Apply through our website at: https://www.woodsedge.org/about/join-our-team/
Are you passionate about serving Christ through excellence in administration?
Choose one schedule:
- 8:00 a.m.-12:00 p.m. (Morning Shift)
- 1:00 p.m.-5:00 p.m. (Afternoon Shift)
WoodsEdge Community Church is looking for a Receptionist / Business Team Administrator (Part Time | 20 hours weekly Monday-Friday) in a shared part-time position providing receptionist and administrative support to the Business Team. The Receptionist/Business Team Administrator is responsible for answering incoming calls, directing calls to the appropriate staff members, distributing mail, managing correspondence, ordering office supplies, and providing general office support. This role performs a variety of clerical and administrative tasks to help ensure the efficient operation of the office and support the work of the Business Team.
KEY ROLES AND RESPONSIBILITIES
Reception
Connect callers and walk-ins to the appropriate people or place for info.
- Direct callers to the website for assistance, if applicable.
- Advise callers and visitors with information regarding events for the various ministries.
- Assist with Financial Care requests (screen for regular attendees, advice initial steps to apply, what’s needed, etc., print documents for financial care team, scan and send).
- Pray with callers and visitors as led to do so.
- Assist callers / walk-ins on Hope Center reservations / process.
- Let Hope Center Director know when office food boxes are out / low
- Assist and train employees on copy room equipment (Printers, cutters, laminators, etc.)
- Update Lobby staff binder monthly or as needed
Recruit and Train New Front Desk Volunteers
- Update volunteer folder documents
Credit Card Training for New Hires
Maintain workroom and supplies
- Shop for best prices on office supplies; code the supplies and send to accounts payable.
- Maintain inventory of office supplies.
- Contact provider for service as needed for copiers.
- Fax or assist those faxing documents, as needed.
Maintains mail room
- Distribute daily mail / packages and sort to the correct employee / team
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
- Inform staff of deliveries for them.
- Coordinate pickups / deliveries for staff.
Assist callers / walk-ins on Hope Center Reservations / process
- Let Hope Center Director know when office food boxes are out / low
- Assist callers / walk-ins on any event registration.
Update lobby staff binder monthly or as needed
Crises Walkins
- Add to workflow in PCO & distribute to appropriate team
- Complete training in lay counseling & crises care
- Comfortable handling crises / manic people and situations
- Provide training documents to new admins
- Add Newsletter submissions, respond and sort “contact us” as well as online connect cards & [email protected] submissions
- Add those requesting newsletters to MailChimp
- Distribute and collect signatures for Financial Care envelopes as picked up.
- Run Sunday numbers and collect all numbers and make weekly report for lead team. Add to spreadsheets
Business Office
- Credit Cards: Approve transactions daily. Put together credit card packets and train new employees.
- Ad Hoc processing of payables as needed.
- Responsible for pre-service preparations including distributing giving bags and café starting cash for all venues.
- Filing
- Run Report for first time givers.
- Pull giving statements upon request and giving questions
- Quarterly send report and all staff receipts to comptroller.
- Go to the bank weekly to deposit giving and submit mileage.
- Pay the Electricity Bill monthly and any bills as needed from the Business Office.
Facilities
- Send weekly Facility Schedule Report to various entities
- Distribute keys / fobs as needed and sign policy (update policy as needed)
- Unlock Buildings as needed.
Human Resources
Set-up all new employees:
- Mail slots
- Order name plates
- Add to the WE staff phone list
- Orient new hires to phone as needed
- Distribute and collect signatures for childcare and KidsEdge workers’ paychecks as picked up.
Other
- Cultivate volunteer team to act as backup, as needed
- Special projects as assigned
- Other duties as assigned
- Intentionally disciple others
- Maintain a strong working relationship by walking in our virtues of Holy, Humble, Healthy, Hungry.
- Actively communicating with appropriate individuals on relevant matters and events.
- This person is loving Jesus more, journeying together well with others in community and bringing tangible hope to more and more people. Intentionally disciple others
- Commitment to personal time with God every day to pursue a heart that loves Jesus, and to ongoing spiritual, personal, and professional growth
- Active prayer intercessor
- Agreement with our Statement of Faith, and demonstration of that faith through actions and lifestyle
- Order and stock all supplies for Staffe’.
Success Outcomes
- Well served internal and external customers
- Well organized, fully stocked, and functional workroom
- Proactively identifies opportunities to bring excellence to the role and responsibilities
Requirements
- High school diploma or equivalent
- 3-5 years related work experience
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software applications
- Strong communication and people skills
- Highly professional, friendly and service oriented demeanor
- Ability to multitask
- Strong organization and time management skills
- Experience in crises care / kind bedside manner
Staff Expectations
- Commitment to personal time with God every day to pursue a heart that loves Jesus.
- Participation in staff prayer, staff meetings, training sessions, retreats, ministry related classes, trainings or events, and all staff events as required.
- Commitment to ongoing personal growth in spiritual maturity and professional growth.
- A valuable team player that seeks to make others better through service to others, development, leadership, collaboration, and healthy conflict resolution.
- A life-long learner willing to be coached, evaluated, and held accountable.
- Passion for welcoming and connecting people to God, His church, and one another.
- Active prayer intercessor
- Agreement with our Statement of Faith, and demonstration of our faith through actions and lifestyle
- Ownership of the WoodsEdge mission & values emphasizing prayer, passion, humility and kingdom-mindedness.
- Attend WoodsEdge Community Church
- Additional Responsibilities as assigned. Servant’s heart for whom no job is too small.
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.
WoodsEdge requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position. We will reach out to those candidates in which we feel may be most qualified and the best fit for our team.
Pay: $20.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- WoodsEdge requires all employees to be a member of our church. If you're not a current member, are you willing to Join our Church through our membership class?
Work Location: In person
