Top 58 Administrative specialist Jobs in Chicago Il

Specialist, Corporate Administrative Support
InterPark LLC —Chicago, IL
- $55,000 - $70,000 a year
- Full-time
- 18 years or older
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
3d
Data Entry Specialist
XBP Global —Chicago, IL
- From $23.63 an hour
- Part-time
- Computer literacy
- Windows
- In-person
Quick Apply
11d
Administrative Specialist - Neurosciences
Hospital: Rush University Medical Center —Chicago, IL
- $18.87 - $29.73 an hour
- 8 hour shift
- Microsoft Excel
- Mid-level
- High school diploma or GED
3d
Administrative Support Specialist
KBR —Chicago, IL
- $21 - $30 an hour
- Full-time
- CPR Certification
- Microsoft Excel
- 6 years
- AD&D insurance
- Health insurance
Commercial Banking Administrative Specialist
Centier Bank —Highland, IN
- $21.65 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Tuition reimbursement
- Paid time off
Quick Apply
【日英バイリンガル】General Affairs & Human Resources Specialist (GA/HR),Elk Grove Village, IL (11420)
Leverages U.S. Inc. (Shigotosagashi.com) —Elk Grove Village, IL
- $50,000 - $60,000 a year
- Full-time
- Mid-level
- Office
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant - Data Entry Specialist: BP Whiting Refinery
Denali Universal Services —Whiting, IN
- Full-time
- 18 years or older
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
11d
AI Training Specialist (Data Annotation)
Remote Talent Cloud —Chicago, IL
- $20,800 - $41,600 a year
- Contract
- Remote
- English
- Organizational skills
- Communication skills
Quick Apply
Medical Front Office -Patient Service Specialist
RUSH Physical Therapy —Chicago, IL
- $19 - $20 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
National Business Support Specialist- Chicago, IL
KEYENCE —Chicago, IL
- $65,000 - $68,000 a year
- Full-time
- Microsoft Outlook
- Research
- Office
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant/ Prior Authorization Specialist for Home Health Agency
Home Health Advantage INC. —Orland Park, IL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Support Specialist
Insight —Chicago, IL
- $18 - $20 an hour
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Disability insurance
- Health insurance
Quick Apply
Service Specialist
Opensity Solutions —Chicago, IL
- Up to $22 an hour
- Full-time
- Hospitality
- Ability to walk for extended periods
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Ecommerce Catalog Specialist
MJ Holding Company LLC —Bridgeview, IL
- Hybrid work
- Microsoft Outlook
- Merchandising
- Research
- Disability insurance
- Health insurance
10d
Associate Customer Portal Specialist
Oil-Dri Corporation of America —Chicago, IL
- $20 - $25 an hour
- Full-time
- Hybrid work
- Office
- High school diploma or GED
- Communication skills
- Paid parental leave
- Paid holidays
Quick Apply
1d
Reception and Administrative Operations Specialist
MC Machinery Systems, Inc. —Elk Grove Village, IL
- $23.08 - $28.58 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Office Services Specialist
Varlyq Technologies —Chicago, IL
- $20 an hour
- Full-time
- Background check
- Computer skills
- In-person
- Free parking
Quick Apply
5d
Payroll System Administration Specialist
Insight —Chicago, IL
- $31.25 an hour
- Hospital
- Mid-level
- High school diploma or GED
- 401(k)
Quick Apply
Administrative Support Professional
Cintas —Hammond, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- AD&D insurance
Medical Front Office - Patient Service Specialist
RUSH Physical Therapy —Elmhurst, IL
- $20 - $21 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance

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Specialist, Corporate Administrative Support

InterPark LLC -
Chicago, IL

Quick Apply

Job Details

Full-time
$55,000 - $70,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Employee assistance program
Vision insurance

Qualifications

Project team coordination
Confidential information handling
Executive administrative support
Legal administrative experience
Legal department experience

Full Job Description

Full-Time – 30 Hours per Week/Benefit Eligible - Temporary position up to 1 year
This position will provide administrative support to the Legal Department while coordinating corporate governance, Environmental, Social & Governance (ESG), and Capital Expenditure (CapEx) administrative processes. This position serves as a key administrative resource by maintaining legal records, supporting compliance initiatives, coordinating corporate filings, tracking capital projects, and assisting with executive and departmental operations.
This is an exempt full-time (30 hours per week) - primarily remote position requiring exceptional organizational skills, attention to detail, discretion, and the ability to effectively manage multiple priorities.

Essential Responsibilities:
Legal Administration

Provide administrative support to the Legal Department.
Complete in-house contract drafting training and progressively assume responsibility for drafting, reviewing, and revising routine contracts, amendments, and other legal documents under the guidance of the Legal Department.
Prepare, edit, proofread, and distribute legal correspondence, reports, presentations, and other documents.
Maintain confidential legal files, contracts, and corporate records.
Coordinate document execution through DocuSign and maintain executed agreement files.
Maintain contract records within CLM or other contract management systems.
Track contract renewals, legal requests, and follow-up items.
Process and reconcile legal invoices while coordinating with Accounting.
Coordinate meetings, calendars, travel arrangements, and departmental schedules as needed.
Handle confidential and sensitive information with discretion.

Corporate Governance & Compliance

Coordinate annual corporate filings and maintain corporate entity records.
Assist with CSC filings and related corporate governance documentation.
Coordinate business permits, licenses, and renewals.
Assist with quarterly BEREP (Business Entity Reporting) filings and maintain supporting documentation.
Track elevator certificates, inspections, and compliance documentation.
Assist with Better Business Bureau (BBB) inquiries and responses.
Maintain compliance documentation and assist with eCompliance administrative activities.
Coordinate document retention and corporate recordkeeping.

ESG Administration

Coordinate ESG documentation and reporting support.
Track ESG initiatives, deadlines, and deliverables.
Gather information from departments for ESG reporting requirements.
Maintain supporting documentation related to sustainability, governance, and corporate responsibility initiatives.
Assist in preparing ESG reports, presentations, and executive materials.

Capital Expenditure (CapEx) Administration

Maintain Capital Expenditure tracking logs.
Coordinate CapEx approval documentation from initiation through project completion.
Track project status, approvals, invoices, and close-out documentation.
Work closely with Finance, Operations, and Accounting regarding project documentation.
Prepare CapEx reports and spreadsheets.

Administrative & Operational Support

Prepare correspondence, reports, spreadsheets, and presentations.
Schedule meetings and coordinate meeting logistics.
Assist with conference registrations and travel arrangements.
Coordinate executive ticket inventory and event requests.
Assist with special projects and process improvement initiatives.
Serve as a liaison with internal departments, vendors, and outside partners.
Perform additional administrative duties as assigned.

Eligibility Requirements

Associate's degree preferred or equivalent combination of education and relevant work experience.
Three or more years of administrative experience supporting Legal, Compliance, Executive Leadership, Finance, or Corporate Services.
Experience coordinating confidential information.
Exceptional organizational and project coordination skills.
Strong written and verbal communication abilities.
High attention to detail and accuracy.
Ability to prioritize multiple projects and deadlines.
Self-motivated with the ability to work independently in a remote environment.

Technical Skills

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Adobe Acrobat
DocuSign
CLM or similar contract management software preferred
Experience with expense management and invoice processing systems
Ability to quickly learn new software applications

Work Environment

Exempt Full-time position (30 hours per week).
Primarily remote/work-from-home.
Occasional travel to the corporate office for meetings, training, special projects, or department needs.
Must maintain a professional home office with reliable internet access.

Success Factors

The successful candidate will:

Demonstrate exceptional attention to detail and organization.
Maintain the highest level of confidentiality and professionalism.
Build strong relationships across Legal, Finance, Operations, and Executive Leadership.
Take initiative to improve administrative processes and organizational efficiency.
Effectively manage competing priorities while consistently producing high-quality work.

Required Qualifications

Must submit your application for employment through www.interparkholdings.com/careers.aspx to be considered for this position
Must have unrestricted authorization to work in US.
Must be at least 18 years of age. If working at an off-airport location, you must be 21 years or older based on airport requirements.
Must be willing to submit to and pass a background investigation, drug test and reference checks.
Must possess vision and hearing faculties sufficient to perform essential functions.
Must be willing to work: Monday – Friday CST schedule – Manager will provide specifics.

Comprehensive Benefits Package & Salary Information

Salary Range: $55K - $70K
401k
Employee Assistance Program (EAP)
Vacation Time
Medical, Dental, Vision
Pre-Tax Commuter

Quick Apply

Refine Your Search

administrative specialist jobs in chicago il

Specialist, Corporate Administrative Support

Data Entry Specialist

Administrative Specialist - Neurosciences

Administrative Support Specialist

Commercial Banking Administrative Specialist

【日英バイリンガル】General Affairs & Human Resources Specialist (GA/HR),Elk Grove Village, IL (11420)

Administrative Assistant - Data Entry Specialist: BP Whiting Refinery

AI Training Specialist (Data Annotation)

Medical Front Office -Patient Service Specialist

National Business Support Specialist- Chicago, IL

Administrative Assistant/ Prior Authorization Specialist for Home Health Agency

Support Specialist

Service Specialist

Ecommerce Catalog Specialist

Associate Customer Portal Specialist

Reception and Administrative Operations Specialist

Office Services Specialist

Payroll System Administration Specialist

Administrative Support Professional

Medical Front Office - Patient Service Specialist

I want to receive the latest job alert for administrative specialist in chicago il

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