Native Preference in hiring is given to qualified enrolled members of Paskenta Band of Nomlaki Indians and Native Americans in accordance with the Band’s Preference Policy, Chapter 1-715 of the Paskenta Band of Nomlaki Indians Tribal Policies). Applicants claiming Indian Preference must submit verification of Indian certified by tribe of affiliation or other acceptable documentation of Indian heritage.
POSITION SUMMARY
Under the direction and guidance of the Human Resources Manager, the Human Resource Coordinator aids with and facilitates the human resource processes for the Tribal Government, Rolling Hills Clinic, Paskenta Mad River Brewing, Paskenta Brewery & Distillery and other non-gaming Tribal Enterprises. This role acts as liaison between employees and the Human Resources Department. This position provides direct support to the Employee Relations, Recruiting and Training functions. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.
DUTIES & RESPONSIBILITIES
Administration:
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Performs customer service functions by answering employee requests and questions.
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Assists in completing Forms I-9, verifying I-9 documentation and maintaining I-9 files.
- Processes departmental purchases in accordance with policy.
- Conducts audits of payroll, benefits or other HR files or programs as assigned.
- Assists with processing of terminations and processing files in accordance with departmental retention standards.
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Assists with the preparation of the performance review process when requested.
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Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process in absence of the Talent Acquisition Coordinator.
- Assists with data entry in the HRIS with various tasks.
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Schedules meetings and interviews as requested.
- Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
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Manages employee files and related record keeping in accordance with retention policies.
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Assists or prepares reports and correspondence as requested.
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Prepares new-employee files and validates initial records.
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Processes mail.
- Required to maintain HIPAA certification.
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Performs other related duties as assigned.
Employee Engagement, Employee Events
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Plans, organizes, and supports Human Resources departmental functions.
- Participates and assists with all HR departmental events or company sponsored programs.
- Coordinates and supports employee events including but not limited to employee appreciation, employee engagement and other employer events.
- Prepares the annual schedule of employee events, including suggesting venues and themes when appropriate.
- Prepares employee communications and manages attendance records, budget records and other employee event related materials.
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Assists the HR Manager with tracking employment relation issues and reports trends to the HR Manager and/or HR Director.
MINIMUM QUALIFICATIONS
- Associate's degree from an accredited College or University with major course work in business, human resources or related field and 2 years’ experience, or 5 years of experience working in a Human Resources Department.
- Certified fingerprint roller or must be able to obtain certification as a fingerprint roller within 6 months of employment.
- THRP certified or ability to attain within the first year of employment.
- Demonstrated knowledge of human resources practices and protocols.
- Excellent computer skills and knowledge of Microsoft Office products.
KNOWLEDGE SKILLS AND ABILITIES
- Detailed orientated, accurate, and the ability to work independently.
- Ability to handle multiple tasks and adapt to changing priorities in a fast-paced environment
- Strong problem-solving and decision-making abilities, with the capacity to handle employee inquiries and issues effectively.
Ability to motivate and maintain effective working relationships with staff from diverse cultures.
- Ability to communicate effectively.
- Demonstrated a high level of efficient time management skills and efficiency in-office procedures.
- Excellent command of English language, spelling, grammar, and punctuation.
- Local travel is regularly required. Out-of-state travel is occasionally required.
BACKGROUND CHECK REQUIREMENTS
Pre-employment Drug Testing and a Department of Justice Fingerprinting clearance through Federal, State and Child Abuse Index is a contingency for an offer of employment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop. The employee must occasionally lift and/or move up to 25 pounds. Position may require exertion up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly lift, carry, push, pull or otherwise move objects. Specific vision abilities required by this job include close vision, distance vision, color vision peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
Work is performed in an office setting. The noise level in the work environment is usually low to moderate. This job routinely uses standard office equipment such as computers, telephones, photocopiers, and fax machines. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employment with Paskenta Band of Nomlaki Indians is voluntarily entered. All PBNI personnel are employed on an at-will basis. At-will employment may be terminated with or without cause, and with or without notice at any time by the employee or by PBNI. No manager, supervisor, or employee of the organization has any authority to enter into an agreement for employment for any specified period or to make an agreement for employment other than at-will terms. The job description does not constitute an employment agreement between Paskenta Band of Nomlaki Indians and employee and is subject to change by the Paskenta Band of Nomlaki Indians.
