Top 111 Operations administrator Jobs in Chula Vista Ca

Office Administrator
Jackson Lewis —San Diego, CA
- $120,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Adult Residential Facility (ARF) Administrator
Developmental Services Continuum, INC. —Lemon Grove, CA
- $27 - $30 an hour
- Overtime
- Background check
- Clean driving record
- Management
- Paid training
- Mileage reimbursement
Quick Apply
3d
Office Administrator
MG Properties —San Diego, CA
- $28 - $32 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Paid holidays
Quick Apply
9d
Office Administrator
Cristo Rey San Diego High School —San Diego, CA
- $21 - $25 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
2d
Office Administrator
Kidisthenics Fitness Company —San Diego, CA
- $28.85 - $33.65 an hour
- Overtime
- Mid-level
- Microsoft Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Receptionist/Operations Assistant
Clark Hill —San Diego, CA
- $24 - $28 an hour
- Overtime
- Serving
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Disability insurance
Administrative Assistant
Penhall Company —San Diego, CA
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
Executive and Operations Administrator
Manor Ventures —San Diego, CA
- $55,000 - $67,500 a year
- Part-time
- Hybrid work
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
SC Business Operations Administrator
Kyocera International, Inc. —San Diego, CA
- $65,000 - $86,000 a year
- Online Application
- Office
- 3 years
- Bachelor's degree
- Paid holidays
- Health insurance
Quick Apply
Branch Administrator
Cetera Financial Group —San Diego, CA
- $27.40 - $33.00 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Reception and Office Administrator
Tempo —San Diego, CA
- $68,000 - $71,000 a year
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Assisted Living Administrator
Grossmont Gardens Senior Living —La Mesa, CA
- $110,000 - $130,000 a year
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Operations & Office Manager
Priority Doors & Windows —San Diego, CA
- $75,000 - $110,000 a year
- 8 hour shift
- Background check
- Spanish
- Clean driving record
- Health insurance
- 401(k) matching
Quick Apply
Operations Coordinator
Capricor Therapeutics —San Diego, CA
- $27 - $33 an hour
- Full-time
- Ability to walk for extended periods
- Office
- Front desk
- Paid parental leave
- AD&D insurance
Quick Apply
Receptionist/Administrative Assistant
Lupita G. Fernandez & Assoc. Inc —San Ysidro, CA
- $26.09 - $30.50 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
Quick Apply
6d
Administrative Assistant
Resolute Defense Systems Engineering, Inc. —San Diego, CA
- $20 - $40 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
4d
Project Administrative Assistant
Balfour Beatty —San Diego, CA
- Full-time
- Microsoft Outlook
- Research
- Office
- Health savings account
- Health insurance
Football Operations Coordinator (Athletics Administration Professional I)
San Diego State University —San Diego, CA
- $4,482 - $6,530 a month
- Temporary
- Background check
- Microsoft Outlook
- Windows
- Paid holidays
- Disability insurance
Administrative Assistant - Nursing Administration
UC San Diego Health —San Diego, CA
- $29.42 - $42.16 an hour
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Relocation assistance
5d
Administrative Analyst/Specialist Exempt II
San Diego State University —San Diego, CA
- $5,797 - $8,445 a month
- Full-time
- Background check
- Oracle
- Mid-level
- Paid holidays
- Disability insurance
9d

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Office Administrator

Jackson Lewis -
San Diego, CA

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Job Details

Full-time
$120,000 - $150,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Employee assistance program
Vision insurance

Qualifications

Practice management
Staff supervision
Microsoft Excel
Microsoft Outlook
Administrative experience

Full Job Description

Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

Office Administrator (OA) Job Summary

Work directly with the Office Managing Principal (OMP) to provide oversight of daily operations and administration within the office(s). Additionally, work with the Senior Managers of Office Administration, Senior Director of Operations, and various department leaders as needed to drive firm initiatives.

This role will support the following offices: San Diego CA, Las Vegas & Phoenix

Reports to:

Senior Director of Operations

Essential Functions

Office Operations and Management
- Manage day-to-day office operations enabling Office Managing Principal (OMP) to focus on practice and business development. Assist with strategic and tactical initiatives.
- Work collaboratively with Office Managing Principal (OMP) oversee day to day office management
- Support and adhere to all firm policies and procedures
- Review office expense reports and office general ledgers on a monthly basis to monitor expenses and track adherence to approved budget
- Directly manage legal secretaries, office services and other support staff. Mentor and help develop skills required of these roles.
- Coordinate the annual evaluation and compensation process for staff. Conduct midyear evaluations and interim evaluations for new support staff. Assist as needed with the attorney evaluation process.

Administration responsibilities including:
- Recruitment of all staff positions.
- Onboarding, orientation and training of staff as well as assisting with onboarding of attorneys.
- Off-boarding of terminated employees
- Manage office workflow, assess workloads and manage staff assignments.
- Monitor staff attendance, vacations, and other absences/leaves from the office.
- Perform timely approval of timecards and monitor all office overtime.
- Coordinate leaves of absence with HR team.
- Oversee mail/supply operation for optimum efficiency.
- Identify staff training opportunities/needs and coordinate logistics of those trainings with internal department leaders
- Perform other administrative duties as assigned

Business Services Collaboration

Act as a liaison to IT, Facilities, HR, Marketing and other Business Services departments.
Prepare capital and operating budgets in conjunction with relevant finance team members.
Assist with implementation of firmwide initiatives – provide insight and feedback to project teams on strategic initiatives, contributing to successful implementations
- Partner with HR Business Partner as needed to monitor and manage employee relations issues
- Stay current with Firm technology enhancements/upgrades to act as primary office escalation point of contact.
- Partner with Facilities on office renovations, relocations, and maintenance
- Support local Marketing events and Marketing/Business Development Manager

NOTE: Travel to non-resident offices may be required occasionally

Qualifications/Skills Required

Minimum 3+ years of law firm administration and/or relevant management experience.
Strong management skills with prior direct supervisory responsibility.
Excellent oral and written communications skills.
Comfort communicating at all levels of an organization.
Strong relationship management skills.
Well-developed and professional interpersonal skills.
Ability to travel to offices when required.
Ability to manage staff effectively across multiple locations.
Ability to work in a fast-paced environment and adapt to changes.
Innovative and creative in approaching the administrative office functions.
Highly detail oriented and ability to multi-task.
Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).
Basic knowledge of finances and accounting.

Prior experience working in a law firm desired.
Skilled in NetDocs document management a plus.

#LI-LM1

#LI-Hybrid

Educational Requirements

Undergraduate degree required, advanced degree preferred

For California area, the expected salary range for this position is between $130,000 and $150,000. This position is also eligible for annual bonuses. The actual compensation will be determined based on experience and other factors permitted by law.

Jackson Lewis offers a competitive benefits package that includes:

Medical, dental, vision, life and disability insurance
401(k) Retirement Plan
Flexible Spending and Health Savings Account
Firm-paid holidays, vacation and sick time
Employee assistance program and other firm benefits

For Las Vegas area, the expected salary range for this position is between $120,000 and $140,000. The actual compensation will be determined based on experience and other factors permitted by law.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Apply Now

Refine Your Search

operations administrator jobs in chula vista ca

Office Administrator

Adult Residential Facility (ARF) Administrator

Office Administrator

Office Administrator

Office Administrator

Receptionist/Operations Assistant

Administrative Assistant

Executive and Operations Administrator

SC Business Operations Administrator

Branch Administrator

Reception and Office Administrator

Assisted Living Administrator

Operations & Office Manager

Operations Coordinator

Receptionist/Administrative Assistant

Administrative Assistant

Project Administrative Assistant

Football Operations Coordinator (Athletics Administration Professional I)

Administrative Assistant - Nursing Administration

Administrative Analyst/Specialist Exempt II

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