Top 74 Document management implementation/... Jobs in Corvallis, Or

Administrative Program Assistant
Oregon State University —Corvallis, OR
- $20.98 - $31.63 an hour
- Weekends as needed
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
4d
Store Assistant Manager
Daiso USA —Corvallis, OR
- $18.50 an hour
- Weekends as needed
- Merchandising
- Mid-level
- High school diploma or GED
Quick Apply
2d
Human Resources Business Analyst III
Benton County Oregon —Corvallis, OR
- $74,085.86 - $109,107.65 a year
- Online Application
- Office
- Bachelor's degree
- Driving
- Wellness program
- Health savings account
8d
Manager, Assistant Plant
Ball Corporation —Millersburg, OR
- $115,000 - $164,300 a year
- Customer service
- Engineering
- Mid-level
- Relocation assistance
Quick Apply
Director of Events
Oregon State University —Corvallis, OR
- $78,731 - $103,554 a year
- Weekends as needed
- Background check
- Office
- University
- Paid holidays
- Health insurance
8d
Curriculum Coordinator
Western University of Health Sciences —Lebanon, OR
- $23.97 an hour
- Weekends as needed
- Background check
- Microsoft Outlook
- Working with individuals with disabilities
- Paid time off
- Retirement plan
2d
Production Lead (Processing) 1st Shift
OFD Foods, LLC —Albany, OR
- $31.50 an hour
- Monday to Friday
- Background check
- Ability to walk for extended periods
- Pass drug screening
- Health savings account
- Paid holidays
Manager, Plant Engineering and Maintenance
Ball Corporation —Millersburg, OR
- $115,000 - $189,700 a year
- Overtime
- 5 years
- Office
- High school diploma or GED
Quick Apply
2d
Assistant Manager
Applebee's —Corvallis, OR
- $18.18 - $25.00 an hour
- Weekends as needed
- Casual dining restaurant
- ServSafe
- Cooking
Quick Apply
Assistant Program Manager (Tues-Sat 8:00a-4:00p + on-call)
Home Life, Inc. —Corvallis, OR
- $44,195 - $46,602 a year
- Full-time
- 18 years or older
- Clean driving record
- Microsoft Excel
Quick Apply
2d
Strategic Communications Lead
Oregon State University —Corvallis, OR
- $56,179 - $95,594 a year
- Full-time
- Background check
- Marketing
- 5 years
- Paid holidays
- Health insurance
5d
Temporary Maintenance Technician III
Cascade Management —Corvallis, OR
- $22 - $32 an hour
- Temporary
- 5 years
- Basic math
- Sanitation
- Paid holidays
- Disability insurance
4d
Senior HR Business Partner
Samaritan Health Services —Corvallis, OR
- Mid-level
- Office
- Ability to climb stairs
Call Center Triage RN
Optum —Corvallis, OR
- $28.94 - $51.63 an hour
- Full-time
- Nursing
- RN License
- Pass drug screening
Quick Apply
Accreditation Manager
City of Albany, OR —Albany, OR
- $78,746.78 - $106,308.16 a year
- 8 hour shift
- Office
- Driver's License
- Driving
- Paid holidays
- Disability insurance
3d
EXECUTIVE CHEF 2- Oregon State University Greek House Chefs
GREEK HOUSE CHEFS INC —Corvallis, OR
- $27 - $29 an hour
- Full-time
- ServSafe
- English
- Ability to lift 50 pounds
Quick Apply
Environmental, Health & Safety (EHS) Program Specialist – Environmental Compliance
HP —Corvallis, OR
- $73,800 - $113,650 a year
- Full-time
- 5 years
- Analysis skills
- Bachelor's degree
- Paid parental leave
- Paid holidays
ASST STORE MGR
Dollar General —Philomath, OR
- Full-time
- Merchandising
- High school diploma or GED
- Supervising experience
Treasury Management Specialist
Citizens Bank - Oregon —Philomath, OR
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Wellness program
- Paid holidays
9d
Pastry Chef
Oregon State University —Corvallis, OR
- $64,000 - $70,000 a year
- Online Application
- Background check
- CPR Certification
- ServSafe
- Paid holidays
- Health insurance
1d

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Administrative Program Assistant

Oregon State University -
Corvallis, OR

Apply Now

Job Details

Full-time
$20.98 - $31.63 an hour
4 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Employee assistance program
Vision insurance

Qualifications

Confidential information handling
Working with students from diverse cultural backgrounds
Working with students

Full Job Description

Administrative Program Assistant

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

To ensure full consideration, applications must be received by July 7, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:
Jennifer Grant
[email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].

Position Details

Position Information

Department

OSU Global Opportunities (XUS)

Classification Title

Administrative Program Assist

Job Title

Administrative Program Assistant

Appointment Type

Classified Staff

Job Location

Corvallis

Benefits Eligible

Full-Time, benefits eligible

Remote or Hybrid option?

Employment Category

Regular

Job Summary

This recruitment will be used to fill one full-time Administrative Program Assistant for OSU Global Opportunities (OSU GO) at Oregon State University (OSU).

The OSU GO Administrative Program Assistant is a highly autonomous role within a fast-paced and complex work environment. The position coordinates program elements for a range of study abroad, exchange and international internships, and provides comprehensive administrative, technical, and operational support for OSU Global Opportunities (OSU GO) and IE3 Global programs.

The work is largely administrative and non-clerical in nature and requires developing processes and following projects from initiation to execution within a time-sensitive framework. The position coordinates multiple complex student application processes; maintains accurate program and student data across multiple university systems; takes the lead on large-scale orientations, events, and daily office operations; provides lead work, timekeeping, training and coordination for student employees; and serves as an administrative liaison with international partner universities and external organizations. The work is often non-linear and complex and requires the ability to learn new skills and to develop the strong intercultural competencies needed to work with diverse student, faculty and institutional populations.

This role involves understanding and implementing compliance at the university and federal level, consistency in managing workload and timely delivery of work products, and efficiency in balancing a range of duties associated with education abroad programs. It requires strong organizational skills, sound decision-making, attention to detail, discretion, and the ability to manage multiple concurrent processes with competing deadlines. The position holder must have excellent communication skills and the ability to respond professionally and confidently to students, parents, faculty and stakeholders from a range of nations and cultures.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

Application Management and Student Services 30%

Independently lead the end-to-end coordination and execution of complex application processes for OSU GO and IE3 Global programs, exercising ownership over timelines, accuracy, and outcomes
Monitor and manage application workflows in Terra Dotta, making real-time determinations regarding application status, completeness, and eligibility within established policies
Proactively communicate with students to drive application completion, applying judgment in prioritizing outreach and resolving barriers to participation
Interpret and apply university, program, and partner requirements when responding to inquiries from students, parents, and advisors, often in nuanced or non-standard situations
Independently manage application lifecycle decisions, including processing and documenting acceptances, withdrawals, deferrals, and deadline exceptions in compliance with policy
Direct and oversee student employees performing application-related work, ensuring appropriate handling of sensitive and high-impact tasks
Evaluate application materials for irregularities, academic concerns, or compliance issues, determining appropriate action or escalation
Review sensitive health disclosures and accommodation information, exercising discretion and judgment in identifying risk and coordinating follow-up
Coordinate and execute application-related logistics for Faculty-Led Programs, including preparation of materials and international program coordination
Resolve transcript and documentation discrepancies across domestic and international institutions, independently troubleshooting delays and coordinating solutions with partners

Systems, Data, and Reporting 15%

Maintain ownership of program and application data integrity across systems, ensuring accuracy, completeness, and compliance with institutional standards
Independently enter, audit, and validate program data in Terra Dotta, including critical components such as dates, costs, and eligibility requirements
Manage document workflows and determine appropriate handling, storage, and transmission of sensitive materials to partner organizations and institutions
Analyze and interpret data from multiple systems (e.g., Terra Dotta, Banner) to generate reports that inform operational and programmatic decisions
Independently update OSU GO and IE3 websites (Drupal), ensuring alignment with program requirements and resolving discrepancies across platforms
Supervise and verify work of student employees engaged in data entry and document processing, maintaining accountability for accuracy and timeliness
Identify system inefficiencies and independently implement workflow improvements, automation enhancements, and communication strategies to increase operational effectiveness

Office Coordination and Operations 15%

Oversee and coordinate administrative operations across multiple locations, ensuring continuity of operations and effective support for both domestic and overseas staff
Design, implement, and enforce systems for organization and management of shared materials and data, ensuring adherence to established logic models
Lead onboarding logistics for new staff, independently coordinating access, permissions, and system setup across multiple administrative units
Serve as primary liaison with IT, telecommunications, and facilities, making decisions regarding issue prioritization and resolution strategies
Anticipate, prioritize, and independently manage operational needs, ensuring timely resolution of issues related to technology, space, and resources. Manage budget resources for office operations.
Maintain and coordinate complex calendars and shared resources across units, ensuring alignment with program timelines and priorities
Establish and maintain internal documentation and operational standards to support consistency, efficiency, and institutional compliance

Event and Orientation Administration 10%

Independently plan and coordinate logistics for large-scale orientations, outreach events, and meetings with multiple stakeholders and competing priorities
Make determinations regarding event logistics, including facilities, technology, vendor coordination, and resource allocation
Monitor event participation and enforce attendance expectations, exercising judgment in follow-up and exception handling
Ensure timely and accurate distribution of event materials, recordings, and alternative access resources
Coordinate high-visibility visits, delegations, and hospitality arrangements requiring discretion, attention to detail, and stakeholder awareness
Maintain and manage comprehensive event calendars and staffing plans, resolving scheduling conflicts and ensuring adequate coverage

Student Employee Coordination and Oversight 20%

Independently oversee and direct the work of 10+ student employees supporting core operational and administrative functions
Lead recruitment and hiring processes, making recommendations and decisions that impact staffing and operational capacity
Design and implement onboarding and training processes to ensure consistency, accountability, and compliance
Assign work, establish priorities, and monitor performance, ensuring completion of complex administrative tasks at a high level of accuracy
Evaluate work quality and provide ongoing direction, feedback, and problem resolution

Partner University and External Communications 5%

Serve as primary administrative liaison with external partner institutions, representing OSU GO and IE3 Global with authority on operational processes
Interpret and communicate program requirements, timelines, and policies to external stakeholders, adapting guidance to varying institutional frameworks
Independently manage communication related to application outcomes and program participation
Coordinate and verify approvals and documentation across institutions, ensuring compliance with differing regulations and practices
Troubleshoot complex cross-institutional issues, determining appropriate resolution strategies and escalation when necessary
Generate and analyze reports for partner institutions, ensuring accuracy and alignment with institutional expectations
Confirm and reconcile program eligibility, tuition status, and participation details across multiple systems and stakeholders

Special Projects and Process Improvement 5%

Lead and coordinate development and implementation of Standard Operating Procedures (SOPs), ensuring alignment with university-wide policies and regulatory guidance
Independently assess existing processes and identify areas for improvement in efficiency, consistency, and compliance
Design and implement workflow enhancements and documentation standards across systems and teams
Maintain and organize shared documentation platforms, ensuring accessibility, consistency, and adherence to established practices

What We Require

Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.

What You Will Need

Demonstrated experience providing administrative and operational support for complex programs.
Experience managing multiple processes with competing deadlines.
Experience interpreting, applying and explaining policies and procedures.
Ability to work independently within established guidelines.
Proficiency with office productivity software and web-based information systems.
Clear, professional written and verbal communication skills.
Demonstrated ability to work in intercultural or diverse environments.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

Bachelor’s degree in a relevant field.
Experience supporting student services, academic programs or admissions in a higher education setting, with a preference for international education programs.
Experience supervising and training students, including setting tasks and overseeing completion of student employee duties.
Experience coordinating application, admissions, registration, or other complex compliance-driven processes.
Experience serving as an administrative liaison with a diverse range of internal and external partners and stakeholders.
Experience using Terra Dotta or similar CRM/program management systems.
Experience coordinating travel logistics and/or large-scale events from start to finish.
Experience with data reporting, analysis, and process improvement.
Experience providing lead work to student employees.
Experience handling sensitive or confidential information.
Experience living, studying, or working abroad.
Proficiency in a second language, preferably Spanish.

Working Conditions / Work Schedule

Typical office environment with prolonged computer and administrative work. Occasional evening or weekend work may be required to support orientations or special events.

Pay Method

Hourly

Pay Period

16th - 15th of the following month

Pay Date

Last working day of the month

Min Salary

$20.98

Max Salary

$31.63

Link to Position Description

https://jobs.oregonstate.edu/position_descriptions/180564

Posting Detail Information

Posting Number

P05695CT

Number of Vacancies

Anticipated Appointment Begin Date

08/03/2026

Anticipated Appointment End Date

Posting Date

06/16/2026

Full Consideration Date

07/07/2026

Closing Date

07/14/2026

Indicate how you intend to recruit for this search

Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by July 7, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:
Jennifer Grant
[email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Supplemental Questions

Apply Now

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EXECUTIVE CHEF 2- Oregon State University Greek House Chefs

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Administrative Program Assistant

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