Top 612 Office assistant Jobs in Coral Gables Fl

Personal Executive Assistant to President
Confidential —Miami, FL
- From $73,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Front Desk Receptionist Flexible Weekends, nights and Holidays
FastCare LLC —Miami Beach, FL
- Up to $17 an hour
- Overtime
- Bilingual
- Spanish
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Shows Administrative Assistant
Young Musicians Unite —Miami, FL
- $40,000 - $48,000 a year
- Weekends as needed
- Spanish
- Google Workspace
- English
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist
Evolution Clinical Trials —Miami, FL
- From $16 an hour
- Full-time
- Spanish
- Microsoft Excel
- Customer service
- Paid time off
Quick Apply
Executive Assistant/ Personal Assistant
Advanced Pharma —Miami, FL
- Up to $60,000 a year
- Full-time
- Hybrid work
- Clean driving record
- 5 years
- Writing skills
Quick Apply
Administrative Assistant
PISTORINO & ALAM CONSULTING ENGINEERS INC —South Miami, FL
- $26.50 - $31.25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
13d
Office Assistant
PALERMO LAKES INC —Miami, FL
- $23.34 an hour
- Part-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant
Pistorino and Alam Consulting Engineers —South Miami, FL
- $26.44 - $28.84 an hour
- Full-time
- Bilingual
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant
Angel Cordova & Co —Miami, FL
- $20 - $23 an hour
- Part-time
- Background check
- Spanish
- Microsoft Outlook
Quick Apply
Office Assistant/Receptionist
Horsh Management —Miami, FL
- $20 - $22 an hour
- Part-time
- Spanish
- English
- Office
- Flexible schedule
Quick Apply
8h
Administrative Assistant 3, Foundation Administration
Baptist Health South Florida Foundation —Coral Gables, FL
- $20.02 - $25.43 an hour
- Computer literacy
- Mid-level
- Office
- Wellness program
- Health insurance
Operations Clerk | Office Assistant
AAA Cooper Transportation (ND) —Miami, FL
- $22.50 an hour
- Urgently hiring
- Office
- Communication skills
- Entry level
- Health savings account
- AD&D insurance
Quick Apply
1d
Administrative Assistant
Arrow Search Partners —Miami, FL
- $90,000 - $110,000 a year
- Mid-level
- Office
- Administrative experience
Per Diem Part-Time Front Office/ Data Entry Assistant (AFTERNOON HOURS)
Kendall Endoscopy Center —Miami, FL
- Part-time
- Spanish
- Computer literacy
- English
Quick Apply
Administrative Assistant
Brookfield Properties —Coral Gables, FL
- Full-time
- Microsoft Outlook
- Word processing
- Writing skills
- Commuter assistance
- Paid parental leave
Concierge - Front Desk Receptionist
Minorca Condominium Association —Coral Gables, FL
- $17 - $18 an hour
- Part-time
- In-person
- Communication skills
- Entry level
Quick Apply
12d
PG Receptionist, Full-Time, M-F, 8:00am-4:30pm
Jackson Health —Miami, FL
- Full-time
- Urgent Care
- High school diploma or GED
- Entry level
Quick Apply
1d
Administrative Assistant
FirstService Residential —Miami, FL
- $24 an hour
- Extended hours
- 5 years
- Computer literacy
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist
MOSA Surgery —South Miami, FL
- $18 - $20 an hour
- Full-time
- Spanish
- Dental office
- Surgery
- Paid holidays
- Health insurance
Quick Apply
5d
Executive Assistant
Mastercard —Miami, FL
- $63,000 - $98,000 a year
- Online Application
- Hybrid work
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid jury duty
- Health savings account
4d

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Personal Executive Assistant to President

Confidential
Miami, FL

Quick Apply

Job Details

Full-time
From $73,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Spanish
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Basic math
Zoom
Executive administrative support
English
Research
Attention to detail
Task prioritization
Microsoft Teams
Video conferences (communication methods)
Order processing
Time management

Full Job Description

Personal Executive Assistant to the President

Location: Miami, FL | Employment Type: Full-Time | Language Requirement: Bilingual (English & Spanish) – Portuguese a Plus

Join the world of international art, luxury, and innovation.

We’re seeking a high-energy, detail-obsessed Personal Executive Assistant to support the President . This role blends classic PA responsibilities with hands-on tasks in Acumatica, client relationships, donations, travel, and light content capture (photo/video) for the artist.

Key Responsibilities:

Calendar Management: Organize and manage both business and personal schedules for the President; proactively adjust as priorities shift. Support prioritization with CEO.
Task & Project Tracking: Maintain a running list of action items, ideas, and projects discussed by the President, with timely follow-ups and clear ownership.
Daily Briefing: Provide a concise overview of the following day by 5:00 p.m. daily. Morning check-ins and reminders throughout the day.
Travel Coordination: Arrange detailed domestic/international travel (business & personal), including flights, hotels, cars, itineraries, and on-the-fly changes.
Correspondence & Communication: Read, research, and route correspondence; draft letters and documents; communicate professionally via phone, email, Teams/Zoom, and in-person with clients, VIPs, and partners.
Research Support: Execute specialized research projects as needed.
Archiving: Organize and maintain historical records, photos, and writings from key events and travels.
Gifting Logistics: Handle gift requests, signatures, dedications, shipping, and delivery confirmation.
File Management: Maintain secure personal and professional files; ensure version control and easy retrieval.
Gatekeeping: Serve as primary liaison for the President, managing access, priorities, and communications with discretion.

Operations Support:

Acumatica: Create gift orders as needed and ensure data accuracy and timely processing.
Visual Presentations: Compile polished travel itinerary's as required.
Tours & Hosting: Conduct tours as needed; schedule meetings, send calendar invites (Microsoft), and assist on-site for appointments/events.
Travel/event support: travel with CEO and/or President as needed, take notes and assist with photos and videos.
Other ad hoc reports and duties as assigned
Artwork QA & Shipping: Inspect artworks prior to shipment; verify against invoice/COA, frame specs, addresses, and partner requirements.

What We Expect:

Highly organized, detail-oriented, proactive; anticipates needs and stays ahead of the curve.
Comfortable with VIP-level professionalism and strict confidentiality.
Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction.
Self-starter with excellent follow-through and ownership mindset.
Accountability: Always owning processes, providing updates for tasks and recaps.

Required Skills & Qualifications:

· Fluent in English (spoken & written); Spanish speaking required. (Portuguese a plus.)

· Strong written communication; ability to draft routine correspondence and clear summaries.

· Acumatica experience (or strong ERP aptitude) and Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).

· Comfortable with iPhone and WhatsApp; basic photo/video capture for studio updates.

· Experience with travel booking (commercial or private).

· Competent with basic math (add/subtract/multiply/divide, fractions/decimals).

· Strong comprehension of oral/written instructions; quick-thinking, solution-oriented, and highly adaptable.

· Proven ability to build trust and maintain confidentiality.

· Professional demeanor with a commitment to excellence and quality.

· Ability to use emotional intelligence to perceive emotions in oneself and in others.

· Strong problem-solving skills.

· Ability to work effectively independently and within a team environment in a fast-paced volume.

· Ability to manage time effectively, maintain organization and prioritize tasks to meet deadlines.

· Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

· Must be able to lift and/or move up to 25 pounds unassisted.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $73,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Ability to Commute:

Miami, FL 33150 (Preferred)

Ability to Relocate:

Miami, FL 33150: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in coral gables fl

Personal Executive Assistant to President

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