JOB TITLE: Part-Time Admissions and Recruitment Coordinator
PROGRAM/DEPARTMENT: Admissions and Recruitment
REPORTS TO: Admissions and Recruitment Director
WORK SCHEDULE: This is a part-time position with hours generally required during the school's business day, though occasional evenings and weekends may be necessary for special events like open houses. The number of hours per week range from 20-25 hours per week.
ABOUT HOLY FAMILY MINISTRIES
Holy Family Ministries is a unique community that provides opportunities for children, youth, and families from Chicago’s under-resourced neighborhoods to excel academically, grow spiritually, expand life experiences, and become exceptional leaders. For nearly forty years, Holy Family (HFM) has provided hope and purpose, rooted in faith, through the transforming power of education. More than 500 students across four programs are enrolled in year-round programming, each experiencing the chance for a brighter future. At Holy Family, Excellence in Education goes beyond just the classroom, ensuring every child can succeed in school and life.
Our programs strengthen communities by educating youth for entrance into high-performing high schools; instill in youth the values, character strengths, and resilience needed to succeed in life; and develop young leaders. The four stellar programs available at Holy Family Ministries: 1) Little Learners Academy - Early learning education, 2) Holy Family School - Education for K-8, 3) Adventures in Learning - afterschool and summer camp, and 4) The Peace Exchange - youth leadership and violence prevention program.
Holy Family Ministries has earned a Four-Star rating from Charity Navigator and a well-respected 501(c)(3) organization.
JOB OVERVIEW
The Part-Time Admissions and Recruitment Coordinator is the primary point of contact for prospective families and is responsible for managing the admissions process from initial inquiry through enrollment. This role supports the school's enrollment goals by conducting outreach, coordinating admissions events, and ensuring a positive experience for all applicants.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
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Serve as the first point of contact for prospective families, answering phone calls and emails regarding the admissions process.
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Manage and track applicant information in the school's database or Student Information System (SIS).
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Coordinate and schedule school tours, interviews, and informational sessions for prospective parents and students.
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Assist with the planning and execution of recruitment events, such as open houses and information nights.
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Assist in creating and distributing marketing materials for recruitment efforts, collaborating with other staff as needed.
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Follow up with families throughout the application process to ensure all required paperwork is submitted.
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Communicate admission decisions and enrollment requirements to families in a timely and professional manner.
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Maintain confidentiality of all student and family information.
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Assist with the re-enrollment process for current students.
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Excellent written, verbal, and interpersonal communication skills, with a focus on delivering excellent customer service to diverse families.
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Strong organizational and time-management skills, with the ability to manage multiple projects and meet deadlines in a fast-paced environment.
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Proficiency with Microsoft Office Suite and experience with database management or student information systems.
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Self-aware, goal-oriented, flexible, and capable of working independently and as part of a team. A positive, friendly, and patient demeanor is essential.
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Demonstrated commitment to equity, inclusion, and the mission of the school.
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Perform other administrative and clerical duties as assigned.
QUALIFICATIONS/EDUCATION
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Bilingual (English/Spanish) required
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Education: Associate's degree required; bachelor's degree preferred.
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Experience: A minimum of 1-3 years of relevant experience, preferably in an educational or customer service-related role.
WORK ENVIRONMENT
Able to work indoors and occasionally outdoors. Position requires sitting, standing, squatting, kneeling, seeing, hearing, and the ability to lift a minimum of 40lbs.
BENEFITS (full-time employees only):
Paid time off
403(b)
