Top 4 Entry level payroll Jobs in Charlottesville, Va

Human Resources Specialist
City of Charlottesville, VA —Charlottesville, VA
- $53,677.95 - $64,636.84 a year
- Full-time
- Background check
- Writing skills
- Basic math
- Commuter assistance
- Paid holidays
6d
Payroll Specialist
Hoxton Circle —Charlottesville, VA
- $50,000 - $60,000 a year
- Research
- Mid-level
- Office
Quick Apply
13d
Office Admin/Dispatcher
STEMMLE PLUMBING REPAIR INC —Charlottesville, VA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
18h
Administrative / Office Assistant
Visiting Angels of VA —Waynesboro, VA
- Part-time
- Google Workspace
- Microsoft Outlook
- Medical office experience
- Opportunities for advancement
Quick Apply
9d

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Human Resources Specialist

City of Charlottesville, VA -
Charlottesville, VA

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Job Details

Full-time
$53,677.95 - $64,636.84 a year
6 days ago

Benefits

401(a)
Commuter assistance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Pension plan
Dependent health insurance coverage
Vision insurance
Gym membership
Loan forgiveness
Life insurance

Qualifications

Optimizing workflow processes
Office supply management
Practicing in a sourcing or procurement role
Employee onboarding
Visitor query response
Computer operation
Budget management
Confidential information handling
Data analysis reporting
HR communication
Phone communication
Operations coordination
Writing skills
Copy machines
Basic math
Employment law
Corporate training
Greeting customers
Employee surveys
Bachelor's degree in business
HR legal compliance
Mail distribution
Scanning
Research
Mid-level
High school diploma or GED
Public Administration
Invoice payment processing
Employee data management
Internal employee customer service

Full Job Description

General Summary

The Human Resources Specialist performs administrative and technical support for Human Resources operations and programs. This role is assigned as the first point of contact for the Human Resources Department and is responsible for processing personnel transactions, supporting hiring managers with pre-employment processes, assisting with the City's onboarding process, VOE requests, paying department invoices/credit card statements, city's gym reimbursement program, as well as a variety of other HR support work. Performs work under general supervision and reports to the Compensation & Systems Manager.

The starting hiring amount will be between $53,677.95 - $64,636.84 Annually. Starting offer is based on applicable education, experience, and internal equity. This full-time, non-exempt position offers a comprehensive benefits package, including 13 paid holidays plus one floating holiday, vacation and sick leave, health insurance with employer contribution, employer-paid life insurance, gym membership reimbursement, tuition assistance, and professional development opportunities. This position is also eligible for the following retirement benefits:

Choice of retirement plan:
- Defined Benefit Pension Plan: Provides a monthly benefit upon retirement, calculated using a defined formula based on earnings history, years of service, and age. The plan includes a 5-year vesting period and requires an employee contribution of 5% of salary.
- Defined Contribution 401a Plan: Employer makes fixed contributions to an individual account, which are invested, and returns are credited to the account. The account balance is used to provide retirement benefits. Vesting occurs at 33% after one year, 67% after two years, and 100% after three years of service. No salary contribution is required.
Voluntary 457 Deferred Compensation Plan
Eligibility to purchase prior service credit under the Defined Benefit Plan

The City of Charlottesville manages its own retirement system and does not participate in VRS; however, a Portability Agreement is available for eligible employees. For additional details, please refer to the “Benefits” tab within this posting or visit the City’s Employee Benefits webpage.

Essential Responsibilities and Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.

Serves as the first point of contact and main phone line contact for the department; receives and directs visitors in-person, by phone, or by email; assists employees and/or the public with general questions and/or directs to appropriate personnel.
Provides administrative and technical assistance for day-to-day Human Resources operations.
Responsible for processing personnel transactions related to employee status, new hires and terminations, address changes, pay changes, and responsible for the City’s E-Verify account.
Guides new hires and/or hiring managers, and ensures completion of pre-employment processes, which may include but not limited to: I-9’s, pre-employment drug screening and background checks, scheduling orientation, issuing of ID badges, assisting with onboarding, etc.
Provides general technical assistance to applicants and may, as needed, assist with recruitment efforts.
Responsible for the City's Gym Reimbursement Program, including coordination, tracking, and reimbursements.
Completes Public Service Loan Forgiveness (PSLF) and Verifications of Employment (VOE) requests.
Serves as a decentralized buyer, processing purchase requisitions and/or payment vouchers for the department.
Processes and reconciles department credit card statement(s) for payment.
Assists with the delivery and coordination of a variety of workforce activities which may include but is not limited to employee surveys, open enrollment, health fairs and assessments, retirement ceremonies, and employee celebrations.
Assists with employee trainings, such as materials, set up, attendance records, etc.
Maintains and updates information and documentation on the Human Resources external and internal websites, when appropriate.
Interprets personnel policies and procedures, providing guidance to employees.
Recommends and implements systems that support existing processes with the focus on process improvement and enhanced service delivery; participates in systems testing as needed.
Generates and distributes automated and standard reports.
Updates employee files to document personnel actions and to provide information for payroll and other uses.
Files/scans and maintains personnel records.
Orders, inventories, receives, and/or shelves routine supplies and office equipment.
Receives, opens, and sorts mail; receives, signs for, and distributes packages; may assist with bulk mailings.
Responsible for appropriate use and maintenance of City equipment, tools, and other resources, including work time.
Regular and reliable attendance.

Other Duties

Provides coverage/back-up for other Human Resource functions as needed.
Performs special projects, research, and/or analysis as assigned.
May receive or handle FOIA requests and/or forward such requests to appropriate staff members.
Performs additional duties to support operational requirements as apparent or assigned.

Education, Experience and Skills

Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

Bachelor degree in human resources management, business or public administration, or a related field.

Associate degree in human resources management, business or public administration, or related field AND at least 1 year of experience in human resources or a related field.

High School diploma or GED AND at least 3 years of experience in human resources or a related field.

An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.

Certifications/Licenses/Other Requirements

Required to successfully pass a pre-employment background check and pre-employment drug screen.

Knowledge, Skills, Abilities and Other Characteristics
Job Knowledge

Knowledge of best industry practices, human resources policies and procedures including ordinances and state/federal laws.
Knowledge of proper documentation, reporting, record keeping and compliance with federal, state, and local laws, regulations, policies, and procedures.
Knowledge of modern office procedures, methods, and equipment including computers and computer applications.
General knowledge of the organization and administration of municipal government.

Reading

Intermediate: ability to read and understand written materials such as newspapers, benefit plans, multi-step instruction manuals, and policy documents.

Writing

Intermediate: ability to write reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Presents ideas clearly and concisely.

Math

Basic: ability to perform the four basic arithmetic operations of addition, subtraction, multiplication, division.

Communication Skills

Intermediate: Establish and maintain effective working relationships with co-workers, management, vendors, and others. Ability to effectively explain policies and procedures to a variety of audiences. Elements of oral communication including persuasion may be necessary to gain cooperation and understanding. Ability to manage interactions that may involve stressful, negative behavior, requiring tact and the ability to respond to unpleasant interactions.

Independence and Decision-Making

Requires General Direction: normally performs the job by following general instructions or established standard operating procedures and/or policies. There is some discretion when making decisions among a few easily identifiable choices of the appropriate procedure or policy to apply to duties. Performance is reviewed frequently.

Technical Skills

Basic: uses standard technical skills to research, collect, organize, and analyze data, and to prepare technical reports and recommendations. Uses a variety of systems and reporting tools.

Fiscal Responsibilities

Prepares and processes payments and purchasing documents. May monitor and/or recommend budget allocations.

Supervisory Responsibilities

No responsibility for direction or supervision of others.

Other Characteristics

Organizational and time management skills, sometimes under strict time constraints.
Effectively balance multiple tasks simultaneously.
Excellent customer service skills.
Frequent change of tasks, constant interruptions, and requests for service.
Works closely with others as part of a team.
Tedious or exacting work.
Work effectively with sensitive and confidential issues and information.
May require additional hours outside of normal schedule.
May require dealing with angry, frustrated and/or upset individuals.

Physical Conditions & Additional Information

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
Must constantly position self to maintain files in file cabinets.
Must occasionally move about inside the office to access file cabinets, office machinery, etc.
Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Ability to observe details at close range (within a few feet of the observer).

Machines, Tools, Equipment, Software and Hardware:

Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.

Work Environment

Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
The noise level is usually moderate.

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or [email protected].

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City’s policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City’s policy prohibiting employees from testing positive for marijuana.

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entry level payroll jobs in charlottesville, va

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