Top 1671 Administrative and Jobs in Chicago, Il

Executive Assistant to the President and CEO
Pan American Bank & Trust —Melrose Park, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply
Data Entry & Event Migration Specialist
Gibsons Restaurant Group —Chicago, IL
- $20 - $25 an hour
- Temporary
- Background check
- Google Workspace
- Writing skills
- Employee discount
Quick Apply
9d
Data Entry Clerk
Elevators Interiors —Chicago, IL
- $78,093 - $80,934 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
STAFF ASST
City of Chicago —Chicago, IL
- $68,616 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- High school
4d
Executive Assistant to Health Plan CEO - Chicago IL
UnitedHealthcare —Chicago, IL
- $32 - $57 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Allstate —Chicago, IL
- $30.10 - $45.13 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Work from home
Office Coordinator
Adyen —Chicago, IL
- $72,000 - $90,000 a year
- Mid-level
- Office
- Fair chance
Front Desk Administrator
Striden —Chicago, IL
- $26 an hour
- Full-time
- Office
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
6d
Executive Assistant | Full-Time | McCormick Place Convention Center
Oak View Group —Chicago, IL
- $42 - $48 an hour
- Urgently hiring
- Research
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant
New Insight Engineering —Chicago, IL
- $30 - $34 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
9d
Administrative Assistant
The J. M. Smucker Company —Chicago, IL
- $53,500 - $74,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
7d
Administrative Associate
Advyzon Investment Management LLC —Chicago, IL
- $27.08 - $34.41 an hour
- Part-time
- Hybrid work
- Writing skills
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
9h
Executive Administrative Assistant
Molson Coors Brewing Company —Chicago, IL
- $65,100 - $85,400 a year
- 6 years
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
13d
SENIOR ADMINISTRATIVE ASSISTANT
City of Chicago —Chicago, IL
- $62,544 a year
- Multiple hires
- Customer service
- Research
- Mid-level
4d
Administrative Assistant - Parttime
Mauser Packaging Solutions —Oak Brook, IL
- $80,000 - $100,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Administrative Assistant
Sidley Austin LLP —Chicago, IL
- $74,000 - $97,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Administrative Assistant - Design & Construction
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Administrative Assistant 3 - IM Rheumatology- Full - time
Hospital: Rush University Medical Center —Chicago, IL
- $25.20 - $35.60 an hour
- 8 hour shift
- Microsoft Excel
- 5 years
- Mid-level
9d
Data Entry Clerk IV - Grand Jury
Cook County State's Attorney's Office —Chicago, IL
- $60,147 a year
- Monday to Friday
- Ability to walk for extended periods
- Organizational skills
- Ability to stand for extended periods
2d

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administrative and jobs near chicago, il

Executive Assistant to the President and CEO

Pan American Bank & Trust -
Melrose Park, IL

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance
Retirement plan

Qualifications

Correspondence management
Microsoft Excel
Microsoft Outlook
Professional ethics
Executive administrative support
Bachelor's degree
Communications
Business Administration
Managing executive calendars
Microsoft Outlook Calendar
Time management

Full Job Description

SUMMARY

The Executive Assistant to the President & CEO serves as a strategic partner and operational anchor to the Bank’s chief executive, enabling effective leadership, decision-making, and organizational execution. This role is responsible for managing the CEO’s priorities, optimizing time and efficiency, and ensuring seamless coordination across internal teams and external stakeholders.

Acting as a central liaison between the CEO, Board of Directors, senior leadership, and key partners, the Executive Assistant ensures alignment of initiatives, timely communication, and disciplined follow-through. This position requires a high degree of professionalism, discretion, and judgment, as well as the ability to anticipate needs and proactively resolve challenges in a fast-paced, high-accountability environment.

ESSENTIAL DUTIES

Executive Support & Prioritization

· Manage and optimize the CEO’s calendar to ensure alignment with strategic priorities and organizational objectives.

· Coordinate meetings, prepare agendas, and drive follow-through on action items and deliverables.

· Anticipate scheduling conflicts and proactively resolve competing priorities.

· Act as the CEO’s primary point of contact for internal and external communications.

Communication & Relationship Management

· Serve as a key liaison between the CEO and Board members, clients, executives, and external stakeholders.

· Draft, review, and manage high-level communications, presentations, and correspondence on behalf of the CEO.

· Ensure timely, professional, and consistent communication across all interactions.

· Build and maintain strong, trust-based relationships across the organization and with external partners.

Meeting Coordination

· Coordinate committee meetings and assist with Board of Directors meetings, including scheduling, materials preparation, minutes, and follow-ups.

· Assist in the development of executive presentations, reports, and strategic materials.

· Maintain strict confidentiality with all board-level and sensitive information.

Operation & Execution

· Support key executive and organizational initiatives by tracking milestones, deadlines, and deliverables.

· Coordinate travel arrangements, events, and executive engagements.

· Identify and implement process improvements to enhance executive office efficiency and effectiveness.

· Assist with special projects and strategic initiatives as directed by the CEO.

Confidentiality & Judgement

· Handle highly sensitive and confidential information with the utmost discretion and professionalism.

· Exercise sound judgment in prioritization, decision-making, and issue resolution.

· Act with a high level of integrity and accountability in all aspects of the role.

MINIMUM REQUIREMENTS

These requirements reflect the minimum knowledge, skills, and experience necessary to perform this position successfully. Individual qualifications may vary.

· Bachelor’s degree preferred in business administration, communications, or a related field; equivalent experience considered.

· Minimum of five (5) years of experience supporting senior executives, preferably at the CEO or C-suite level.

· Exceptional organizational and time management skills with the ability to manage multiple priorities.

· Strong written and verbal communication skills, including executive-level correspondence.

· High level of professionalism, discretion, and emotional intelligence.

· Demonstrated ability to operate effectively in a fast-paced, high-accountability environment.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

· Strong problem-solving skills with the ability to anticipate needs and remove obstacles proactively.

KEY TRAITS FOR SUCCESS

· Proactive: Anticipates needs and addresses issues before they arise

· Detail-Oriented: Executes with precision and accuracy

· Dependable: Consistently follows through on commitments

· Relationship-Focused: Builds trust and credibility internally and externally

· Problem-Solver: Navigates challenges efficiently and discreetly

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

CEO or C-suite level executive support : 5 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative and jobs in chicago, il

Executive Assistant to the President and CEO

Data Entry & Event Migration Specialist

Data Entry Clerk

STAFF ASST

Executive Assistant to Health Plan CEO - Chicago IL

Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)

Office Coordinator

Front Desk Administrator

Executive Assistant | Full-Time | McCormick Place Convention Center

Administrative Assistant

Administrative Assistant

Administrative Associate

Executive Administrative Assistant

SENIOR ADMINISTRATIVE ASSISTANT

Administrative Assistant - Parttime

Administrative Assistant

Administrative Assistant - Design & Construction

Office Coordinator (Reception & Events)

Administrative Assistant 3 - IM Rheumatology- Full - time

Data Entry Clerk IV - Grand Jury

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