Top 297 Executive coordinator Jobs in Chicago Il

Executive Operations Coordinator
VEGA Partners LLC —Chicago, IL
- $25 - $35 an hour
- Full-time
- 5 years
- Mid-level
- Office
Executive Affairs Coordinator
DePaul University —Chicago, IL
- $27.57 - $33.09 an hour
- Full-time
- Background check
- Mid-level
- University
- Paid holidays
- Health insurance
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Special Education Case Manager (Bilingual Preferred)
Erie Elementary Charter School —Chicago, IL
- $63,000 - $75,000 a year
- Full-time
- School experience
- Spanish
- Experience working with individuals with disabilities
- Health insurance
- Dental insurance
Quick Apply
4d
Employment Specialist
TotalLink to Community —Northbrook, IL
- $21.63 - $24.03 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Mileage reimbursement
- Health insurance
Quick Apply
Business Manager
South Loop Loft —Chicago, IL
- $53,588.70 - $90,536.93 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Facilities and Equipment Maintenance Technician
RidgePoint Facility Services —Oak Brook, IL
- $25 - $30 an hour
- Extended hours
- Background check
- Maintenance
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Speech Language Pathologist- School
Soliant —Tinley Park, IL
- $41.40 - $61.40 an hour
- Part-time
- School experience
- Mid-level
- Master's degree
- Dental insurance
- Vision insurance
Quick Apply
Enrollment Director, Alpha - $200,000/year USD
Crossover —Chicago, IL
- Full-time
- Writing skills
- Mid-level
- 3 years
Quick Apply
Inside Sales Representative - Move Coordinator
Coffey Bros Moving —Westchester, IL
- Up to $105,000 a year
- Full-time
- Background check
- Mid-level
- 3 years
- Paid training
- Health insurance
Quick Apply
Provisions Coordinator I - Masters Required
Neopolitan Lighthouse —Chicago, IL
- $52,500 - $55,700 a year
- Full-time
- Research
- Mid-level
- Master's degree
- Profit sharing
- Health insurance
Quick Apply
Finance Director
CFS —Chicago, IL
- $90,000 - $110,000 a year
- Full-time
- Hybrid work
- CPA
- 5 years
- Office
- Dental insurance
- Paid time off
5d
Behavioral Heatlh/Medical Stablization Manager
Roseland Community Hospital —Chicago, IL
- Full-time
- Nursing
- Psychiatry
- RN License
- Health insurance
- Tuition reimbursement
Quick Apply
2d
Manager, Strategic Partnerships
FAMILY ENTERTAINMENT GROUP LLC —Itasca, IL
- $100,000 - $120,000 a year
- Full-time
- Sales
- Marketing
- Bachelor's degree
Quick Apply
5d
CAD Drafter – Custom Cabinetry
DAVRON LLC —Glenview, IL
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- 3 years
- In-person
- Paid holidays
- Health insurance
Quick Apply
2d
INTERNATIONAL PROGRAMS ADMINISTRATOR
State of Illinois —Chicago, IL
- $6,242 - $9,021 a month
- Overtime
- Bilingual
- Background check
- Writing skills
2d
Senior Coordinator, Executive Support
Braven —Chicago, IL
- $47,500 - $58,700 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
Administrative Coordinator
J.S. Held LLC —Chicago, IL
- $60,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Commuter assistance
- Health insurance
12d
Advocacy & Activism Giving Coordinator - US
Lush Handmade Cosmetics —Chicago, IL
- $61,400 - $75,000 a year
- Full-time
- Remote
- Mid-level
- US work authorization
- Leadership
Quick Apply
10d
Executive Assistant to the CEO
Mitsubishi HC Capital America Inc —Itasca, IL
- $90,000 - $110,000 a year
- Overtime
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply

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Executive Operations Coordinator

VEGA Partners LLC -
Chicago, IL

Apply Now

Job Details

Full-time
$25 - $35 an hour

Qualifications

Executive administrative support
Desktop applications
Productivity software
Process improvement planning
Stakeholder management

Full Job Description

We are seeking an Executive Operations Coordinator to provide strategic administrative and operational support to enable effective execution of enterprise priorities. The role serves as a key liaison across the firm, ensures executive decision readiness, and manages the operating cadence supporting the firm’s CEO.

About VEGA Partners LLC

VEGA Partners LLC is a leading, woman-owned and led social impact consulting firm. We help organizations evolve in a socially - conscious world. Our methods are rooted in equity and grounded in values of integrity, being client-centered, collaboration, and high performance. We are expanding our team, which currently reflects diverse experiences and sectors and bridge many disciplines into a cohesive approach to develop social impact solutions for companies, philanthropies, and the public sector, including strategies and programs to enhance reputation, build stakeholder support, and develop meaningful, equitable partnerships.

Description

IDEAL CANDIDATE

The ideal candidate is an individual with a dynamic skill set who is willing and eager to jump into a variety of project types to help solve problems. You will contribute to the firm’s growth by enabling the CEO to focus on strategic and business development priorities. This role is designed for someone who is deeply organized, intellectually curious, and energized by doing the work—not directing it. You’ll attend meetings, synthesize what matters, take on first conversations with external parties, and make sure priorities don’t slip. You will be obsessed with the growth of Vega, and willing to roll up your sleeves to contribute to it in whatever form that takes on a given day. This individual is able to adjust quickly to shifting priorities and urgent matters while maintaining composure and accuracy and maintain discretion and reliability during periods of high workload.

RESPONSIBILITIES

Executive and Administration

Partner with the CEO to ensure projects are tracked and prepared for timely review and approval
Manage confidential executive materials, communications, and records with a high degree of discretion and professionalism
Maintain organized records and materials that support continuity, decision-making, and executive efficiency
Facilitate weekly and monthly operational meetings, including agenda development, note capture, and follow-up tracking
Distribute pre-read materials in advance and attach critical documents to calendar invites to ensure executive readiness
Support executive expense processing, approvals, and reconciliation activities in accordance with policy and delegated authority
Maintain audit-ready documentation and ensure compliance with applicable travel, expense, and approval policies
Exercise discretion and accuracy when handling sensitive financial related information
Support Business Development activities, proposal development and maintain sales pipeline
Assist in facilitating executive working sessions, offsites, and strategy reviews
Plan internal professional events
Oversee end-to-end planning and execution of complex, time-bound projects
Coordinate cross-departmental resources to ensure alignment, accountability, and on-time delivery

Office Operations & Coordination

Maintain and build processes of firm’s digital tools and technology platforms (CRM, Microsoft, etc.)
Support standing up and scaling new operating models, tools, or processes to support evolving business needs
Ensure smooth coordination of essential office logistics, including printing, shipping, supplies, and catering for internal and external meetings
Oversee processes general office management to ensure an organized and professional work environment
Contribute to firmwide operational and administrative excellence initiatives by offering insights, sharing best practices, and supporting continuous improvement projects across the organization
Complete additional project/administrative work as needed

Project Delivery Support

Facilitate teamwork, promote cooperation, and exhibit a high level of professionalism
Partner with project teams to ensure alignment, consistent practices, and seamless coordination
Track action items and maintain accountability across project teams
Write memos, prepare presentations, and develop materials that reflect the company’s strategic direction with precision and clarity
Serve as a liaison to drive execution of deadlines and maintain visibility on initiatives

QUALIFICATIONS

At least 7 years of administrative work including 5 years experience supporting an Executive
Demonstrated excellence in project management, executive support, strategic coordination and independent decision making
Demonstrated knowledge and understanding of PC applications, including Window/Microsoft, Excel, PowerPoint, SharePoint, Zoho CRM, Asana, SurveyMonkey, Wordpress, Canva and other relevant applications
Demonstrated ability to identify and implement process enhancements and efficiencies
Proven ability to perform effectively in a high-performance culture.
Demonstrated ability to build consensus, establish trust and communicate effectively (written & verbal)

LOCATION

This role is based in downtown Chicago, IL, and requires flexibility to directly support the CEO.

Salary

$25 - $35 per hour

Apply Now

Refine Your Search

executive coordinator jobs in chicago il

Executive Operations Coordinator

Executive Affairs Coordinator

Office Coordinator (Reception & Events)

Special Education Case Manager (Bilingual Preferred)

Employment Specialist

Business Manager

Facilities and Equipment Maintenance Technician

Speech Language Pathologist- School

Enrollment Director, Alpha - $200,000/year USD

Inside Sales Representative - Move Coordinator

Provisions Coordinator I - Masters Required

Finance Director

Behavioral Heatlh/Medical Stablization Manager

Manager, Strategic Partnerships

CAD Drafter – Custom Cabinetry

INTERNATIONAL PROGRAMS ADMINISTRATOR

Senior Coordinator, Executive Support

Administrative Coordinator

Advocacy & Activism Giving Coordinator - US

Executive Assistant to the CEO

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