Top 359 Secretary Jobs in Charlotte Nc

Administrative Operations Coordinator
Harmon Construction Services —Charlotte, NC
- $45,000 - $60,000 a year
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
10d
Executive Admin | Charlotte. NC - Hybrid | W2 ONLY
Matlen Silver —Charlotte, NC
- $40 - $44 an hour
- Contract
- Microsoft Excel
- 5 years
- Office
- Health insurance
- Dental insurance
Quick Apply
3d
Customer Support Specialist - AI Trainer
DataAnnotation —Charlotte, NC
- $25 - $30 an hour
- Part-time
- Remote
- Customer service
- Writing skills
- English
Quick Apply
Branch Admin Clerk
LKQ Corporation —Charlotte, NC
- Full-time
- Microsoft Outlook
- Computer literacy
- Basic math
- Paid parental leave
- Disability insurance
3d
Administrative Assistant
MUFG —Charlotte, NC
- $30 - $33 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Administrative Assistant
Maersk —Charlotte, NC
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Organizational skills
- Health insurance
- Paid time off
Customer Service Representative
ATC Healthcare —Charlotte, NC
- $24.23 - $29.18 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
IRCAD North America Concierge
Atrium Health —Charlotte, NC
- $18.85 - $28.30 an hour
- Full-time
- Hospital
- Word processing
- Computer literacy
- Paid parental leave
- Disability insurance
EVS Administrative Assistant
CaroMont Health —Gastonia, NC
- $330 a day
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
PT Work Intake Associate Sat. 10AM to 3PM & Sun 11AM to 4PM
The Millennium Group —Charlotte, NC
- $17.00 - $18.03 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
ADMINISTRATIVE ASSISTANT
Town of Stallings —Stallings, NC
- $45,024 - $67,534 a year
- Full-time
- Office
- Organizational skills
- Entry level
Quick Apply
5d
Administrative Assistant III
Charlotte-Mecklenburg Schools —Charlotte, NC
- From $22.69 an hour
- Full-time
- School experience
- 5 years
- Writing skills
5d
Office Admin / Receptionist
Firebirds Wood Fired Grill —Charlotte, NC
- $19 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
5d
Executive Assistant
Carrier —Charlotte, NC
- $53,000 - $106,000 a year
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Wellness program
- Paid jury duty
Work Intake Associate
The Millennium Group —Charlotte, NC
- $17.00 - $18.18 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
6d
Executive Assistant
Tycoon Asphalt —Charlotte, NC
- $54,077.64 - $65,125.76 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
4d
HR Administrative Assistant- Bank of America Stadium
Levy Sector —Charlotte, NC
- $20 - $24 an hour
- Full-time
- Food service experience
- Entry level
- Wellness program
- Paid time off
Macro Desk - Administrative Assistant
U.S. Bank National Association —Charlotte, NC
- $22.50 - $30.00 an hour
- Full-time
- 5 years
- Writing skills
- Mid-level
- Paid holidays
- Disability insurance
4d
Senior Administrative Assistant - Public Health
Mecklenburg County —Charlotte, NC
- $20.71 - $27.19 an hour
- Spanish
- Computer literacy
- Writing skills
- Vision insurance
2d
Receptionist
The Keith Corporation —Charlotte, NC
- $22 - $24 an hour
- Weekends as needed
- Microsoft Outlook
- Office
- 3 years
9d

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Administrative Operations Coordinator

Harmon Construction Services
Charlotte, NC

Quick Apply

Job Details

Full-time
$45,000 - $60,000 a year
10 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Retirement plan

Qualifications

Teamwork
Confidential information handling
High school diploma or GED
Organizational skills
Associate's degree
Time management

Full Job Description

Harmon Construction Services is a growing general contractor based in Charlotte, NC. We specialize in commercial and residential construction projects and are committed to delivering quality results, building strong client relationships, and fostering teamwork. We are currently seeking an Administrative Operations Coordinator to serve as the administrative hub of our organization.

This position supports Human Resources, Accounting, Operations, Project Management, Executive Leadership, and field employees while creating a welcoming and professional experience for our clients, vendors, visitors, and employees.

The ideal candidate enjoys working in an agile environment, thrives on organization, with attention to detail to anticipates needs before they arise, and takes pride in delivering exceptional customer service while managing multiple priorities with professionalism and accuracy.

Position Summary

The Administrative Operations Coordinator serves as the central point of administrative support for Harmon Construction Services. This role is responsible for coordinating front office operations, supporting Human Resources, assisting Accounting, managing construction administrative processes, and ensuring the office operates efficiently each day.

Success in this position requires exceptional customer service, strong organizational skills, attention to detail, professionalism, sound judgment, confidentiality, and the ability to manage multiple priorities in a dynamic construction environment.

Key Responsibilities

Reception & Customer Experience

Welcome clients, vendors, applicants, and visitors with professionalism and enthusiasm.
Create a positive first impression that reflects Harmon Construction Services' commitment to exceptional customer service.
Answer, screen, and direct incoming phone calls.
Manage the company's shared administrative email inbox.
Coordinate conference room scheduling and visitor check-in.
Maintain a clean, organized, and welcoming reception area.
Respond promptly and professionally to internal and external inquiries.

Office Operations

Serve as the primary administrative support for the corporate office.
Coordinate incoming and outgoing mail, packages, and deliveries.
Maintain office supply inventory and place orders as needed.
Coordinate office vendors and service providers.
Assist with office maintenance requests.
Coordinate company meetings, employee events, and catered lunches.
Support internal communications and company announcements.
Maintain electronic and paper filing systems.
Assist with special projects assigned by leadership.

Human Resources & Employee Support

Coordinate all new hire onboarding activities.
Prepare new hire packets and onboarding documentation.
Create employee ID badges.
Coordinate employee uniforms, PPE, and company equipment.
Maintain employee personnel files and confidential records.
Track employee certifications, licenses, and training records.
Process employment verification requests.
Assist employees with HR-related administrative questions.
Support employee orientation and onboarding logistics.

Payroll Administration

Maintain employee information within Paychex.
Assist employees with Paychex access and basic system questions.
Process employee demographic and employment status changes.
Support payroll documentation and administrative reporting.
Maintain accurate employee records.

Accounts Payable Support

Receive, review, and route vendor invoices for approval.
Maintain vendor files and documentation.
Coordinate recurring utility payments.
Assist Accounting with invoice tracking and administrative support.
Monitor invoice status and follow up when needed.

Construction Administrative Support

Coordinate construction plan printing using large-format plotter equipment.
Prepare construction drawing packages for project teams.
Coordinate pickup and distribution of printed plans.
Assist Project Managers with administrative requests.
Maintain project documentation and files.
Support bid document preparation and distribution as needed.

Purchasing & Administrative Coordination

Coordinate office supply purchases.
Order employee uniforms and PPE.
Coordinate food and catering orders.
Purchase approved office materials and supplies.
Track company receipts and supporting documentation.
Assist with travel-related administrative support.

Customer Service Standards

The successful candidate will:

Deliver exceptional customer service to employees, clients, vendors, and subcontractors.
Respond promptly to requests and provide timely status updates.
Communicate professionally in person, by phone, and through email.
Demonstrate a positive, solution-oriented attitude.
Follow established service expectations while maintaining accuracy and professionalism.

Required Qualifications

High School Diploma or GED required.
Associate degree in Business Administration or related field preferred.
Minimum of 3–5 years of administrative, office coordination, executive support, or customer service experience.
Bilingual in English and Spanish (spoken and written) preferred.
Excellent verbal and written communication skills.
Strong organizational, time management, and multitasking abilities.
Demonstrated ability to prioritize multiple responsibilities and meet deadlines.
Strong attention to detail and follow-through.
Ability to maintain confidentiality and exercise sound judgment.
Professional demeanor with exceptional interpersonal skills.

Preferred Experience

Experience with one or more of the following is preferred:

Construction industry
Human Resources administration
Employee onboarding
Accounts Payable
Payroll support
Microsoft 365
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Teams
Adobe Acrobat
Paychex
Sage Intacct
Procore
DocuSign

Core Competencies

Customer Service Excellence
Professional Communication
Organization & Planning
Time Management
Attention to Detail
Problem Solving
Confidentiality
Initiative
Accountability
Adaptability
Teamwork
Continuous Improvement

Success in This Role

The successful candidate will:

Create an exceptional first impression for every visitor, caller, and employee.
Keep administrative operations organized and running efficiently.
Deliver timely and accurate administrative support across multiple departments.
Anticipate business needs before they become problems.
Take ownership of assigned responsibilities and follow through to completion.
Support operational excellence by identifying opportunities to improve processes and administrative workflows.
Help maintain a professional, collaborative, and customer-focused office environment.

Benefits

Harmon Construction Services offers a competitive benefits package, including:

Competitive pay based on experience
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off (PTO)
Paid Holidays
Company-Paid Life Insurance
Professional Development Opportunities
Career Growth and Advancement
Family-oriented company culture

Why Join Harmon Construction Services?

At Harmon Construction Services, our employees are the foundation of our success. We are committed to creating a workplace where people are respected, supported, and encouraged to grow. We believe exceptional customer service begins with taking care of our employees, working together as a team, and continuously improving how we serve our customers and one another.

If you're looking for an opportunity to make a meaningful impact, contribute to a growing organization, and build a long-term career with a company that values teamwork, professionalism, and continuous improvement, we'd love to hear from you.

Pay: $45,000.00 - $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in charlotte nc

Administrative Operations Coordinator

Executive Admin | Charlotte. NC - Hybrid | W2 ONLY

Customer Support Specialist - AI Trainer

Branch Admin Clerk

Administrative Assistant

Administrative Assistant

Customer Service Representative

IRCAD North America Concierge

EVS Administrative Assistant

PT Work Intake Associate Sat. 10AM to 3PM & Sun 11AM to 4PM

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Administrative Assistant III

Office Admin / Receptionist

Executive Assistant

Work Intake Associate

Executive Assistant

HR Administrative Assistant- Bank of America Stadium

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Senior Administrative Assistant - Public Health

Receptionist

I want to receive the latest job alert for secretary in charlotte nc

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