Top 546 Office admin assistant Jobs in Chicago, Il

Executive Assistant
Griffin Resources —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Health insurance
Senior Executive Assistant to the CEO/Managing Partner-Preston Design and Construction Consulting
Steele Recruiting —Chicago, IL
- $115,000 - $185,000 a year
- Full-time
- Background check
- Research
- Office
- Commuter assistance
- Disability insurance
Quick Apply
5d
OFFICE ASSOCIATE
State of Illinois —Chicago, IL
- $4,144 - $5,429 a month
- Full-time
- High school
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
8d
OFFICE ASSOCIATE SS
State of Illinois —Chicago, IL
- $4,144 - $5,429 a month
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Paid parental leave
- Paid holidays
4d
PT Administrative Clerk
JANE ADDAMS RESOURCE CORPORATION —Chicago, IL
- $25.27 an hour
- Part-time
- Microsoft Outlook
- Office
- Organizational skills
Quick Apply
Receptionist/Office Clerk
Ada S McKinley Community Services Inc —Chicago, IL
- $23 an hour
- Full-time
- Word processing
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
ADMINISTRATIVE ASSISTANT I
State of Illinois —Park Forest, IL
- $5,834 - $8,307 a month
- Weekends as needed
- Bilingual
- Background check
- Microsoft Excel
- Paid parental leave
- Paid holidays
4d
Staff Assistant (ADMINISTRATIVE ASSISTANT I)
State of Illinois —Westchester, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
8d
ADMINISTRATIVE ASSISTANT IV- MEDICINE ADMINISTRATION
Cook County Health & Hospitals System —Chicago, IL
- $36.84 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Pass drug screening
- Paid holidays
- Health insurance
Administrative Clerk
UFCW Local 1546 —Chicago, IL
- $825 - $906 a week
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
10d
Scheduling Coordinator
Stewart Title Guaranty Company —Chicago, IL
- $42,348.94 - $70,581.56 a year
- Online Application
- Office
- High school diploma or GED
- Bachelor's degree
- Employee stock purchase plan
- Health insurance
Part-Time Administrative Assistant
DePaul University —Chicago, IL
- $18.70 - $21.00 an hour
- Part-time
- Background check
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
Front Desk Administrator
Striden —Chicago, IL
- $26 an hour
- Full-time
- Office
- High school diploma or GED
- Ability to lift 50 pounds
Quick Apply
File Clerk
Sciolex Corporation —Chicago, IL
- $24.31 an hour
- Full-time
- English
- Office
- High school diploma or GED
Receptionist/Administrative Assistant
Child Link —Chicago, IL
- $23 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
Quick Apply
Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Allstate —Chicago, IL
- $30.10 - $45.13 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Office Coordinator
The Ancona School —Chicago, IL
- $20 - $25 an hour
- Email
- Google Workspace
- Organizational skills
- Middle school
- 403(b) matching
- Health insurance
Data Processing Clerk
TeamofZAK —Chicago, IL
- $45,094 - $55,049 a year
- Full-time
- Microsoft Excel
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Assistant 2 - Diagnostic Services
Hospital: Rush University Medical Center —Chicago, IL
- $18.87 - $29.73 an hour
- 8 hour shift
- Microsoft Excel
- Hospital
- Mid-level

I want to receive the latest job alert for office admin assistant in chicago, il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office admin assistant jobs near chicago, il

Administrative Services jobs in Chicago, IL

Administrative Assistant jobs in Chicago, IL

Executive Assistant jobs in Chicago, IL

Office Assistant jobs in Chicago, IL

Receptionist Administrative Assistant jobs in Chicago, IL

File Clerk jobs in Chicago, IL

Office Coordinator jobs in Chicago, IL

Receptionist Clerk jobs in Chicago, IL

Administrative Assistant jobs in Park Forest, IL

Executive Assistant To CEO jobs in Chicago, IL

Administrative Clerk jobs in Chicago, IL

Processing Clerk jobs in Chicago, IL

Scheduling Coordinator jobs in Chicago, IL

Front Desk Agent jobs in Chicago, IL

Administrative Services jobs in Holly Springs, NC

Administrative Assistant jobs in Pleasanton, CA

Hospitality Administrative Assistant jobs in New York, NY

Administrative Services jobs in La Grande, OR

Administrative Services jobs in Forrest City, AR

Administrative jobs in Guam

Executive Assistant

Griffin Resources -
Chicago, IL

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Research

Full Job Description

Company Description

A Chicago-based real estate investment and development firm with a 25-year history of structuring and executing complex real estate investments through strategic public-private partnerships. Headquartered in Chicago’s Loop, the firm works with institutional capital partners, government agencies, and corporate stakeholders to deliver innovative affordable housing and commercial investment strategies that generate long-term value.

Our team combines the agility of an entrepreneurial firm with the discipline of institutional real estate, offering professionals the opportunity to work across acquisitions, development, capital markets, asset management, and investment strategy. Join us in shaping the future of responsible real estate investment by creating places that generate enduring value for investors, businesses, and the communities we serve.

Location: Chicago, IL (In-office)
Schedule: Full-time, Monday–Friday - This role requires flexibility to accommodate the scheduling needs of the CEO and occasional business activities outside of standard office hours.
Compensation: $70,000-$90,000 annually, depending on experience

Position Description

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer while helping manage the day-to-day needs of the office. This role serves as a trusted partner to the CEO, ensuring priorities are organized, communications are handled professionally, meetings and engagements are prepared, and critical details are anticipated and executed.

The ideal candidate is highly organized, technologically capable, proactive, and comfortable working in a fast-paced entrepreneurial environment. This individual should enjoy variety, take ownership of responsibilities, and have the ability to anticipate needs before they arise. The role requires strong judgment, professionalism, discretion, and the ability to interact confidently with executives, investors, partners, vendors, and community stakeholders.

Essential Functions

EXECUTIVE ASSISTANT SUPPORT

Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating appointments, and prioritizing competing demands
Prepare meeting agendas, materials, presentations, briefing documents, and other resources needed for CEO meetings, company board meetings, external board engagements, speaking opportunities, and business activities
Support preparation for company board meetings and external board engagements, including coordinating agendas, materials, presentations, schedules, meeting logistics, and follow-up items
Create and edit professional presentations, documents, and communications using tools such as Microsoft Office, Canva, Adobe Creative Suite, and InDesign
Coordinate domestic travel arrangements, conference registrations, detailed itineraries, and meeting logistics
Support planning and execution of industry, community, charitable, philanthropic, and business development events and commitments
Manage communications and correspondence with investors, government officials, tenant prospects, C-level executives, vendors, board members, and other external stakeholders
Prepare CEO and leadership team members for meetings by ensuring necessary information, materials, and logistics are organized in advance
Coordinate executive meetings, including refreshments, meals, conference room preparation, and overall meeting experience
Maintain executive contacts, business card records, CRM information, and relationship management systems
Assist with light accounting support, including budget tracking, expense reconciliation, and other financial coordination as needed
Assist with special projects, research, and business initiatives as assigned by the CEO
Represent the company professionally at meetings, events, and external engagements
Anticipate CEO needs and proactively identify opportunities to improve organization, efficiency, and effectiveness

OFFICE ADMINISTRATION

Open the office each morning and help maintain a professional, organized, and welcoming workplace for employees, visitors, clients, and business partners.
Manage day-to-day office operations, including office supplies, inventory, mail and deliveries, vendor coordination, equipment needs, maintenance requests, and utility payments for company properties.
Support office hospitality and meeting needs by coordinating conference rooms, refreshments, and ensuring shared spaces remain prepared and presentable.
Maintain organized company records, including SharePoint files, digital documents, forms, contact databases, event files, and other administrative resources.
Support administrative processes including document preparation, scanning, filing, data entry, and document management.
Assist with team and workplace initiatives, including employee engagement activities and general administrative support.

Qualifications

Bachelor’s degree preferred in business, finance, real estate, communications, marketing, or a related field
3–5 years of experience as an Executive Assistant or in a high-level administrative support role providing direct support to senior executives, business owners, or leadership teams
Active Notary Public commission preferred, or ability and willingness to obtain certification upon hire
Experience with Canva and Adobe Creative Suite, including InDesign, is required
Proficiency with Microsoft Office Suite, including PowerPoint, Word, Outlook, and Excel, is required
Experience with CRM systems, Salesforce, or similar platforms is preferred
Interest in or familiarity with real estate, finance, investing, or professional services environments is strongly preferred
Demonstrated experience managing executive calendars, coordinating complex schedules and travel, preparing presentations and meeting materials, and supporting executive meetings or board engagements
Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information
Exceptional written and verbal communication skills with a high level of professionalism
Ability to anticipate needs, exercise sound judgment, and work independently
Strong technology skills and ability to quickly learn new systems and tools
A proactive, resourceful, and adaptable mindset with a willingness to learn and take ownership
Ability to interact professionally with executives, investors, clients, vendors, and community partners

Work Environment

This is an in-person role based in our Chicago office. The position requires regular interaction with leadership, employees, visitors, vendors, and community partners.

Flexibility outside of normal business hours may be required for company events, meetings, or special projects.

The ideal candidate enjoys being involved, takes pride in creating a positive workplace experience, and finds satisfaction in helping others succeed by keeping the office organized, welcoming, and running efficiently.

Compensation

Salary: $70,000-$90,000 annually, depending on experience

Benefits

Medical, dental, and vision insurance
Paid time off and paid holidays
401(k) with company match

Apply Now

Refine Your Search

office admin assistant jobs in chicago, il

Executive Assistant

Senior Executive Assistant to the CEO/Managing Partner-Preston Design and Construction Consulting

OFFICE ASSOCIATE

OFFICE ASSOCIATE SS

PT Administrative Clerk

Receptionist/Office Clerk

ADMINISTRATIVE ASSISTANT I

Staff Assistant (ADMINISTRATIVE ASSISTANT I)

ADMINISTRATIVE ASSISTANT IV- MEDICINE ADMINISTRATION

Administrative Clerk

OFFICE COORDINATOR

Scheduling Coordinator

Part-Time Administrative Assistant

Front Desk Administrator

File Clerk

Receptionist/Administrative Assistant

Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)

Office Coordinator

Data Processing Clerk

Administrative Assistant 2 - Diagnostic Services

I want to receive the latest job alert for office admin assistant in chicago, il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected