Summary
Performs technical accounting, financial, and computerized functions in maintaining the fiscal records and systems of the town.
Essential Functions
1. Monitors expenditures of all town funds, examines all vouchers, department bills and payrolls for appropriateness of expenditure, and for accuracy and availability of funds before payment by Treasurer; oversees preparation of weekly warrants for payrolls and accounts payable.
2. Responsible for posting the accounts payable warrants, payroll warrants, cash receipts, and monthly journal entries to the General Ledger.
3. Reconciles Treasurer’s cash balance with the General Ledger cash balance, reconciles receivables, betterments, and outstanding long-term debt on an established monthly, quarterly, or annual schedule.
4. Assists in the preparation of monthly reports to track all financial activity within the Town’s many funds, to include special revenue funds, revolving funds, state and federal grants, capital projects, enterprise funds, trust funds, and the general appropriations of the town; ensures that funds are reconciled on a monthly bases with the department authorized to expend said funds.
5. Compiles and submits required local, state and federal reports (including, but not limited to, Tax Recapitulation Sheet, Schedule A, and reports providing for Free Cash Certification) during and at the close of the fiscal year; prepares annual balance sheet and breakdown of cash receipts; prepares annual reports for Town Report.
6. Maintains original town service contracts, employment contracts, and grants with State and Federal government, as well as, private entities doing business with the Town. Reviews contracts to ensure compliance with Massachusetts General Laws and purchasing procedures and certifies the availability of appropriated funds.
7. Assists in the development of operating and capital budget documents and facilitates their review and approval with the Finance Director, Town Administrator, Board of Selectmen, and the Finance Committee; assist all town departments in budget development.
8. Responsible for the management of computer software as it relates to accounting and data processing functions; maintains the chart of accounts master file. Performs the monthly and yearly close of the town financial management system.
9. Maintains the Town’s purchase order system and in conjunction with the Town Administrator, authorizes purchase order requests.
10. Conducts periodic internal operational and financial audits to assure compliance with state statutes and to sound financial management practices. Works with outside auditors during annual audit of Town’s funds and expenditures.
11. Maintains expertise in all aspects of municipal accounting through membership in professional organizations and participation in continuing education.
12. Performs other duties as assigned and in conjunction with other Town departments and employees, as well as, the general public regarding town finances and/or account procedures.
Education and Experience
Bachelor’s degree, preferable in accounting, finance, public or business administration; seven years of professional experience; experience in municipal accounting in Massachusetts preferred; or an equivalent combination of education and experience.
Knowledge, Skills and Abilities
· Thorough knowledge of the principles and practices of municipal accounting and of applicable provisions of the Massachusetts General Laws;
· Thorough knowledge of computer applications for accounting and financial management;
· Ability to analyze and interpret financial data and to present findings clearly in written and oral form;
· Ability to establish and maintain cooperative relationships with town officials and governmental representatives;
· Excellent skill in working with numbers and detail;
· Excellent analytical and communication skills, and
· Excellent financial computer skills including thorough knowledge of the MS Office suite, specifically spread sheet applications in a business environment. Knowledge of financial packages is essential.
Applicants must submit a Town of Harwich Employment Application along with a cover letter and resume to Human Resources, Angelique McGibbon. Submittals can be submitted electronically to [email protected] or mailed/delivered to 728 Main Street, Harwich MA 02645
Job Type: Full-time
Pay: $37.00 - $45.79 per hour
Benefits:
- 457(b)
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
