Top 1248 Medical office assistant Jobs in Chicago, Il

Front Desk Associate
Complete Dental Care —Chicago, IL
- $18 - $23 an hour
- Full-time
- Spanish
- Dental office
- Writing skills
- Paid time off
- Employee discount
Quick Apply
Patient Care Coordinator
Concierge Aesthetics and Plastic Surgery —Northbrook, IL
- From $50,000 a year
- Full-time
- Background check
- Management
- Surgery
- Paid training
- Continuing education credits
Quick Apply
Credentialing & Provider Enrollment Specialist
Cardiothoracic & Vascular Surgical Associates, S.C. —Oakbrook Terrace, IL
- $65,000 - $75,000 a year
- 8 hour shift
- Hybrid work
- Background check
- Surgery
- Research
- Health savings account
- Health insurance
Quick Apply
Patient Financial Supervisor
JACKSON PARK HOSPITAL AND MEDICAL CENTER —Chicago, IL
- $24 - $28 an hour
- Full-time
- Background check
- Management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Transplant Insurance Follow-Up Specialist/Account Specialist
Wolcott, Wood and Taylor Inc. —Chicago, IL
- $22 - $26 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
Medical Office Receptionist - Headache Clinic
Endeavor Health —Chicago, IL
- $18.38 - $26.65 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Clinic
- Free parking
- Wellness program
Medical Office Assistant - Surgery, College of Medicine
University of Illinois —Chicago, IL
- $25.95 an hour
- Online Application
- Microsoft Outlook
- Surgery
- Word processing
- Health insurance
- Dental insurance
5d
Medical Front Desk Receptionist
Midwest Orthopaedics at RUSH —Chicago, IL
- $22 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Commuter assistance
- Health savings account
Quick Apply
Customer Service Specialist - UI Health, Orthopedics Clinic
University of Illinois —Chicago, IL
- $30.07 - $46.52 an hour
- Online Application
- Spanish
- English
- High school diploma or GED
- Health insurance
- Dental insurance
5d
Patient Service Representative (PSR) - Clinic
Advocate Aurora Health —Chicago, IL
- $19.80 - $29.70 an hour
- Full-time
- High school diploma or GED
- Clinic
- Computer skills
2d
Dental Receptionist
OMS —Chicago, IL
- From $19 an hour
- Full-time
- Bilingual
- Dental office
- HIPAA
- Health insurance
- Paid time off
Quick Apply
Part-Time Call Center Reps (Spanish and English)
DataStaff, Inc. —Chicago, IL
- $17.50 - $18.20 an hour
- Part-time
- Hybrid work
- Spanish
- English
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
7d
Medical Receptionist
Midwest Center for Womens Healthcare —Glenview, IL
- $21 - $22 an hour
- Full-time
- Administrative experience
- In-person
- Medical terminology
- Health savings account
- Health insurance
Quick Apply
4d
Traveling Medical Receptionist
RETINA VITREOUS ASSOCIATES —Oak Lawn, IL
- $17 - $18 an hour
- Full-time
- Customer service
- Computer skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
Clerical Worker
Union Medical Center —Chicago, IL
- From $17.30 an hour
- Full-time
- Bilingual
- Spanish
- Customer service
- Health insurance
- 401(k)
Quick Apply
Pharmacy Care Representative - Work From Home Illinois
CVS Health —Illinois
- $17.00 - $31.30 an hour
- Overtime
- Remote
- Microsoft Excel
- Microsoft Outlook
- Windows
- Paid holidays
- Health insurance
12d
Patient Relations Coordinator
Cameo Dental Specialists —River Forest, IL
- $20 - $24 an hour
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
5d
Dental Receptionist
Premier Endodontic Associates —Hinsdale, IL
- $18 - $23 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
Outbound Patient Enrollment Specialist
Cadence Health —Chicago, IL
- $23 - $24 an hour
- Remote
- HIPAA
- Mid-level
- Communication skills
- Paid parental leave
- Health insurance
Quick Apply
Medical Support Assistant (Advanced)
US Veterans Health Administration —Chicago, IL
- $50,762 - $65,990 a year
- Online Application
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
2d

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Front Desk Associate

Complete Dental Care -
Chicago, IL

Quick Apply

Job Details

Full-time
$18 - $23 an hour

Benefits

Paid time off
Employee discount

Qualifications

Practice management
Spanish
Teamwork
Managing teams as a healthcare practice manager
Insurance verification
HIPAA
Dental terminology
Attention to detail
Dental office experience
General management
Time management

Full Job Description

Job Overview
The Front Desk Supervisor is responsible for overseeing all front desk operations to ensure a smooth, efficient, and productive daily workflow. This role combines hands-on front desk duties with supervisory responsibilities, ensuring exceptional customer service while maintaining an organized and fully optimized schedule.

Key responsibilities include managing patient check-in and check-out processes, answering and directing incoming calls, scheduling and confirming appointments, and ensuring the daily schedule remains full, efficient, and productive. The Front Desk Supervisor actively monitors appointment flow, identifies gaps or cancellations, and works proactively to fill openings to maximize productivity.

In addition, the Front Desk Supervisor oversees the completion of all front desk tasks, ensuring accuracy, timeliness, and accountability. This includes following up on schedules, verifying that all assigned duties are completed, and supporting front desk staff to maintain consistent performance and operational efficiency.

The Front Desk Supervisor is also responsible for following up with sedation candidates to ensure they are completing all required steps for medical clearance at least 15 days in advance of their scheduled procedure. This includes monitoring clearance timelines, communicating requirements to patients, and coordinating with clinical staff as needed to prevent scheduling delays or cancellations.

Responsibilities

Oversee daily front desk operations to ensure efficiency, organization, and excellent customer service
Perform and supervise patient/client check-in and check-out procedures
Answer and manage incoming calls; schedule, confirm, and coordinate appointments
Monitor and manage the daily schedule to ensure it remains full, productive, and optimized
Proactively fill cancellations and open appointment slots to maximize productivity
Ensure all front desk tasks are completed accurately and on time
Follow up with front desk staff on assigned duties and accountability
Review schedules regularly to identify gaps, conflicts, or inefficiencies
Follow up with sedation candidates to ensure all medical clearance requirements are completed at least 15 days in advance
Coordinate with clinical staff as needed to prevent scheduling delays or cancellations

Skills

Strong leadership and team supervision skills within a dental office setting
Excellent patient service skills with a professional, friendly chairside-to-front-desk approach
Proficiency with dental practice management software (scheduling, patient records, treatment plans)
Strong knowledge of dental scheduling, including procedure timing and provider coordination
Ability to manage high call volumes and maintain professional phone etiquette
Understanding of dental terminology, procedures, and sedation scheduling requirements
Strong organizational and time-management skills with attention to detail
Ability to maximize chair time and maintain a productive, efficient schedule
Strong follow-up skills for patient appointments, treatment plans, and sedation clearances
Knowledge of patient check-in/check-out, insurance verification, and basic billing processes
Ability to handle patient information confidentially and in compliance with HIPAA
Problem-solving skills to manage cancellations, no-shows, and scheduling conflicts
Effective written and verbal communication skills with patients, staff, and providers
Team-oriented mindset with the ability to coach, train, and support front desk staff

Join us in delivering outstanding patient experiences! The Front Desk Supervisor helps set the tone for the entire practice by delivering outstanding patient service, driving productivity, and keeping daily operations flowing smoothly.

Pay: $18.00 - $23.00 per hour

Benefits:

Employee discount
Paid time off

Experience:

Dental Front desk: 1 year (Required)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

medical office assistant jobs in chicago, il

Front Desk Associate

Patient Care Coordinator

Credentialing & Provider Enrollment Specialist

Patient Financial Supervisor

Transplant Insurance Follow-Up Specialist/Account Specialist

Medical Office Receptionist - Headache Clinic

Medical Office Assistant - Surgery, College of Medicine

Medical Front Desk Receptionist

Customer Service Specialist - UI Health, Orthopedics Clinic

Patient Service Representative (PSR) - Clinic

Dental Receptionist

Part-Time Call Center Reps (Spanish and English)

Medical Receptionist

Traveling Medical Receptionist

Clerical Worker

Pharmacy Care Representative - Work From Home Illinois

Patient Relations Coordinator

Dental Receptionist

Outbound Patient Enrollment Specialist

Medical Support Assistant (Advanced)

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