Top 39 Office assistant Jobs in Charleston, Wv

Administrative Services Assistant
West Virginia Consolidated Public Retirement Board —Charleston, WV
- From $50,104 a year
- Full-time
- Mid-level
- Office
- Analysis skills
- Health savings account
- Health insurance
Quick Apply
11d
Office Operations Assistant
West Virginia Department of Human Services —Kanawha County, WV
- $27,240 - $45,973 a year
- Full-time
- Office
- High school diploma or GED
- Children
- Paid holidays
- Health insurance
12d
Administrative Secretary
State of West Virginia —Kanawha County, WV
- $32,862 - $56,373 a year
- Full-time
- Office
- High school diploma or GED
- Children
- Paid holidays
- Health insurance
11d
Receptionist
The Masters Law Firm lc —Charleston, WV
- $30,000 - $35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- No experience needed
- Free parking
- Health insurance
Quick Apply
5d
Receptionist
Dermatologists of Central States —South Charleston, WV
- $14 - $17 an hour
- High school diploma or GED
- Medical terminology
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant - WV Economic Development Authority - Kanawha Co.
State of West Virginia —Kanawha County, WV
- $39,461 - $68,582 a year
- Email
- Mid-level
- Office
- High school diploma or GED
11d
Receptionist, part-time
Dunbar Eye Associates —Dunbar, WV
- From $15 an hour
- Part-time
- Private practice
- Computer literacy
- Basic math
- Vision insurance
- Employee discount
Quick Apply
4d
Chiropractic Tech/ Receptionist
CORE Health Centers of Teays Valley —Hurricane, WV
- $17 - $20 an hour
- Full-time
- Computer literacy
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
Senior Executive Assistant -- Ambulatory Administration -- General Hospital
Mon Health —Charleston, WV
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Hospital
Business Specialist-WV Secretary of State-Kanawha Co.
State of West Virginia —Kanawha County, WV
- Email
- Computer literacy
- High school diploma or GED
- Communication skills
3d
Receptionist
Moses Auto Group —Saint Albans, WV
- $15 a year
- Full-time
- Dealership
- No experience needed
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Patton Building Services, Inc. —Charleston, WV
- $16 - $18 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
1d
Veterinary Receptionist
Kanawha Boulevard Animal Hospital —Charleston, WV
- $1.00 - $1.01 an hour
- Full-time
- Organizational skills
- In-person
- Medical terminology
Quick Apply
3d
Administrative Assistant
Tidal Basin Holdco, LLC —Charleston, WV
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
9d
Receptionist
Valley Center —South Charleston, WV
- $14 - $15 an hour
- Full-time
- Skilled nursing facility
- Nursing home
- English
- Disability insurance
- Dental insurance
3d
Front Desk Receptionist
US Foot & Ankle Specialists —Charleston, WV
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant (Part-Time)
University of Charleston —Charleston, WV
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
2026-2027 School Year- Substitute Secretary/Accountant
West Virginia Department of Education —Boone County, WV
- Ability to walk for extended periods
- Word processing
- Computer literacy
Assistant Director of EPayments-WV State Auditor's Office-Kanawha Co.
State of West Virginia —Kanawha County, WV
- $46,000 - $52,000 a year
- Email
- Management
- Office
- Windows
2d
Administrative Services Assistant 1
WV Finance Division —Charleston, WV
- $32,862 - $56,373 a year
- Full-time
- Background check
- Research
- Mid-level
- Health savings account
- Health insurance
Quick Apply
1d

I want to receive the latest job alert for office assistant in charleston, wv

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office assistant jobs near charleston, wv

Administrative Services Assistant

West Virginia Consolidated Public Retirement Board -
Charleston, WV

Quick Apply

Job Details

Full-time
From $50,104 a year
11 days ago

Benefits

401(a)
Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Pension plan
Parental leave
Vision insurance
Life insurance
Retirement plan

Qualifications

Internal controls
Confidential information handling
Data validation techniques
Spreadsheets
Digital signature usage
Document viewing software
Technical Proficiency
Adobe Acrobat
Markdown
Excel data analysis

Full Job Description

Position Description:

WV Teachers= Defined Contribution Retirement System (TDC Plan)

Administrative Services Assistant III (Payroll Administrator) – An In-Office Position - NOT REMOTE EMPLOYMENT

Salary range of $37,536 - $65,020 with $50,310 to start

TDC Plan Summary:

The Teachers’ Defined Contribution Retirement System (TDC Plan) is the only defined contribution plan of the 10 retirement systems administered by the WV Consolidated Public Retirement Board (CPRB). The TDC Plan is a 401(a) governmental defined contribution plan currently serving 3,281 participants with more than $813 million in assets as of January 9, 2026. The TDC Plan operates with a service provider, who provides record keeping and brokerage services directly with the investment fund houses for this daily valued money purchase pension plan. The TDC Plan currently serves 60 contributing employers, throughout the state of West Virginia with nearly $14.5 million in combined employee and employer contributions received and processed annually.

Position Summary:

The Administrative Services Assistant III serves as the Contribution Payroll Coordinator for the WV Teachers= Defined Contribution Retirement System (TDC Plan). This position is responsible for the accurate, timely and compliant processing of all employee and employer contributions for our participating payroll centers, who each remit a minimum of 26 payrolls per year. The role requires strong analytical skills, advanced Excel and Adobe Acrobat DC proficiency, and the ability to work independently in a time-sensitive environment.

A. Contribution Processing & Payroll Coordination (Primary Function).

Daily review and audit all incoming payrolls.
Preparation of detailed deposit spreadsheets in Excel.
Prepare invoice for transfer of verified deposits to the Plan=s external bank account
Upload of all contributions to individual participant accounts.
Prepare daily contribution packets in Adobe Acrobat DC for manager approval.
Ensure all contributions are processed within the five business-day compliance window,
Initiate credits to employers for unprocessed contributions.
Maintain and reconcile cumulative payroll spreadsheets for each employer.
Process account corrections, back- contributions and permissive service purchase requests.
Prepare monthly and annual reconciliations in Excel.
Identify, report, and resolve issues with operating applications.
Prepare and update written procedures annually.

B. Backup Responsibilities - Backup to TDC Plan Manager.

Perform manager=s duties, as needed.
Assist plan participants.
Maintain plan compliance and fiduciary responsibilities.
Safeguard confidential participant information.

C. Backup to Disability Coordinator.

Consult with participants and facilitate the disability process.
Process and safeguard sensitive disability information.
Present disability cases to the CPRB Disability Committee and communicate results.

D. Special Projects as Requested.

Assist with year-end payroll reconciliation.
Assist with annual forfeiture preparation and allotment of funds,
Learn and cover duties as assigned.

Compliance & Confidentiality

This position requires strict adherence to fiduciary standards, internal controls, and confidentiality requirements as established by the CPRB and applicable state and federal regulations.

Required Skills and Competencies

Strong analytical and problem-solving skills.
High attention to detail and accuracy.
Ability to work independently under time constraints.
Strong written and verbal skills.
Ability to manage confidential information responsibly.
Payroll processing experience.

Technical Skills

Excel proficiency REQUIRED

Advanced formulas (Filters, SUMIFS, pivot tables, conditional formatting).
Data validation and error-checking.
Reconciliation techniques.

Adobe Acrobat DC - REQUIRED

Creating combined packets.
Applying digital signatures.
Form editing.

Other applications

Working knowledge of Notepad++.
Ability to edit, manipulate and convert Text files to Excel files.

Pay: From $50,104.00 per year

Benefits:

Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in charleston, wv

Administrative Services Assistant

Office Operations Assistant

Administrative Secretary

Receptionist

Receptionist

Executive Assistant - WV Economic Development Authority - Kanawha Co.

Receptionist, part-time

Chiropractic Tech/ Receptionist

Senior Executive Assistant -- Ambulatory Administration -- General Hospital

Business Specialist-WV Secretary of State-Kanawha Co.

Receptionist

Administrative Assistant

Veterinary Receptionist

Administrative Assistant

Receptionist

Front Desk Receptionist

Administrative Assistant (Part-Time)

2026-2027 School Year- Substitute Secretary/Accountant

Assistant Director of EPayments-WV State Auditor's Office-Kanawha Co.

Administrative Services Assistant 1

I want to receive the latest job alert for office assistant in charleston, wv

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected