Top 20 Records specialist Jobs in Concord Ca

Records Management Assistant
KMRG, LLC —Alameda, CA
- $48.62 - $53.71 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Office
23h
Student Records Assistant
BERKELEY SCHOOLS —Berkeley, CA
- $27.20 - $33.14 an hour
- Full-time
- High school
- Computer literacy
- Writing skills
Business Office Administrative Coordinator (Bookkeeping & Records Focus)
Alamo Health Management —San Ramon, CA
- $23 - $28 an hour
- Full-time
- Microsoft Excel
- Current TB test
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
7d
Program Analyst (Public Records Specialist)
The State Bar of California —San Francisco, CA
- $92,960 - $123,943 a year
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Mid-level
Quick Apply
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Alameda, CA
- $21.90 - $26.99 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Payroll Records Clerk (Social Services Agency)
Alameda County —Oakland, CA
- $33.03 - $38.99 an hour
- Email
- Writing skills
- Basic math
- Research
- Wellness program
- Commuter assistance
11d
Paralegal (Public Records Specialist)
The State Bar of California —San Francisco, CA
- $74,786 - $99,640 a year
- Full-time
- Hybrid work
- Writing skills
- Basic math
- Mid-level
Quick Apply
S.N.F. Health Information Management Specialist - Medical Records - 01
St. Rose Hospital —Hayward, CA
- $29.17 - $39.20 an hour
- Part-time
- Skilled nursing facility
- Mid-level
- Experience equivalent to degree accepted
Medical Records Director
Princeton Manor Healthcare Center —Oakland, CA
- $38 - $42 an hour
- Full-time
- Skilled nursing facility
- Computer literacy
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
7d
California Public Records Specialist (Paralegal or Analyst)
State Bar of California —San Francisco, CA
- $76,282 - $126,422 a year
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Basic math
Records Support Supervisor
City of Fairfield, CA —Fairfield, CA
- $99,082.88 - $120,434.70 a year
- Online Application
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
4d
Records Support Supervisor
City of Fairfield —Fairfield, CA
- $47.64 - $57.90 an hour
- Online Application
- Mid-level
- High school diploma or GED
- Supervising experience
4d
Medical Records Technician (Senior) Extra-Help
Solano County, CA —Fairfield, CA
- $64,439.31 - $79,115.51 a year
- Weekends as needed
- Management
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Sr. Records Clerk
Zenith-American —San Francisco, CA
- $23.69 an hour
- Full-time
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
12h
Student Records Clerk - Treasure Island
Job Corps —San Francisco, CA
- $21.90 an hour
- Full-time
- School experience
- Office
- High school diploma or GED
Quick Apply
1d
SEVIS Records Coordinator & Student Engagement Advisor
California State University —East Bay, CA
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
National Records Manager
Opensity Solutions —San Francisco, CA
- $85,000 - $125,000 a year
- Full-time
- Hybrid work
- Ability to walk for extended periods
- Office
- Supervising experience
Quick Apply
13d
Part-Time Chiropractic Assistant (Records Clerk)
Life Chiropractic College West —Hayward, CA
- $20 - $22 an hour
- Part-time
- Microsoft Excel
- HIPAA
- High school diploma or GED
- Store discount
- Paid holidays
Quick Apply
Oracle Record to Report Lead
Accenture —Walnut Creek, CA
- $87,400 - $266,300 a year
- Full-time
- Oracle
- 5 years
- US work authorization
- Paid holidays
- Disability insurance
Supervising Attorney – Record Cleaning
Root & Rebound —Oakland, CA
- $80,000 - $88,000 a year
- Urgently hiring
- Spanish
- Writing skills
- Mid-level
- Health insurance
- Dental insurance

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Records Management Assistant

KMRG, LLC
Alameda, CA

Apply Now

Job Details

Full-time
$48.62 - $53.71 an hour
23 hours ago

Qualifications

Microsoft Outlook
Spreadsheets
Zoom
Visio
High school diploma or GED
Video conferencing software
Microsoft Teams
SharePoint
Document viewing software
Webex
Video conferences (communication methods)
Adobe Acrobat
Video conferencing systems operation

Full Job Description

Title: Records Management Assistant
Location: Alameda, CA 94502
Schedule: Full-time, onsite Monday-Friday
Salary: $48.62 - $53.71

We are seeking a Records Management Assistant to support the U.S. Food and Drug Administration (FDA) at the San Francisco Human and Animal Food Laboratory (SANHAFL) in Alameda, CA. Your scope of work will include supporting FDA laboratory operations through administrative, document management, records management, and related support services.

This is a full-time opportunity in which we’ll provide competitive pay, job stability, and security.

Apply today!

RESPONSIBILITIES
Document Scanning & Upload Support

Prepare laboratory records and analytical worksheet packages for scanning and conversion
Scan and convert documents into searchable OCR format
Process oversized materials through photocopying or digital photography, as required
Use Adobe Acrobat or equivalent tools to optimize PDF files and reduce file size
Review scanned images for quality, completeness, order, and readability
Upload analytical worksheet packages into LIMS or other designated Government systems
Send document upload notifications to appropriate Government personnel
Store, organize, and maintain electronic files in Government-designated repositories
Search, retrieve, compress, back up, and organize electronic files as needed

Records Management

Organize, box, label, index, and store hardcopy laboratory records
Maintain accurate inventories of electronic and hardcopy records
Barcode records and storage boxes using Government-provided procedures and systems
Retrieve archived hardcopy records when requested by FDA personnel
Move records to designated onsite or offsite storage locations as needed
Routinely lift, move, and handle records boxes weighing up to approximately 15 lbs.
Follow FDA records management procedures, naming conventions, and retention requirements

Records Destruction Support

Support records destruction in accordance with FDA records retention requirements
Perform or coordinate onsite shredding/destruction using Government-provided equipment or services
Ensure records destruction is witnessed by designated Government personnel when required
Maintain accurate records of documents destroyed
Provide destruction records to Government personnel upon request

Administrative Support

Provide administrative support for laboratory operations and document management activities
Schedule internal and external meetings using Microsoft Outlook, WebEx, Teams, Zoom, or similar tools
Attend meetings, record attendance, capture action items, and prepare meeting minutes and agendas
Assist with document preparation using Microsoft Word, Excel, PowerPoint, Project, Visio, and SharePoint
Support timekeeping, budget tracking, travel estimates, and administrative tracking activities
Receive, sort, prioritize, track, and distribute laboratory mail and documents
Enter data into laboratory databases and Government systems
Maintain and organize laboratory libraries, files, and document repositories
Track equipment, supply, chemical, and reagent inventory information
Coordinate purchasing planning, execution, and document management support
Retrieve supplies, reagents, and chemicals from shipping/receiving areas and deliver them to appropriate lab components
Assist with visitor planning, vendor coordination, and other laboratory administrative needs

Training & Compliance

Complete required FDA security, privacy, records management, LIMS, and QMiS training
Fulfill driver/fleet training requirements if required to operate Government vehicles
Follow FDA security, privacy, confidentiality, records management, and facility access requirements
Sign required FDA confidentiality, non-disclosure, and system access documents
Protect non-public Government information and follow all applicable Government procedures
Perform related lab document management, records control, scanning, data entry, inventory, and administrative duties

REQUIRED BACKGROUND

High School Diploma
Must be proficient with Adobe tools, Microsoft Word, Excel, and PowerPoint
Knowledge of SharePoint, Microsoft Outlook, and WebEx

PREFERRED BACKGROUND

Administrative support experience
Records management, document management, or document control experience
Scanning, filing, indexing, or data entry experience
Experience maintaining records, logs, inventories, or tracking spreadsheets
Experience supporting federal, laboratory, healthcare, records, or regulated office environments

LOCATION

Alameda, CA 94502

TRAVEL

Local travel may be required to move or retrieve records from designated onsite or offsite storage locations

WORK HOURS

Monday–Friday, 40 hours per week

TELEWORK

CLEARANCE

U.S. citizenship required as it supports the U.S. federal government

CLIENT

U.S. Food and Drug Administration (FDA),

EMPLOYMENT CLASSIFICATION

Employment Classification Eligibility — Non-exempt

******************

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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Refine Your Search

records specialist jobs in concord ca

Records Management Assistant

Student Records Assistant

Business Office Administrative Coordinator (Bookkeeping & Records Focus)

Program Analyst (Public Records Specialist)

Laboratory Records & Administrative Specialist

Payroll Records Clerk (Social Services Agency)

Paralegal (Public Records Specialist)

S.N.F. Health Information Management Specialist - Medical Records - 01

Medical Records Director

California Public Records Specialist (Paralegal or Analyst)

Records Support Supervisor

Records Support Supervisor

Medical Records Technician (Senior) Extra-Help

Sr. Records Clerk

Student Records Clerk - Treasure Island

SEVIS Records Coordinator & Student Engagement Advisor

National Records Manager

Part-Time Chiropractic Assistant (Records Clerk)

Oracle Record to Report Lead

Supervising Attorney – Record Cleaning

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