory checklists and other documentation necessary to effectively and efficiently manage the Events department.
- As assigned by the Events Director, support season planning activities by making housing and transportation estimates, reviewing calendars and schedules, and participating in planning meetings.
Training and Communication
- Oversee training of student Production Assistants and maintain training materials and show-run paperwork.
- Assist in student and extra help staff recruitment campaigns on behalf of the KCPA Events department.
Specialty Factors
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Bachelor’s degree.
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A total of one (1) year (12 months) in education, training and/or work experience in advancing performances and/or events with performing artists and/or artist representatives.
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Valid Driver’s license at the time of hire
Preferred Qualifications
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2+ years of performing arts event production/management, stage management, and or stage/technical experience.
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Familiarity with Vector Work, Momentus, or similar products.
Knowledge, Skills and Abilities
- Working knowledge of the field of the performing arts (music, dance, theater).
- Proficiency with Word and Excel.
Appointment Information
This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for the position is $45,000-$50,000 annually. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (Central Time) on June 10th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Application materials should include a cover letter, a current resume, and contact information for at least three professional references. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Micki Hallam, HR Generalist, [email protected]. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [email protected].
Requisition ID: 1036191
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu
