Top 1218 Administrator Jobs in Charlestown Ma

ATR Administrative Support
Gavin Foundation Inc —South Boston, MA
- From $25 an hour
- Full-time
- Spanish
- HIPAA
- English
Quick Apply
Client Services Administrator (Wealth Management)
Precision Private Wealth —Wellesley Hills, MA
- $32 - $35 an hour
- Part-time
- Hybrid work
- Mid-level
- Bachelor's degree
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
8d
HR Generalist (Leaves, Worker's Compensation, and Disabilities Admin - 24hrs/week)
The Home for Little Wanderers, Inc. —Boston, MA
- Part-time
- Hybrid work
- Computer literacy
- Writing skills
- Mid-level
- 403(b) matching
- AD&D insurance
Medical Administrative Assistant
Personal Health MD —Boston, MA
- $28 - $31 an hour
- 8 hour shift
- Vital signs
- Laboratory experience
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Licensed Nursing Home Administrator
Mary Immaculate Health/Care Services —Lawrence, MA
- $131,000 - $182,000 a year
- Full-time
- Background check
- Skilled nursing facility
- Customer service
- 403(b) matching
- Health savings account
Quick Apply
17h
Supply Contract Administrator
Wayland Millwork Corporation —Marlborough, MA
- $70,000 - $90,000 a year
- Full-time
- Background check
- Construction site
- Mid-level
- 401(k)
- Paid time off
Quick Apply
7d
Office Manager/Administrative Assistant
Flynn Life Sciences Group —Framingham, MA
- $46,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Plymouth Congregational Church of Belmont —Belmont, MA
- From $35,000 a year
- Part-time
- Mid-level
- Office
- In-person
- Health insurance
- Paid time off
Quick Apply
Bilingual - OFFICE PROGRAM AND ENGAGEMENT ADMINISTRATOR
ACT Lawrence —Lawrence, MA
- From $47,000 a year
- Weekends as needed
- Background check
- Spanish
- Microsoft Excel
- Paid holidays
- 401(k)
Quick Apply
Licensed Nursing Home Administrator
Sweetwater Care —Boston, MA
- $135,000 - $185,000 a year
- Full-time
- Management
- Nursing home
- Mid-level
Quick Apply
Office Coordinator – Building Services Industry
Janitronics Building Services —Waltham, MA
- $52,000 - $58,000 a year
- Full-time
- Spanish
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Dental Practice Manager/Admin
Confidential —Waltham, MA
- Full-time
- Dental office
- HIPAA
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant
O'Brien Commercial Properties LLC —West Concord, MA
- $45,000 - $50,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Practice Growth & Executive Support Coordinator/ Luxury Medical Aesthetics
Elite Medspa + Wellness Center —Needham, MA
- $30 - $34 an hour
- Full-time
- Sales
- Inventory management
- Merchandising
- Wellness program
- Health insurance
Quick Apply
1d
Dental Office Administrator (DENTAL EXPERIENCE REQUIRED)
Confidential —Boston, MA
- $25 - $28 an hour
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- 401(k)
Quick Apply
Office Coordinator
Brandon School and Residential Treatment Center —Natick, MA
- $22 an hour
- Full-time
- Mid-level
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Senior Executive Administrative Assistant (Higher Education)
ProPivotal —Cambridge, MA
- $35 - $38 an hour
- Full-time
- Mid-level
- University
- Leadership
Quick Apply
Wealth Management Administrative Assistant
Great Oak Capital Partners —South Easton, MA
- $60,000 - $80,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
Proposal Coordinator
John's Sewer & Pipe Cleaning, Inc. —Woburn, MA
- $26 - $32 an hour
- Full-time
- Mid-level
- Office
- Computer skills
- Health insurance
- Dental insurance
Quick Apply
2d
Arbitration Administrator
ADESA —Framingham, MA
- $22 - $25 an hour
- Background check
- 18 years or older
- English
- Paid holidays
- Paid time off
Quick Apply

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ATR Administrative Support

Gavin Foundation Inc
South Boston, MA

Quick Apply

Job Details

Full-time
From $25 an hour

Qualifications

Accounting systems
HIPAA compliance
Maintaining patient confidentiality
HIPAA
High school diploma or GED
Driver's License
Data entry
Financial compliance
Office experience

Full Job Description

JOB TITLE: ATR Administrative Support

REPORTS TO: ATR Director

SUMMARY OF POSITION: The Access to Recovery (ATR) Administrative Support role provides administrative and financial support for the ATR Program, a Bureau of Substance Addiction Services (BSAS) initiative through the Massachusetts Department of Public Health. The ATR Program provides individuals with access to substance use treatment and recovery support services. The ATR Admin Support is responsible for processing vouchers, managing billing activities, preparing payments, maintaining financial records, and ensuring accurate documentation for services provided across multiple counties served by Gavin Foundation.

PRIMARY RESPONSIBILITIES:

Voucher and Check Processing

Sort, copy, and organize vouchers generated through the ATR data management systems (DOMO/RedCap).
Create and match vendorparticipant consent forms using approved templates, ensuring complete and accurate documentation.
Verify voucher information for accuracy and compliance prior to processing.

Check and Envelope Management

Assemble participant payment packets, including checks, vouchers, and required consent forms.
Prepare and upload Positive Pay files to the bank portal to ensure payment security and accuracy.
Prepare checks for daily disbursement and obtain required signatures in accordance with organizational procedures.

Career Services Programs Processing

Organize, address, and prepare envelopes for delivery, coordinating pickups with courier services as needed.
Retrieve ATR documents from program offices and ensure all receipts, vouchers, and supporting documentation are properly filed.
Review participant attendance records in DOMO on a weekly basis and report absences or discrepancies to the ATR Director and ATR Coordinator.
Review tuition invoices for accuracy and obtain appropriate approvals prior to payment processing.

Shopping Voucher Billing

Maintain organized and accurate records of shopping vouchers, receipts, and supporting documentation after voucher closure in DOMO/RedCap.
Ensure all shopping voucher transactions are properly documented and filed.

Weekly and Monthly Financial Administration

Void unclaimed checks that remain outstanding for more than two weeks and process voucher closures accordingly.
Maintain and update the Finance Tracker and Career Services Tracker to ensure accurate financial reporting and recordkeeping.
Assist with monthly reconciliation of ATR billing and payment records as assigned.

Billing Support and Cross-Training

Enter bills and prepare payments in QuickBooks, ensuring accuracy and consistency with voucher records.
Attach check stubs to corresponding vouchers and verify that all required documentation is complete and compliant.
Maintain detailed records of Charlie Card and MBTA pass distributions, including serial numbers and participant information in Excel.
Provide administrative support to ATR staff as needed and participate in crosstraining activities to ensure continuity of operations.
Perform other related duties as assigned.

REQUIREMENTS:

Highschool diploma or GED, previous experience in a professional office setting.
Must possess a valid MA driver’s license.
Must be able to pass MA CORI and Drug Testing requirements
Demonstrated understanding of, and committed to adhering to, federal and state policies (42 CFR Part 2, HIPAA)
Candidates with lived expertise are encouraged to apply, if in recovery, must have two years of continuous sobriety
Familiarity with billing systems, data entry, and financial software (e.g., QuickBooks, Excel).
Strong time management skills and ability to multitask effectively.
Demonstrated ability to maintain confidentiality and work with sensitive client data.
Ability to work independently and as part of a multidisciplinary team.
Bilingual (English/Spanish) applicants are strongly encouraged to apply.

DESIRED SKILLS:

Strong organizational skills and attention to detail
Effective verbal and written communication
Strong Microsoft Software skills, specifically Excel
Team collaboration and independent problemsolving
Adaptability and flexibility in a fastpaced environment
Commitment to diversity, equity, and consumerdirected care

PHYSICAL REQUIREMENTS:

Regularly required to sit, talk, hear, walk, and use hands for repetitive tasks.
Occasionally required to lift and carry up to 10 pounds.
Must be able to operate standard office equipment and maintain focus in a busy office environment.

SCHEDULE: Monday-Friday 8am-4pm

#WORKATGAVIN

About Gavin Foundation Inc

The Gavin Foundation is a nonprofit agency providing comprehensive adult, youth and community substance abuse education, prevention and treatment programs. Established in South Boston in 1963, we now serve over 10,000 individuals each year from Massachusetts and beyond. The Gavin Foundation offers a continuum of care to individuals, support services to their families, and programs to increase community awareness and acceptance regarding addiction and recovery.

Quick Apply

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administrator jobs in charlestown ma