Top 3 Administrative specialist Jobs in Clyde, Nc

Administrative Support Specialist -
Western Carolina University —Cullowhee, NC
- $34,602 - $58,870 a year
- Online Application
- Mid-level
- Office
- High school diploma or GED
8d
Operations Specialist
WM —Asheville, NC
- $19 - $23 an hour
- Full-time
- 18 years or older
- No experience needed
- Office
- Paid training
- Employee stock purchase plan

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8d
Operations Specialist
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Is responsible for using Microsoft Suite and additional software tools to manage a variety of daily tasks, such as procurement, time and attendance, safety…
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Administrative Support Specialist -

Western Carolina University -
Cullowhee, NC

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Job Details

Permanent | Full-time
$34,602 - $58,870 a year
8 days ago

Qualifications

Optimizing workflow processes
Office activity coordination
Educational administrative software
Operations coordination
Process improvement
Documentation tools
Data management
Financial data management
Productivity software
Office management
Escalation handling
Office record organization

Full Job Description

The primary location of this position is on-site in Cullowhee, NC campus, but occasionally the position may be expected to report to WCU’s Biltmore Park instructional site located in Asheville, NC. This position is designated as being subject to the State of North Carolina Human Resources Act (SHRA).

Services provided by the person in this position support the day-to-day administrative operations of the Department of Human Services. The position assists with general office management, budget coordination, course scheduling support, faculty and student service needs, and direct administrative support for the department head.

The role helps coordinate daily office workflow, maintain departmental records and shared resources, support communications and inquiries, and assist with facilities, supplies, equipment, contracts, and other routine operational needs. The position may also support the department head with materials or processes that require discretion and attention to confidentiality.

The position also provides administrative support for multiple academic programs by helping coordinate information, processes, and documentation across departmental systems. This includes assisting with course scheduling activities in Banner, tracking scheduling changes, coordinating classroom or meeting space needs, and supporting related processes such as adjunct hiring proposals, overload payments, and summer personnel actions for faculty teaching in the summer.

Budget-related responsibilities are coordinated in support of departmental leadership and established university processes. The position assists with collecting and organizing budget requests, purchasing, reimbursements, travel-related documentation, supplies, and ongoing reconciliation activities. The role may provide information or recommendations to support decision-making, while budgetary authority remains with the appropriate accountable officers or departmental leadership.

In addition, the position supports faculty, students, graduate assistants, and student workers by responding to routine questions, coordinating access to processes and systems, assisting with onboarding-related needs, and helping route matters to the appropriate program representative or decision-maker when needed. The position works collaboratively with departmental and college staff and may help coordinate the work of graduate assistants or student workers as assigned.

Must be eligible to work in the United States without sponsorship.

Knowledge, Skills, & Abilities Required for this Position

Strong written, verbal, and interpersonal communication skills, including the ability to convey information clearly, respond professionally to internal and external constituents, and support effective working relationships across the department.
Ability to coordinate multiple administrative processes, prioritize competing tasks, support program and office operations, and help maintain accurate workflow with limited day-to-day supervision.
Working knowledge of office technology, data management, records administration, and university systems, with the ability and willingness to learn and use platforms such as Banner, Emburse, budgeting systems, Microsoft Office, and related tools.
Ability to apply established policies and procedures, exercise sound judgment within the scope of the role, recognize when matters require clarification or escalation, and support process improvement recommendations as appropriate.

Minimum Qualifications

Some state job postings say you can qualify by an ‘equivalent combination of education and experience.’ If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Anticipated Hiring Range

$44,133

Position Type

Permanent Full-Time

Number of Hours per Week

Number of Months per Year

Salary Band Range

$34,602 - $58,870

Salary Grade

For administrative purposes during the implementation of Career Banding this journey level posiiton is considered a Salary Grade 59.

Posting Text

Open Date

08/07/2026

Close Date

08/31/2026

Open Until Filled

Special Instructions to Applicants

Applicants must apply online in order to be considered.

Please included a cover letter, resume, and a list of references (with complete contact information).

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

Applicants must upload a DD-214 if claiming Veteran’s Preference.

If no applicants apply, who meet the Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

EOE

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at [email protected].

University Safety

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

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