Summary
We're seeking a highly organized Project Manager to serve as the direct execution partner for our Chief of Staff at a fast-moving AI company. This is a hands-on, operational role where you'll personally manage and execute critical initiatives across the company, from product releases and launch logistics to internal systems, events, and day-to-day operations.
Who We Are
UgenticAI builds cutting-edge products at the intersection of autonomous agents, deep intelligence systems, and personal AI. Our technology allows entrepreneurs, creators, and businesses to clone their brain, image, voice, and video into an AI-powered "digital clone" that creates content, engages audiences, and scales their presence 24/7.
Location: Onsite at our Rockville, MD headquarters (candidates must be local or willing to relocate)
Employment Type: Full-time exempt
Hours: 40 hours/week; Occasional availability outside standard business hours may be required.
What You'll Do:
Strategic Project Execution
- Personally manage and complete high-priority projects assigned by the Chief of Staff
- Execute and launch operational tasks including timelines, asset coordination, and stakeholder communications
- Handle cross-functional project coordination between product, development, marketing, and sales teams
- Manage product development timelines and vendor coordination
- Take full ownership of projects from start to completion
Operational Management
- Execute daily operational tasks across departments
- Manage calendar coordination, meeting preparation, and follow-up actions
- Handle document creation, data management, and administrative components
- Coordinate logistics for events, meetings, and strategic initiatives
- Maintain project tracking systems and status reporting
Product & Launch Operations
- Execute operational projects across our product lines and offerings
- Coordinate the operational side of launches including books, courses, events, and product releases (timelines, assets, vendors, logistics)
- Support marketing and sales teams with the operational components of their campaigns
- Execute routine operational tasks with minimal supervision
Product Quality & Release Support
- Review new features on our staging environment before release, making sure everything looks and works as expected
- Help manage the intake of new feature requests and bug reports, keeping them organized, prioritized, and moving through our workflow
- Coordinate with the Development team on bug follow-ups and verify fixes before they go live
- Help maintain clear documentation of known issues and release status
Client & Partner Operations
- Coordinate marketing materials, sales assets, and presentations
- Work with legal and finance teams on required deliverables
Communication & Administration
- Execute meeting coordination and follow-up action items
- Handle project correspondence and documentation
Required Skills & Experience:
Must Haves
- 3-7 years of project management or business operations experience
- Proven track record managing multiple complex projects simultaneously
- Excellent English communication skills (written and verbal)
- Strong proficiency in project management tools (Asana, Monday.com, Trello, etc.)
- Exceptional attention to detail and organizational skills
Technical Skills
- Advanced proficiency in Google Workspace
- Hands-on, daily use of Claude, ChatGPT, or other AI tools to manage projects, draft documents, and speed up execution (this is how we operate, and we expect you to lean on AI heavily in your day-to-day work)
- Experience with data management and reporting tools
- Experience with marketing automation systems, CRM systems, and business software platforms
- Comfortable learning new software platforms quickly
Preferred Experience
- Background in startup or high-growth company environments
- Experience with software QA, staging review, or bug tracking workflows (Asana, Jira, or similar)
- Experience working with executive teams or C-level executives
- Knowledge of the AI/SaaS industry preferred but not required
Personal Attributes We're Looking For:
- Self-motivated: Can work independently with minimal supervision
- Resourceful: Can take a project you've never done before and figure it out. We'll train you on our systems, but we're not looking for someone who needs every step spelled out. When you're handed something new, your instinct is to research it, use AI, ask smart questions once, and get it done
- Low-maintenance: Runs with a project after a short brief. You don't need A, B, and C explained before you start, and you don't come back with ten questions that a quick Google or Claude session would have answered
- Detail-oriented: Consistently delivers high-quality work with accuracy
- Proactive: Anticipates needs and takes initiative on problem-solving
- Reliable: Meets deadlines and commitments consistently
- Adaptable: Comfortable with changing priorities in a fast-paced environment
- Professional: Can interface effectively with executives, advisors, and team members
What Success Looks Like:
- All assigned projects completed on time and meeting quality standards
- Chief of Staff can confidently delegate complex tasks knowing they'll be executed properly
- Launches, releases, and operational initiatives run smoothly with all moving parts handled
- Cross-team projects completed without requiring executive intervention
- Clear project tracking and reporting provides visibility into progress
Compensation & Benefits:
- Salary range: $90,000 to $100,000 per year, based on experience
- Full benefits package including health, dental, and vision insurance
- 20 days of paid time off
Ready to be our execution partner and help scale the future of AI cloning? Apply now!
Must be authorized to work in the U.S. without employer sponsorship. This position requires current, unrestricted authorization to work in the United States. UgenticAI, Inc. does not provide visa sponsorship for this role, including but not limited to H-1B, TN, OPT/CPT extensions requiring sponsorship, or other employment-based visa categories.
Pay: $90,000.00 - $100,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Will you now or in the future require visa sponsorship? UgenticAI, Inc. does not provide visa sponsorship for this role, including but not limited to F-1 OPT, H-1B, TN or visas that may require future employer-based sponsorship.
Ability to Commute:
- Rockville, MD 20850 (Required)
Work Location: In person
