Summary
The Contract Coordinator is responsible for overall project management of the contracts process and life cycle. This role has primary responsibility for the coordination of all procurement and service contract activity and assures that contracts Concord Hospital enters into meet established policy and procedure guidelines. Works proactively with stakeholders and decision makers to ensure the timeliness and accuracy of contract submission, through effective communication, coordination, and customer focus. In addition, the Contract Coordinator will research and respond to ad hoc requests for information from internal and external constituents as well as respond to ad hoc requests for information. He/she will serve as lead resource in assessing available data resources, system limitations and data flow, to develop best practices to provide robust decision support.
This is an in-person position, remote work is not an option at this time.
Education
Associates degree in a business or health-care related field or Certified Materials and Resource Professional (CMRP). A combination of education and experience will be considered.
Certification, Registration & Licensure
None required.
Experience
Five years related experience, preferably in a health-care or legal setting. Demonstrated proficiency and attention to detail in the use of desktop applications Microsoft Word, Excel, and PowerPoint and ERP software. Must have strong communication skills, both written and verbal, excellent presentation skills, be highly organized, and have the ability to multi-task with ease while maintaining deadlines. Daily interaction with customers, suppliers, and varying levels of management is necessary; contacts require considerable discretion, judgment, and diplomacy.
Responsibilities
Is responsible for the overall coordination of the contract process for the system through the corporate level. Ensures compliance with Concord Hospital policies and governmental regulations.
Supports contract process including development and review of documents (contract summaries, amendments, notifications, etc.), ensuring stakeholders are informed of status and all relevant systems are updated.
Supports, develops and implements measurable cost reduction initiatives.
Maintains the database of agreements, manages the process of renewing the agreement and acts as the prime resource specialist on all contracts.
Provides support and back up coverage to the Purchasing and Distribution departments.
Monitors contract compliance to determine and validate appropriate tiers, discounts and rebate opportunities.
Ensures that contracts are renewed in a timely fashion and assists with the maintenance of original contracts files. Acts as a liaison with all departments to ensure agreements are in place for contracted services and are not outdated. Advises Department Management on contract terms and what steps must be completed to achieve a final agreement. Assures an executed copy of an agreement is completed and on file.
Demonstrates ability to prioritize and process work effectively and efficiently.
Demonstrates competency to perform role utilizing available references, tools, systems, internal and external databases, and equipment, to ensure quality results while following department policies and procedures.
Follows NIAHO/ISO standards and procedures.
Produces reports and completes other duties/ projects as assigned. Coordinates with finance and acts as a liaison on contract payments.
Concord Hospital is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status.
Know Your Rights: Workplace Discrimination is Illegal
Applicants to and employees of this company are protected under federal law from discrimination on several bases. Follow the link above to find out more.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, you may contact Human Resources at 603-230-7269.
Physical and Work Requirements
The physical demands and characteristics of the work environment described here are representative of those that will be encountered by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Dictionary of Occupational Titles Material Handling Classification is LIGHT. The employee must regularly lift, carry or push/pull less than 10 pounds, frequently lift, carry or push/pull up to 10 pounds, and occasionally lift, carry or push/pull up to 20 pounds.
While performing the duties of this Job, the employee is regularly required to do repetitive motion, hear, perform activities that require fine motor skills, sit, and speak. The employee is frequently required to reach, and walk. The employee is occasionally required to bend, squat, and stand.
Specific vision abilities required by this job include color vision, depth perception, far vision, near vision, and peripheral vision.
The employee is occasionally exposed to airborne contaminants, airborne pathogens, blood borne pathogens, bodily fluids, electrical hazards - shock, moving mechanical parts, non-weather related heat or cold, slippery surfaces, toxic or caustic chemicals, and vibration.
The noise level in the work environment is usually moderate.
